Convocation Coordinator
Office of the University Registrar

MacEwan University inspires students with a powerful combination of academic excellence and personal learning experiences – ours is a connected culture that focuses on learner-centered teaching, and on providing opportunities for students to grow and achieve.

The university provides a transformative education in a creative, collaborative and supportive learning environment. 19,000 full- and part-time students are enrolled in more than 65 programs: four-year undergraduate degrees, applied degrees, university transfer programs and one- and two-year diploma and certificates. Additional offerings include preparation for university and college, English as an Additional Language, professional and personal development courses and workshops, corporate training and the Alberta College Conservatory of Music.

The Convocation Coordinator (CC) is accountable for the hands-on work, detail and task execution necessary for a well- organized and well managed university convocation, including the ceremonial aspects of convocation. These responsibilities encompass all convocation related matters, including logistics for awards presented at convocation, supporting luncheons and dinners, protocols, including those related to visiting faculty and dignitaries, publications such as the convocation program, faculty and student gown matters, photography, event web-streaming, seating and capacity issues and volunteer and support staff coordination. The work in this part-time position increases as convocation approaches, reaching its peak immediately prior to and during convocation. Success will rely on the timely execution of tasks, some of which start many months in advance of convocation.

This position reports to the Assistant Registrar, Calendar, Communication & Convocation (ARCCC) and works alongside the current unit complement which includes the Technical Production Analyst, and Manager, Program Administration. The Convocation Coordinator coordinates dozens of staff and volunteers who help with convocation. The position also works and interacts, as appropriate and under the guidance of the ARCCC, with the following university offices and positions: President's Office, Board office and Secretary, the Provost, Deans, Associate Deans, Vice Presidents, Directors and Department heads.

The Convocation Coordinator must be an energetic planner with excellent attention to detail, following up to ensure that the many tasks that go into convocation are completed correctly and in a timely fashion. The candidate will be able to create, compose and edit written materials and will possess effective analytical and problem-solving skills. Excellent interpersonal, organizational and communication skills are required for dealing with senior level faculty and staff. This includes the ability to provide concise and accurate feedback regarding university policies and procedures. Planning skills, time and task management are critically important when it comes to managing a major multi-day event such as convocation. It will be important for the Convocation Coordinator to problem solve and make complex decisions independently, work under pressure and meet publishing and event deadlines and timelines. Strong knowledge of the workings of the web and standard web publishing technology and demonstrated experience in working with web publishing software are important. Given the nature of the work there must be a tolerance for ambiguity. The Convocation Coordinator will need to be able to interact with a variety of people, in what are sometimes difficult circumstances, approaching situations with both grace and a positive attitude.

The successful candidate will have, as a minimum,

1) a Bachelor’s Degree, and

a. three years leadership experience in a Registrar's Office or similar post-secondary setting,
b. three years in an event related role in an organization hosting or holding formal large scale public events,
c. one year leadership experience in a Registrar's Office directly supporting convocation, plus at least 1 year direct event coordination involvement in an organization hosting or holding formal large scale public events

When you become part of the MacEwan team, you will enjoy a competitive salary, but the rewards keep coming. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Excellent benefits package
• Effective recognition and retention programs
• Continuous learning culture
• Opportunities for career growth

How to Apply:

This position is open to internal candidates only.

Only applications received electronically will be considered. To apply, go to and select the job posting.

Thank you for your interest in employment with MacEwan University. We will be reviewing all applications to select the candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

For general inquiries, please contact us at

This position is included under the MacEwan Staff Association collective agreement.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Category Part-Time Continuing (17.5 hours/week)
Salary $57,098 - $74,227 per annum
Closing Date Friday, March 25, 2016
Competition No. 16.03.035
Apply In Person/By Mail MacEwan University
Human Resources Department
University Services Centre
Rm. 10-600, 10700 - 104 Avenue
Edmonton AB T5J 4S2

Fax: (780) 497-5430
Apply Online Apply Now

Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.