The steps below will explain how to prepare for your first term at MacEwan University and beyond. If you have any questions along the way, this guide will direct you to the people with answers.
myPortal.MacEwan.ca is the university's student portal, where you can find links to several online applications and tools for students, such as:
Your MacEwan University student email account (Gmail)
myStudentSystem: to track your application, search for and enrol in classes, pay fees and manage personal information
Blackboard Learn: to access electronic materials for your classes
Library: to search for books, articles and more
Scholarships: to search for criteria on available scholarships, bursaries and awards
Technology Support: for troubleshooting help
Username and Password
Your Network ID and a temporary password were sent to the email account listed on your application to MacEwan University. You will have been prompted to change your password the first time you logged in. Use your Network ID and password to log in to myPortal.MacEwan.ca.
If you have lost your Network ID, you will need to visit Technology Support in person. Please bring picture ID. If you need to reset your password, use the "Forgot Password" link on the login page of myPortal.MacEwan.ca.
You are automatically assigned a student email account when you apply to your program. This email is offered through Gmail but will end in @mymacewan.ca. Access your email account through myPortal.MacEwan.ca.
It is crucial that you check this account regularly. According to Policy E3101 (Student Rights and Responsibilities), you must send all emails to MacEwan University faculty and staff from your MacEwan University student email account and all email communication from MacEwan University will be sent to this account.
Meet with a financial advisor
There are a number of ways to finance your education, but it is important to plan and apply early. If you need help finding the funds to pay for university, contact a financial advisor. They assist students with everything from finding funding to planning a student budget. If you need information about student loans, or accessing RESPs or scholarships, awards and bursaries, visit Fees and Financial Information.
Search our Scholarships, Awards and Bursaries database
For some scholarships, awards and bursaries, you will need to be enrolled in your classes before you can apply. However, now is a good time to review requirements. You may need to complete work experience, gather references or write an essay—all things that you can get started on before classes begin. Take this time to review the grades or work you'll need to qualify for scholarships in subsequent years of your studies.
Log in to myPortal.MacEwan.ca
Navigate to Financial >> Scholarships, Awards, Bursaries (or follow this direct link)
Click the Access awards database button
Searching by program will give you a full listing of available scholarships
Click the checkbox beside the scholarship name OR, if there is no checkbox, print the entire application
Click on the green Add Application to Cart button in the page footer
Click Proceed to Apply and complete the application form
Submit your application. Printed applications will have contact information for submission.
Some things to note:
If you started or will start your program in September, apply for Scholarships labeled “Fall”
If you started or will start your program in January, apply for Scholarships labeled “Winter”
Parking at MacEwan University is available on an hourly, daily or monthly basis at all campuses. Availability is limited so you will need to apply early. Rates, parking locations and application processes are available through Parking Services.
MacEwan Residence is located at City Centre Campus and offers bachelor, 2- and 4-bedroom, as well as barrier-free suites. If you plan to live in residence during your time at MacEwan University, apply early.
For pricing, floor plans and to apply online, visit MacEwan.ca/Residence.
Be sure you have followed the steps to confirm your admission by the deadline indicated in your offer letter. Many programs will contact you after you have paid your admission confirmation deposit to provide planning resources or invite you to an academic planning session.
The following programs require students to declare their major:
Bachelor of Arts
Bachelor of Commerce
Bachelor of Science
The following program requires a continuing/returning student deposit to confirm enrolment in second and subsequent years:
Bachelor of Physical Education Transfer
Your program of study
The program of study outlines each program’s structure by term and year. It is the group of courses you must complete in order to graduate. Some programs specify every course you will take during your studies and others also require electives or options. Throughout your studies, you will follow the program of study outlined in the Academic Calendar for the year you were admitted to the program or the year you declared your major or minor. New students need to consult with their program to confirm the planning process.
Additional planning resources
Watch your MacEwan University email for communication from your program
Attend an academic planning session if your program offers one
Check your program website for planning materials or program of study information
Consult an advisor in your program if you have questions. Contact information is listed on each program website.
Some information you may find helpful in the planning process:
Course descriptions provide you with a brief overview of what you will study in a course, its credit value and its prerequisites. Course descriptions are available in myStudentSystem, on program web pages and at the back of the Academic Calendar.
Prerequisites and co-requisites
A prerequisite is a course that must be successfully completed prior to attempting a specific course. The course description may also list co-requisites. A co-requisite is a course that must be taken in the same term if it has not been completed previously.
Course load (or credit load)
Course load refers to the number of credits taken in a term. When choosing how many courses you should take in a term, consider the following:
To be a full-time student for the purpose of student loans, you must enrol in 9 credits in a fall or winter term or 5 credits in a spring or summer term
Certain scholarships, awards and bursaries have specific credit load requirements
Maximum and minimum course load requirements vary by program. Consult an advisor if you are unsure.
Repeating credit courses
According to Policy C1035 (Repeating Credit Courses), you can repeat any credit course only once. Course withdrawals (W) and Audits (AU) do not count as course attempts.
If you have taken post-secondary courses previously, either at MacEwan University or at another institution, your transcript must be reviewed before these courses can be used towards your program of study.
All transfer credit from other post-secondary institutions is assessed after you are admitted to your program. The Office of the University Registrar coordinates external transfer credit review and this process can take months to complete. Review the process for transfer credit assessment so that you understand what to expect and can plan accordingly. You will need to check your MacEwan University email account for requests from the Transfer Credit unit in the Office of the University Registrar.
Confirm your transfer credit status online
It is your responsibility to check the results of your transfer credit assessment in myStudentSystem. If you would like to know what stage in the assessment process your transfer credit is at, please email TransferUnit@MacEwan.ca from your MacEwan University student email account.
Request permission numbers
You may require a permission number (PN) to enrol in a course if myStudentSystem does not recognize your transfer credit as a prerequisite or because your transfer credit has not yet been evaluated when you are ready to enrol in your classes. Your program will determine if you are eligible for a permission number. Contact your program to submit a request.
Review your transfer credit with an advisor
Once your transfer credit has been assessed, book an appointment with an advisor in your program. They will help you understand how the credits fit into your program of study.
Permission Numbers (PN)
Permission numbers allow you to enrol in certain restricted sections of a course through myStudentSystem. You may require a PN to enrol in a course if myStudentSystem does not recognize your transfer credit as a prerequisite or because the section is reserved by another program. Your program will determine if you are eligible for a permission number. Contact your program to submit a request.
Program assisted enrolment
If your program is listed here, you will enrol in your core courses with assistance from your program. All other program students enrol in courses through myStudentSystem.
You can begin using myStudentSystem to enrol in your classes on or after your enrolment date. It is a good idea to plan your schedule in advance by using the shopping cart feature. The shopping cart generally opens one week prior to the first enrolment date. Your shopping cart is a planning tool and does not hold your spot in a class or represent your final enrolment. You need to click on the "finish enrolling" button to add these courses to your official term schedule.
Using myStudentSystem to enrol
Check out the step by step instructions for using myStudentSystem for guidance on how to add or drop classes and confirm your final enrolment.
Some terms and information you need to know:
A section number corresponds to the specific time and days a course is being offered. For example, ENGL 102 is a course. There are many different classes of this course running during each term. The section number tells you which class you are enrolling in on specific days and at a specific time.
Prerequisite checking in myStudentSystem
When you enrol, myStudentSystem will check for post-secondary prerequisites. If you have the prerequisite but myStudentSystem is preventing you from enrolling, contact your program immediately.
You may be withdrawn from a course at any time if you start the course without the prerequisite or co-requisite. Credit for that course may be withheld. You may enrol in a course in the winter term and complete the prerequisite course in the fall term. However, if you withdraw or fail to successfully complete the prerequisite course, you must remove yourself from the winter term course immediately.
Labs, seminars, field placements
Certain courses have a lecture and a lab component or a separate seminar or field placement component. You must enrol in all components of a course. To find out if a course has other components, check the course description.
Withdrawing from courses
The deadlines listed in the Academic Schedule for adding, dropping and withdrawing from courses are strictly adhered to. Non-attendance in a course does not constitute a withdrawal from a course.
A term enrolment and account summary lists your courses, credits, schedule, room numbers and start dates. It includes a breakdown of tuition and fees charged for the term.
In many cases, you can use your term enrolment and account summary to confirm your status as a student. If you are moving to Alberta from another country and have updated your address with MacEwan University, you can also use the summary as proof of residency to apply for your Alberta Personal Health Card.
Access your term enrolment and account summary online and make a copy for your records.
- Log in to myPortal.MacEwan.ca
- Launch myStudentSystem
- Under the Finances section of your Student Center, click the magnifying glass next to the "Term:" field
- Choose a term from the list
- Click Term Enrolment and Account Summary
- A pdf will open and you can print or save your summary.
If you require more formal documentation, you can verify enrolment.
You are responsible for checking and adhering to all posted dates/deadlines and university policies.
Dates and Deadlines
The Academic Schedule lists all the important dates and deadlines for the coming academic year including when classes start, tuition deadlines, add/drop deadlines, withdrawal deadlines and exam periods.
You must check the University Policies that affect your program including:
You will find excerpts from key policies in the Academic Calendar.
The authoritative source for official course descriptions and the rules and regulations that apply to MacEwan University students is the Academic Calendar.
Find out what you owe
You can find the amount owing for tuition and fees in myStudentSystem. If you adjust your enrolment, these amounts are adjusted overnight.
Make a payment
You can make a secure payment on your account through myStudentSystem. If you prefer not to pay online, there are several other ways to make a payment.
If you are paying by Student loan, Don't pay twice! MacEwan University will request that your tuition be sent to us directly from your student loan.You will only need to make a payment if your loan funding does not cover your entire tuition amount or if you are only receiving grants. Check the "View my loans" link in myStudentSystem to see how much money will be paid to the university from your loans.
You must pay your tuition and applicable fees by the deadline each term.
If you are withdrawn for non-payment, you risk being removed from your program and all classes. Contact the Office of the University Registrar to be reinstated in your program. Enrolling again in classes is your responsibility and classes are subject to availability.
Get your student ID card
The MacEwan Card is the official student identification and library card. Get your card from the library before classes start.
Pick up your U-Pass sticker
The U-Pass is provided by the Students' Association of MacEwan University (SAMU). It gives you access to Edmonton, Strathcona County and St. Albert transit services for every term you are registered in classes. Contact SAMU to find out where and when U-Pass stickers are available.
Purchase your textbooks
You can search for your textbooks online. To find the correct textbooks, you must know the courses and sections you are enrolled in. You can see which sections you are enrolled in on myStudentSystem.
Register your locker
Lockers are available to full-time students. You will need to register and pay for your locker.
Review your health and dental plan
SAMU offers a student health and dental plan. You can add a family member or opt out of the plan if you already have comparable health coverage.
Visit MacEwan.ca/Orientation for details on the variety of orientation and welcome events on campus at the start of term, including:
New Student Orientation
Orientation for Students with Disabilities
Orientation for International Students
Individual programs may also hold events for new and returning students. Watch your MacEwan University email for an invitation.
Check your course outline for assignment deadlines and requirements
A course outline (also called a syllabus) is distributed in the first class of each course. It is an official outline of what you can expect to learn in the course and what is expected of you. It will outline deadlines for assignments and required readings. Refer to your course outline throughout the term.
Confirm your final exam dates
Final exam schedules can be found once you log in to myStudentSystem.
The exam schedule can change during the term. You should consult your instructors as well as the posted exam schedule prior to the exam period for any changes. You must be available for the entire exam period to accommodate exam schedule changes. Check the Academic Schedule for exam period start and end dates. According to the Final Assessment Policy (C2005), it is your responsibility to know when and where your final examinations are scheduled and to arrive on time.
Final Exam Deferrals
Requests for deferred final exams are considered only when you miss final examinations due to acceptable extenuating circumstances such as illness (the request must be accompanied by a signed note from a doctor), death in the family, serious family crisis, accident, etc. Personal vacations are not acceptable grounds for a deferral. You must request a deferred exam no later than 2 business days after the missed examination. Permission to defer a final exam is not automatically granted by submitting a request. Students in the Faculty of Arts and Science should speak to an advisor in Program Services to request a deferral. Students in all other programs should speak to their instructor.
If you need to request a deferral for a midterm exam or assignment, talk to your instructor.
As a MacEwan University student, you have access to an excellent support network created to help you succeed.
See an advisor
If you're experiencing difficulty with your studies, academic planning or budgeting, advisors are available to help you. They can also provide expert advice on university policies and procedures, career preparation, post-graduate study and applying for student awards and financial assistance.
Advisors are found in a variety of places—please visit MacEwan.ca/advising to determine which office can meet your needs.
Talk to a counsellor
Visit MacEwan.ca/counselling to book an appointment with a professional counsellor for free confidential support and assistance.
Meet with your instructor
Talking to your instructors often about assignments or course content is a smart way to succeed in your courses. They are the experts on the content and will be marking your assignments. Your instructors’ office hours are listed on your course outlines.
Attend a research and citation workshop
The library holds general and faculty-specific research workshops for students throughout the term. You may attend a drop-in seminar or online session taught by a subject-matter expert. Learn to access databases, select subject terms, and locate relevant academic books and articles so you can complete research assignments efficiently.
Visit MacEwan.ca/library for information on upcoming workshops.
Get set up for success!
Don't wait until you are having problems to take advantage of these resources.
Minimum grade restrictions
The minimum passing grade for a course at MacEwan University is a D unless otherwise noted next to the appropriate course in the program of study in the Academic Calendar.
GPA & academic standing
The academic standing of all students is evaluated at the end of each term. You must maintain a grade point average (GPA) of 2.0 to be considered in Good Academic Standing. Students whose GPA falls below 2.0 may either be placed on Academic Probation or be Required to Withdraw. For more information, refer to the Academic Standing policy (C2070) or talk to an advisor in your program.
Meet people, build connections, gain experience. Getting involved on and off campus will help you enjoy your MacEwan University experience more and will connect you with a community of support that will help you academically and will open doors for you after graduation. Find out more »
Every program at MacEwan University has dedicated staff who are here to ensure that you have a successful academic experience. Advisors in your program can review your program of study with you and give you tools that will help you stay on track to graduate. Most programs recommend that you meet with an advisor at least once per year.
This information is provided as an aid to enrolment and is not an official publication. The authoritative source for official course descriptions and the rules and regulations that apply to students is the Academic Calendar.