MacEwan University hires on the basis of merit and is strongly committed to equity and diversity within its community. We especially welcome applications from visible minority group members, women, Indigenous persons, persons with disabilities, persons of all sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


Executive Assistant
Office of the Provost and Vice-President, Academic

MacEwan University inspires students with a powerful combination of academic excellence and personal learning experiences – ours is a connected culture that focuses on learner-centered teaching, and on providing opportunities for students to grow and achieve.

The university provides a transformative education in a creative, collaborative and supportive learning environment. 19,000 full- and part-time students are enrolled in more than 65 programs: four-year undergraduate degrees, applied degrees, university transfer programs and one- and two-year diploma and certificates. Additional offerings include university preparation, English as an Additional Language, professional and personal development courses and workshops, corporate training and the Conservatory of Music.


The Office of the Provost and Vice-President, Academic at MacEwan University has an opportunity for an executive assistant to provide leadership and co-ordination for the day to day operation and administration of the Executive’s Office.

This role integrates complex administrative support systems, including academic human resources management, project management, as well as other administrative duties to ensure the effective and efficient operations of the Office of the Provost. The position will offer a wide variety of opportunities to apply your strong written and interpersonal communication skills as well as technical competency.

Position Requirements

Your professionalism and ability to organize, create, and maintain effective work and communications flow in and outside the Provost’s Office will position you for success in this role. Your time management and flexibility will allow you to work accurately and prioritize a busy workload that includes agenda preparation and minute-taking, personal schedule management for the Provost, records management, and coordination of meetings and events.

You will often be the first point of contact for the office of the Provost and will be required to demonstrate confidentiality, diplomacy and tact. You will represent the office and the University in a professional and mature manner.


The ideal candidate will possess a minimum of a post-secondary diploma in office administration, however, an undergraduate degree is preferred, along with a minimum of five (5) years of senior administrative experience in a fast-paced executive office.

Preference will be given to candidates who also have experience in a university environment. Equivalencies may be considered. Expert computer skills are required including demonstrated knowledge and experience in use of Microsoft Office Suite and other applications.

An inquisitive learner who takes initiative, has an applied understanding of collective agreement implementation, a management and human resources background, and a working knowledge of PeopleSoft will be advantaged.


When you become part of the MacEwan team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Excellent benefits package
• Effective recognition and retention programs
• Continuous learning culture
• Opportunities for career growth

For general inquiries, please contact us at careers@macewan.ca. Please be advised that only applicants who apply directly to a posting through www.macewan.ca/careers will be considered

How to Apply:

Only applications received electronically will be considered. To apply, go to http://www.macewan.ca/careers and select the job posting.

Thank you for your interest in employment with MacEwan University. We will be reviewing all applications to select the candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted.

This position is included under the Out of Scope employee policy (D1015).

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

Category Full-time Continuing
Salary $55,610.62 - $81,562.24
Closing Date This competition will remain open until a suitable candidate is found
Competition No. 18.06.135
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Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.