Application Process

Applicants who do not meet the requirements outlined on the MacEwan Students page will be assigned to available residence space on a first come, first served basis once all those who qualified for guaranteed housing are placed.

Roommate requests will only be considered where all roommates have met the guaranteed criteria and where identical application preferences (e.g., suite type, stay duration and living area) are provided by all roommates.

Furthermore, final residence space is contingent upon the student submitting all required subsequent documentation and fees and being a MacEwan student at move-in.

Process and dates for 2017/18

An application for Fall 2017 is subject to a four (4) month residence agreement from August 27, 2017 to December 17, 2017 and does not include the December/January break.

An application for Fall and Winter 2017/18 is subject to an eight (8) month residence agreement from August 27, 2017 to April 22, 2018 and includes the December/January break University closure.

An application for 12 month 2017/18 is subject to a twelve (12) month residence agreement from August 27, 2017 to August 23, 2018 and includes the December/January break.

An application for Winter 2018 is subject to a four (4) month residence agreement from May 1, 2018 to August 23, 2018.

Applications will be processed only if the required $50 application fee has been paid. 

Be sure to select the correct term for which you require residence.

If the term you require is not listed, it means that applications for that period are not being accepted at that time. If the term you are looking for is not open, we ask that you do not submit an on-line application as it will not be processed and you cannot transfer the application from one period to another.

Step 1 - Submit online application.

The application takes 10 - 12 minutes. 

Be sure to include your myMacEwan email address and MacEwan Student ID# (if known). If you are not a MacEwan student, you are required to provide the email address that has been provided to you by the post secondary institution that you are attending.

Step 2 - Wait for a Housing Offer

Within five (5) business days of receiving your completed paid residence application, the application will be processed and an offer will be subject to availability. Furthermore, subject to priority, suite availability and offer timelines, an offer will be sent via email.

Consult the 2017-18 Residence Offer Timeline (.pdf) »

Step 3 - Accept your room offer and select your roommate

Confirm and secure your residence space by accepting the space type offered, agreeing to the Terms and Conditions in your Residence Agreement, selecting your roommate and paying your $700 Confirmation Deposit. The Confirmation Deposit must be received by MacEwan Residence Services by the deadline indicated in your offer letter.

If your Confirmation Deposit is not received by the deadline in your room offer email, your residence application will be cancelled.

PLEASE NOTE: We encourage all applicants to pay the Security Deposit prior to the deadline in their offer letter. The longer an applicant waits to confirm their space, the less chance there is that their preferred suite and/or roommate preference(s) will be allocated.

Step 4 - Select your room

At an appointed time after paying your confirmation deposit, you will be sent a notice via email letting you know when you may go online to select a room.

Step 5 - Pay your residence fees.

Depending on the contract you signed up for, your residence fees will be posted on your MacEwan Residence Portal and charges will be divided per term. Fall/Winter/Spring & Summer Fees are due on specific dates of the year so please ensure that you pay your fees on or before these deadline dates.

Step 6 - Prepare for move-in day

You will be emailed an assignment package detailing your assigned suite type and move-in information. You will not be notified of your suite number, suitemate name(s), etc., until move-in day as room assignments are subject to change.


Residence Application Fee - $ 50.00

- Must accompany your residence application.
- The fee is non-refundable.

Confirmation Deposit - $700.00

- The $700 confirmation deposit secures your space in residence, which then becomes:

  • for MacEwan students: part of your last term accommodation fee once you move into Residence
  • for non-MacEwan students: a refundable security deposit once you move into Residence

- Cancelling your application to MacEwan Residence may result in forfeiture of the confirmation fee. Review the Cancellation Policy for more information.

- If you wish to cancel your residence application you must submit a Residence Cancellation Form. See information on the Cancellation Process page.