MacEwan Sabbatical Leave Committee
The MacEwan Sabbatical Leave Committee will review all sabbatical leave applications and determine whether to grant, defer or deny the leave, as per Policy D2080: Sabbatical Leave. Decisions of the Committee will be based on resources available and will be based on the merits and feasibility of the proposed project, the value to the member, and to the University. The University will ensure that faculty from a range of faculties, schools, and divisions are granted sabbatical leave by taking numbers of continuing faculty per Faculty/ School/ Division into account when making recommendations.
MacEwan Sabbatical Leave Committee Terms of Reference may be downloaded here.
The MacEwan Sabbatical Leave Committee will review all sabbatical leave applications and determine whether to grant, defer, or deny the leave. Decisions of the Committee will be based on resources available and will be based on the merits and feasibility of the proposed project, the value to the member, and to the University. The University will ensure that faculty from a range of Faculties/ Schools/ Divisions are granted sabbatical leave by taking numbers of continuing faculty per Faculty/ School/ Division into account when making recommendations.
2.1 The Committee is responsible for receiving recommendations of Faculties/ Schools/ Divisions, prioritizing and making recommendations to the Provost and Vice President Academic for granting, denying, or deferring sabbatical applications.
2.2 The Provost and Vice President Academic shall provide to the Vice President Finance and Administration, Academic Governance Council, and the Board of Governors an annual statistical report stating the number of sabbatical leaves granted, deferred, and denied, listed by Faculty/ School/ Division.
3.1 The MacEwan Sabbatical Leave Committee will consist of the following members (as per policy D2080: Sabbatical Leave):
a) Provost and Vice President Academic, or designate (Chair)
b) Director, Research Services
c) Faculty Development Coordinator
d) Continuing Faculty Members: a sufficient number appointed by Academic Governance Council (AGC) to represent a range of disciplines/ programs and the kind of scholarly professional work at the University. At least one member from each Faculty/ School and a professional resource faculty member must sit on the Committee.
3.2 Members of the MacEwan Sabbatical Leave Committee are not required to be members of AGC.
4. Term of Office
4.1 Apart from the Chair (Provost and Vice President Academic, or designate), Director of Research Services, and Faculty Development Coordinator, members shall serve two-year terms.
5. Committee Operations
5.1 The MacEwan Sabbatical Leave Committee will oversee the integrity of the sabbatical application process by reviewing all the documentation available to the Faculty/ School/ Division Sabbatical Leave Committee.
5.2 The MacEwan Sabbatical Leave Committee shall receive the report and recommendations of Faculty/ School/ Division Sabbatical Leave Committees and of Deans; review the recommendations; and make decisions to recommend the granting, deferral, or denial of each application based on resources available. The Committee will have in its possession a document from the Human Resources Department confirming the eligibility of the application.
5.3 Deliberations shall take place in confidence and decisions will be based on the following factors:
The merit of the proposed project in terms of benefits to the member and the University. This will be based on the strength of the recommendation of Faculty/ School/ Division Sabbatical Leave Committees, the recommendation of Deans, and application documents submitted.
The desirability of promoting sabbatical leaves for faculty representing a range of the University’s academic programs/disciplines located in different Faculties/ Schools/ Divisions.
The applicant’s past University work performance (annual reports for the preceding two years) and past sabbatical leave performance (if applicable).
The Faculty’s/ School’s/ Division’s strategic academic plan and the programming impacts on the Faculty/School, when appropriate.
5.4 Deferred approvals from previous years will be given priority as per clause 4.5.5 of Policy D2080: Sabbatical Leave.
5.5 A report will be prepared summarizing the approvals, deferrals, and denials of applications. The approved applications will be ranked as part of the Committee deliberations.
5.6 The MacEwan Sabbatical Leave Committee will grant deferrals only in exceptional cases where circumstances arise that potentially jeopardize professional, teaching, and/or scholarship needs within the University. Individual faculty members may request deferral or cancellation of successful sabbatical leave applications in writing to the Committee.
5.7 The Office of the Provost and Vice President Academic shall provide administrative and resource support to the Committee.
5.8 Quorum is set at a simple majority of voting members. Ex-officio and School of Continuing Education faculty members do not count toward or against quorum.
5.9 Members of the MacEwan Sabbatical Leave Committee are expected to maintain confidentiality of all documentation and discussions. The Chair of the Committee will ensure that all documentation (including committee member notes) is collected and secured when deliberations are complete.
If a member of the MacEwan Sabbatical Leave Committee applies for sabbatical leave while serving on the Committee, his/ her membership will be deemed void, and he/ she will be asked to resign from the Committee.
Approved by Academic Governance Council
April 14, 2009 (motion AGC-03-04-14-2009)
December 1, 2009: Updated as result of change of name to Grant MacEwan University (motion AGC-09-11-17-2009)
January 21, 2014: Revised composition to include one professional resource faculty member, and housekeeping edits to update position titles (motion AGC-04-01-21-2014)
March 15, 2016: Revised composition: deleted the specific number of faculty members required, to ensure members from each Faculty/ School (AGC-02-03-15-2016)
Amendments to composition, regarding supernumerary, and quorum, effective July 1, 2017: January 24, 2017 (motion AGC-13-01-24-2017)
The Committee meets annually in November.
Chair: John Corlett, Provost and Vice President Academic
Greg Alstad, Office of the Provost and Vice President Academic
AlstadG@macewan.ca , 780-497-5630