Housing and Residence Life Administrative Assistant
Residence Services

MacEwan University inspires students with a powerful combination of academic excellence and personal learning experiences – ours is a connected culture that focuses on learner-centred teaching, and on providing opportunities for students to grow and achieve.

The university provides a transformative education in a creative, collaborative and supportive learning environment. Approximately 12,000 students are enrolled in more than 65 programs: four-year undergraduate degrees, applied degrees, university transfer programs and one- and two-year diploma and certificates. Additional offerings include preparation for university and college, English as a Second Language, professional and personal development courses and workshops, corporate training and the Alberta College Conservatory of Music

Opened in September 2005, the MacEwan Residence is located at the City Center Campus and houses nearly 900 students in a variety of bachelor, 2 bedroom and 4 bedroom suite-style units.

The Department of Residence Services is currently seeking an enthusiastic and committed individual to fill the role of Housing and Residence Life Administrative Assistant. Reporting to the Director of Residence Services, the Housing & Residence Life Administrative Assistant is responsible for administrative support, data entry and office staff support. Specific duties include preparation of correspondence, report compilation, assisting with management of department records, processing applications for residence, processing cancellations to the Residence prior to move in, assisting with key inventory, assisting with preparation of reports and assisting with student account related matters. Other duties include general office duties, supporting the front desk operation as needed, responding to customers, suppliers and stakeholder’s calls and providing basic information about the department to other University areas and stakeholders.

The successful incumbent will have excellent communication skills, good organizational and prioritization skills as well as exemplary customer service skills. Applicants must also have the ability to work independently, complete work in an accurate and thorough manner while paying attention to detail, maintain confidentiality and deal with situations in a professional, service oriented and tactful manner. The successful applicant will be a team player who can work flexible and varied hours. Applicants also need to have working knowledge of Microsoft office including Word, Access and Excel. Working Knowledge of StarRez would be an asset.

Interested applicants should have a post-secondary secretarial or office administration certificate or diploma as well as a minimum of 2 years office experience. Experience in a customer service setting, particularly a post-secondary housing environment, would be an asset. Equivalencies may be considered.

Position Requirements
Successful candidate should be able to work flexible and varied hours and must work occasional weekends (3-4 times per year).

When you become part of the MacEwan team, you will enjoy a competitive salary, but the rewards keep coming. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Excellent benefits package
• Effective recognition and retention programs
• Continuous learning culture
• Opportunities for career growth

You can view the benefits using this link:

This position is included under the MacEwan Staff Association collective agreement.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Category Full-Time Continuing
Salary $36,796 to $47,835 per annum
Closing Date Friday, January 16, 2015
Competition No. 14.12.193
Apply In Person/By Mail MacEwan University
Human Resources Department
University Services Centre
Rm. 10-600, 10700 - 104 Avenue
Edmonton AB T5J 4S2

Fax: (780) 497-5430
Apply Online Apply Now

Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment and used to manage the staffing program of Grant MacEwan University. This information is collected, used and protected under the authority of and in accordance with the provisions of the Alberta Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Assistant Director, Human Resources, Human Resources Department, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.