Office of the Provost and Vice-President, Academic
MacEwan University inspires students with a powerful combination of academic excellence and personal learning experiences – ours is a connected culture that focuses on learner-centered teaching, and on providing opportunities for students to grow and achieve. Like every member of our team, you can play a pivotal role in making this happen as Executive Assistant to the Office of the Provost and Vice-President, Academic.
The university provides a transformative education in a creative, collaborative and supportive learning environment. 19,000 full- and part-time students are enrolled in more than 65 programs: four-year undergraduate degrees, applied degrees, university transfer programs and one- and two-year diploma and certificates. Additional offerings include university preparation, English as an Additional Language, professional and personal development courses and workshops, corporate training and the Conservatory of Music.
Your professionalism and ability to organize, create, and maintain effective work and communications flow in and outside the Provost’s Office will position you for success, as you provide leadership and co-ordination of administrative responsibilities in the Executive Office.
This role integrates a wide variety of duties related to complex administrative support systems, including academic human resources management, project management, and other administrative tasks, to ensure the effective and efficient operations of the Office of the Provost. As a result, it will offer many opportunities to apply your strong written and interpersonal communication skills, technical competency, and sound judgement in making decisions to ensure that matters are addressed in a timely manner and in order of priority.
Your strengths in time management and flexibility will allow you to work accurately and effectively balance a busy workload that includes agenda preparation and minute-taking, personal schedule management for the Provost, records management, and coordination of meetings and events. Reconciling credit card transactions, purchase orders, and financial transactions will also be an important part of your role.
As Executive Assistant, you will often be the first point of contact for the Office of the Provost and, as such, will be able to demonstrate confidentiality, diplomacy and tact, while representing the Office and the University in a professional and mature manner.
As our ideal candidate, you will have an undergraduate degree, along with 5 – 10 years of senior administrative experience in a fast-paced executive office. Extensive knowledge of governance structures and processes would be an asset in this role. Preference will be given to candidates who also have experience in a university environment. Equivalencies may be considered.
Expert computer skills are essential, including demonstrated knowledge and experience in the use of Microsoft Office Suite and other applications. An inquisitive learner who takes initiative, and has an applied understanding of collective agreement implementation, a management and human resources background, and a working knowledge of PeopleSoft will be advantaged.
When you become part of the MacEwan team, you will enjoy a competitive salary. Our total compensation package includes:
• Competitive base pay
• Generous vacation time
• Secure pension plan
• Excellent benefits package
• Effective recognition and retention programs
• Continuous learning culture
• Opportunities for career growth
How to Apply:
Only applications received electronically will be considered.
Thank you for your interest in employment with MacEwan University. We will be reviewing all applications to select the candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted.
This position is included under the Out of Scope employee policy (D1015).
MacEwan University is committed to diversity, equity, and inclusion. We encourage Indigenous people, persons living with a disability, sexual and gender minorities, women, and members of all minority groups to apply and to self-identify. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
|Salary||Commensurate with Education and Experience|
|Closing Date||Until suitable candidate is found|
Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.