Faculty of Health and Community Studies Council Bylaws (PDF)
These Bylaws have been prepared to provide structure and set out the rules for the proceedings of the Faculty of Health and Community Studies Council (Faculty Council).
2.1 Academic Staff: refers to employees of Grant MacEwan University whose primary assignment is instruction and/or engagement with academic programming (B3000: AGC Bylaws, 3.1.1).
2.2 Ad Hoc Committee: a committee established for a limited time frame to deal with a specific task or issue; will have formal status (including Terms of Reference); reports and recommends to Faculty Council.
2.3 Bylaws: sometimes referred to as constitution, is a set of rules governing the operations of a formal body.
2.4 Ex-Officio Member: A member who holds membership by virtue of an office or position he or she holds. Ex-officio members are afforded the same rights as other members, unless specifically stated in these Bylaws (such as whether the ex-officio member is non-voting).
2.5 Faculty Council: The senior academic governance body of the Faculty of Health and Community Studies.
2.6 Non-Voting Member: A member who participates fully in the activities of the Faculty Council but who does not have the right to vote.
2.7 Professional Resource Faculty: Counselors, Librarians, Nursing Resource Professionals, and Learning Skills Specialists (B3000: AGC Bylaws, 3.1.7).
2.8 Quorum: The number or percentage of voting members required to be present to render decisions valid.
2.9 Support/Supervisory Staff: employees of Grant MacEwan University who are designated as Support/Supervisory Staff (B3000: AGC Bylaws, 3.1.11).
2.10 Standing Committee: a committee with formal status, unlimited lifespan, and a fixed cycle of membership change and renewal; will report routinely and formally to the Faculty Council.
3.1 The Faculty Council is the senior academic governance body of the Faculty of Health and Community Studies. The purpose of the Faculty Council is to permit faculty members in Health and Community Studies to exercise self-governance in academic matters. As such, Faculty Council will foster discussion, share information, approve recommendations from its committees, and make recommendations related to the Faculty of Health and Community Studies to Academic Governance Council.
4.1 The Faculty Council has the responsibility to:
4.1.1 Provide a forum for discussion of relevant academic matters;
4.1.2 Recommend to AGC new certificate, diploma and degree programs in the Faculty;
4.1.3 Recommend to AGC major program changes, providing rationale;
4.1.4 Receive, review, and respond to program evaluations;
4.1.5 Approve recommendations from its committees regarding academic issues within the Faculty;
4.1.6 Submit suggested honorary degree recipients to the appropriate committee or recommendation body.
5.1 The Faculty Council is composed of:
5.1.1 All probationary, continuing and full-time limited-term academic staff of the Faculty including Health and Community Studies professional resource faculty;
5.1.2 Up to three (3) nurse educators elected by Faculty Council for a 2-year term;
5.1.3 Up to two (2) sessional academic staff from each of Nursing, Complementary/Allied Health, Human Services, Public Safety and Physical Education areas with no more than one representative per program, elected by Faculty Council for a one year term subject to renewal for a second term if eligible for election. Sessional academic staff must teach a minimum of 90 Instructional Hours per year to be eligible to stand for election to Faculty Council;
5.1.4 Dean of the Faculty;
5.1.5 Associate and Assistant Dean(s) of the Faculty and equivalent;
5.1.6 Director(s) and academic coordinator(s) of the Faculty;
5.1.7 One (1) librarian or other professional resource faculty, elected as determined by the Faculty Council;
5.1.8 A minimum of two (2) and a maximum of four (4) student members. The Students’ Association of MacEwan University will conduct the selection process for student members;
5.1.9 Other members as may be appointed by the Faculty Council. For example:
• Representative from other Faculties/Schools (up to one non-voting);
• Members of Academic Governance Council (up to one non-voting);
• Non-academic staff member (up to one non-voting);
• Community members related to programming/orientation of the Faculty (non-voting);
• Members of professional associations or accreditation bodies for the programs within the Faculty (non-voting);
• Resource persons (non-voting).
5.2 Ex-officio Members (non-voting):
5.2.2 Provost and Executive Vice President Academic;
5.2.3 Dean of Libraries or designate;
5.2.4 University Registrar or designate.
5.3 The majority of the voting membership of the Faculty Council shall be probationary, continuing and full-time limited-term academic staff of the Faculty.
6.0 Chair and Vice-Chair
6.1 The Dean or designate will Chair the Faculty Council.
6.2 The Duties of the Chair include:
6.2.1 Ensuring that the agenda is prepared and distributed;
6.2.2 Presiding over all meetings of the Faculty Council;
6.2.3 Representing the Faculty Council and acting as liaison with AGC and other Faculty/School Councils.
6. 3 The Vice-Chair of the Faculty Council will be an academic staff member elected from the members of the Faculty Council for a two (2) year term. The Vice-Chair may serve up to two (2) continuous terms.
6.4 The Vice-Chair shall fulfill the duties of the Chair in the Chair’s absence and shall assist the Chair in the performance of his/her duties.
7.0 Meetings of the Faculty Council
7.1 Meeting protocols will be guided by current Robert’s Rules of Order, except where otherwise provided for in the Bylaws.
7.2 The Faculty Council shall meet at least four times per year.
7.3 Notice of meetings, agendas and associated materials shall be sent to members at least 7 days in advance of meetings.
7.4 Meetings will be called by the Chair. In exceptional circumstances a special meeting may be called if a) the Chair considers a matter to be of sufficient urgency or b) a meeting is requested by 1/3 of the membership of the Faculty Council.
7.5 Quorum for the Faculty Council shall be 30 of the members entitled to vote.
7.6 A member may participate in a meeting of the Faculty Council by means of telephone, video conference, or other means of communication that permit all persons participating in the meeting to hear each other. A member so participating is considered to be present at the meeting.
7.7 Motions shall be carried by a simple majority of those present and voting except as specified in 9.3.
7.8 Meetings of Faculty Council shall normally be open to the University. When a matter deemed confidential by the Faculty Council is to be considered, the part of the meeting concerning the confidential matter may be held in camera. Material distributed to members for in camera portions of meetings shall remain confidential. In all instances, discussions at meetings will be consistent with the Freedom of Information and Protection of Privacy Act.
7.9 The Chair may recognize non-members on any matter of business.
7.10 Minutes of Faculty Council meetings shall be recorded and distributed to members. Minutes of open meetings shall be available to the University.
8.0 Committees of Faculty Council
8.1 The following committees will be established:
8.1.1 Executive Committee;
8.1.2 Program and Curriculum Committee;
8.1.3 Faculty Development/Sabbatical Leave Committee;
8.1.4 Rank and Title Committee;
8.1.5 Research Committee.
8.2 The Faculty Council may strike other standing committees and ad hoc committees as needed to conduct its business.
8.3 The terms of reference of all committees, including membership, mandate and meeting procedures, shall be determined by the Faculty Council.
8.4 Committees of the Faculty Council are accountable to the Faculty Council. Committees shall report regularly to the Faculty Council.
8.5 Committees of Faculty Council shall in general follow the same meeting procedures as the Faculty Council.
9.0 Review of Faculty Council Bylaws
9.1 The Faculty Council Bylaws, including composition of the Faculty Council, shall be reviewed within three years following the establishment of the Faculty Council and every five years thereafter.
9.2 At least three weeks written notice of proposed amendments to the Bylaws is required.
9.3 Amendments to these bylaws shall require a two-thirds majority of those present and voting.
9.4 Following approval by the Faculty Council, amendments to the Bylaws are subject to approval of the Academic Governance Council.
Approved by Academic Governance Council
May 22, 2012 (Motion AGC-11-05-22-2012)
Amendments: June 11, 2013 (Motions AGC-08-06-11-2013, AGC-09-06-11-2013, AGC-10-06-11-2013, AGC-11-06-11-2013)
2017-2018 Meeting Schedule
All meetings are held between 3:00 and 5:00 p.m.
September 13, 2017
October 25, 2017 (c), Room 9-323
November 22, 2017, Room 9-323
February 28, 2018, Room 9-207/208
April 25, 2018, Room 9-102
2016-2017 Meeting Schedule
2015-2016 Meeting Schedule
2014-2015 Meeting Schedule
2013-2014 Meeting Schedule
2012-2013 Meeting Schedule
2017-2018 Committee Membership
Executive Committee Terms of Reference
Fred McGinn, FC Chair
Kevin Hood, FC Vice-Chair
Faculty Development/Sabbatical Leave Committee
Terms of Reference
Program and Curriculum Committee Terms of Reference
Appointment Review and Promotion