MacEwan University hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Indigenous persons, persons with disabilities, persons of all sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


Sport and Wellness Admin Support III
Sport and Wellness

MacEwan University inspires students with a powerful combination of academic excellence and personal learning experiences – ours is a connected culture that focuses on learner-centered teaching, and on providing opportunities for students to grow and achieve.

The university provides a transformative education in a creative, collaborative and supportive learning environment. 19,000 full- and part-time students are enrolled in more than 65 programs: four-year undergraduate degrees, applied degrees, university transfer programs and one- and two-year diploma and certificates. Additional offerings include university preparation, English as an Additional Language, professional and personal development courses and workshops, corporate training and the Conservatory of Music.


MacEwan University Sport and Wellness is seeking a full time continuing Admin Support III. The incumbent is responsible for coordinating and managing the administrative requirements for the department. They will also provide direct support to the university athletic department. The Administrative Assistant is often the first contact between the Sport and Wellness/Athletic department and internal/external stakeholders.

Position Requirements

The incumbent will:

  • Provide administrative support through scheduling meetings (and interviews), booking space, managing technical and catering requirements, scribing for meetings, and document and correspondence preparation

  • Perform clerical/administrative duties as required: word processing, correspondence, photocopying, collating, faxing, coordinating secure shredding, managing incoming and outgoing mail/deliveries/couriers on behalf of the department, maintain department photocopier and fax machine, etc

  • Be responsible for departmental Accounts Payable and Accounts Receivable functions including invoicing, payments, filing, inspections, receiving goods, etc

  • Act as the department timekeeper (between 100-150 records to process each pay period)

  • Coordinate and oversee the distribution and tracking of keycards to staff

  • Other administrative duties as required


The successful candidate will:

  • Have a post-secondary diploma (minimum two years) in Office Administration, business or related field

  • Be proficient with Microsoft Office including Word, Excel, and PowerPoint

  • Be familiar with general accounting principles and processes

  • Have experience in drafting letters, preparing forms and requisitions and meeting minutes

  • Be organized and detail oriented

  • Thrive in a fast-paced, demanding work environment with evolving priorities and competing deadlines, with demonstrated ability to multi task

  • Have strong communications skills; both verbal and written

  • Be able to synthesize information and present it concisely and effectively

  • Be able to work evening and weekend hours (as needed)

  • Have a minimum of 3 years of progressive administrative experience with basic budget experience. Experience in a recreation and post-secondary environment an asset


When you become part of the MacEwan team, you will enjoy a competitive salary. Our total compensation package includes:

  • Competitive base pay

  • Generous vacation time

  • Secure pension plan

  • Excellent benefits package

  • Effective recognition and retention programs

  • Continuous learning culture

  • Opportunities for career growth

For general inquiries, please contact us at careers@macewan.ca. Please be advised that only applicants who apply directly to a posting through www.macewan.ca/careers will be considered

How to Apply:

Only applications received electronically will be considered. To apply, go to http://www.macewan.ca/careers and select the job posting.

Thank you for your interest in employment with MacEwan University. We will be reviewing all applications to select the candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted.

This position is included under the MacEwan Staff Association collective agreement.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Category Full-Time Continuing
Salary $39,312 - $57,166
Closing Date June 15, 2018
Competition No. 18.05.119

Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.