Personal Information

MacEwan University uses the legal name of students across many systems and applications. There may be instances when a student wants to use a preferred name (as identified by the student) for instances when the legal name is not required. Allowing students to indicate a preferred name and gender identity aligns with Alberta Human Rights legislation.


Preferred name

You may wish to provide the university with a preferred first or middle name. By entering your preferred name in myStudentSystem, you authorize the university to use the preferred name and acknowledge that the university may use the legal (also known as primary) name where it determines it is required to do so.

Your preferred name will appear in Student Center (within myStudentSystem), in class rosters, Blackboard and the MacEwan library/ID card. The change to a preferred name does not affect your MacEwan network ID or your MacEwan email address.

Process

  1. Log in to myPortal.MacEwan.ca
  2. Launch myStudentSystem
  3. Click on Names under Personal Information.
  4. Click on Add a new name or the Edit icon.
  5. Select preferred name in the Name Type.
  6. Enter your information using proper capitalization.
  7. Click Save.

By entering your preferred name, you acknowledge and agree that the university may use either your preferred first name or your legal first name. You acknowledge and agree that your preferred first name shall comply with all university policies and procedures and that the university may disallow, for any reason whatsoever, your choice of preferred name. Finally, you expressly acknowledge and agree that the university has no obligation, duty or liability to you regarding the use of either your preferred name or legal name in the course of any communications or activities.


Legal name or primary name

Your MacEwan University record must contain your full legal name. This is the name that appears on legal documents such as your birth certificate or passport. Your legal name is also referred to as your primary name.

Official documentation issued by the Office of the Registrar will contain your legal name. Examples of these include offer of admission letters, official transcripts, T2202A for tax purposes, and degree parchments.

Changing your legal name

To change your legal name on your university record, you must complete the Change of Legal Name/Address/Gender Identity form found in the Registrar's Forms Cabinet and provide the required supporting documentation as explained on the form. If you are changing your name in person, ensure you take your form to the office noted on the form.


Gender Identity

Students can update their gender identity information by completing the Change of Legal Name/Address/Gender Identity form found in the Registrar's Forms Cabinet.

Access the Forms Cabinet