MacEwan University is committed to diversity, equity and inclusion. We encourage Indigenous people, persons living with a disability, sexual and gender minorities, women, and members of all minority groups to apply and self-identify. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


People who teach. People who research. People who support. People who inspire. This is who we are. In 2021, MacEwan University was named one of Canada’s best employers by Forbes Magazine and was the top Alberta-based employer on the list. Want to be a part of this great team? Available opportunities are listed below.

Administrative Support III

MacEwan University inspires students with a powerful combination of academic excellence and personal learning experiences – ours is a connected culture that focuses on learner-centered teaching, and on providing opportunities for students to grow and achieve.

The university provides a transformative education in a creative, collaborative and supportive learning environment. More than 15,000 full- and part-time students are enrolled in more than 65 programs: four-year undergraduate degrees, applied degrees, university transfer programs and one- and two-year diploma and certificates. Additional offerings include university preparation, English as an Additional Language, professional and personal development courses and workshops, corporate training and the Conservatory of Music.


The Facilities Department is recruiting for the position of Administrative Support III to support the effective and efficient operation of the Facilities Support Centre. This position reports to Facilities Manager, Planning and Finance, also provides direct administrative support to the Associated Vice President (AVP).

Main responsibilities of this position include: receiving and processing customer work orders by using the Integrated Workplace Management System (IWMS), referred to as Facilities Information Management System (FIMS); coordinating communication amongst the Facilities staff and other stakeholder; reconciling P-card expenses; scheduling appointments/meetings and room bookings for the AVP; providing documentation and taking minutes for meetings when necessary; purchasing office and other supplies when necessary; providing back up support processing Facilities purchase requisitions and receiving service invoices in PeopleSoft, and providing additional administrative support to the management team and special project work related to support centre operations.


• Strong computer skills with good working knowledge of Microsoft Office (Word, Excel, and/or Visio) products
• Excellent communication and interpersonal skills
• Strong customer service abilities
• Effective organizational skills
• Ability to multitask
• Able to work independently and effectively prioritize workload
• Experience with data entry


• A post-secondary/college diploma in office administration, business, or related field.
• Three years of office experience preferably with administrative, business and record management duties.
• Experience in PeopleSoft and building maintenance, or facilities services office in post-secondary would be considered an asset.
• Equivalencies may be considered.


When you become part of the MacEwan team, you will enjoy a competitive salary. Our total compensation package includes:

• Competitive base pay
• Generous vacation time
• Secure pension plan
• Excellent benefits package
• Continuous learning culture
• Opportunities for career growth

How to Apply

Only applications received electronically will be considered. To apply, go to http://www.macewan.ca/careers and select the job posting.

Thank you for your interest in employment with MacEwan University. We will be reviewing all applications to select the candidates whose qualifications and experience most closely meet our needs. Only applicants selected for interviews will be contacted.
For general inquiries, please contact us at careers@macewan.ca.

This position is included under the MacEwan Staff Association Collective Agreement. Please note, initial salary placement for external candidates is limited to the first five steps of the salary grid.

MacEwan University is committed to diversity, equity, and inclusion.  We encourage Indigenous people, persons living with a disability, sexual and gender minorities, women, and members of all minority groups to apply and to self-identify. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

We strive to provide an inclusive and barrier-free work environment, beginning with the hiring process. If you have special assessment needs, we want to ensure you have the support you need to showcase your abilities. Please disclose any requirements when contacted for an interview. This information will be kept confidential.

Category Full-Time Non Recurring Term (12 months)
Salary MSA Band C (Steps 1-5): $21.60 - $26.75 per hour
Closing Date June 14, 2021
Competition No. 21.06.084

Personal Information Collection Notification
Personal information is being collected to determine your qualifications for employment. This information is collected, used and protected under the authority of and in accordance with the provisions of the Freedom of Information and Protection of Privacy Act. It may be provided to non-HR members of a hiring and interview panel if your application advances to that stage of the hiring process. If you have any questions about these arrangements, please contact: Human Resources, University Services Centre, Rm. 10-600, 10700-104 Avenue, Edmonton, Alberta, T5J 4S2 or phone (780) 497-5434.