Funding

Faculty Development funding is provided in accordance with Policy C5090 Faculty Development (1.0):

MacEwan supports faculty development goals and initiatives in order to assist faculty members to enhance teaching and maintain currency in their disciplines and fields.

Whether provided through a faculty member’s Individual Allocation or through our Supplemental and Sessional Funding competitions, the focus of our funding is to enhance professional development opportunities for our faculty. Each source of funds has specific requirements; please follow the links to the right to determine your eligibility and to learn about the application process.

Application Deadlines

Supplemental PD Fund

Monday, October 2, 2017
Monday, January 15, 2018

Sessional PD Fund

Monday, October 2, 2017
Monday, January 15, 2018
Monday, April 2, 2018

Teaching Innovation Fund

April 1, 2018

Applications must be submitted electronically (PDF or Word only) to facultydevelopment@macewan.ca no later than midnight on the due date. Application deadlines will be strictly enforced.

Please contact facultydevelopment@macewan.ca for any funding queries.

Individual Faculty Development Allocations

Eligibility

As outlined in Policy C5090: Faculty Development, Continuing, probationary, and full-time limited-term faculty members are eligible for annual allocations for professional development. The annual amount is determined by the Faculty Development Committee and administered by the Faculty Development portfolio in the Centre for the Advancement of Faculty Excellence (CAFÉ).

Sessional faculty members are eligible to apply for professional development funds through the Sessional PD Fund and through funds that are distributed each year to each School/Faculty/equivalent unit.

Guidelines

Guidelines for the expenditure of faculty development funds from personal allocations
Approved by the Faculty Development Committee 11/27/2017

Eligible expenses:

  • Travel for conferences, meetings, research, and professional development (existing university travel policies apply)
  • Registration fees for conferences, meetings, and professional development activities
  • Tuition for courses leading to a certification connected to a faculty member’s teaching, research, service, and/or professional practice
  • Memberships in learned societies and professional associations
  • Books and subscriptions to journals connected with a faculty member’s research, teaching, or professional development
  • Expenses directly connected to a faculty member’s research, teaching, or professional development, including equipment such as computer hardware, software, and audio-visual equipment. Computers, monitors, tablets, and mobile devices may only be purchased once every three years.
  • Equipment and supplies directly related to a faculty member’s area of teaching, research, service, and/or professional practice.
  • Purchase or rental of academic regalia
  • Safety equipment or clothing related to one’s teaching, research, service, and/or professional practice.
  • Office materials and supplies teaching, research, service, and/or professional practice.
  • Lab materials and supplies teaching, research, service, and/or professional practice.
  • Mobile devices if being used for research or teaching (app development etc.)
  • Fees for third party services such as editing, transcribing, proofing, research assistance, web design.

Ineligible expenses:

  • Salaries
  • Furniture
  • Internet or phone service
  • Gifts or gift cards
  • Optional conference activities (tours, recreational activities etc.)
  • Travel guide books
  • Lifetime membership fees for organizations or lifetime subscriptions
  • Voluntary contributions or donations
  • Passport, passport photo, visa, and/or immigration expenses
  • Medical expenses and immunization fees
  • Childcare
  • Office supplies for home use

N.B. As per item 4.5 of C5090 Faculty Development, "Any goods (e.g., teaching or research equipment) purchased with Faculty Development Fund resources shall be the property of the University. Such goods shall be provided for unfettered use to the faculty member to whom funds were allocated, provided that faculty member remains employed by the University."

Key guidelines

  • All expenditures are intended to be used solely for professional development purposes related to a faculty member’s official duties at MacEwan University. Faculty members using these funds acknowledge that any additional uses of materials or memberships may have implications on the tax-exempt status of their professional development expenditures.
  • Faculty members may not loan or redistribute their personal allocations to other faculty members or purchase items for the use of anyone but themselves.
  • Unused Faculty Development funds expire when a faculty member is no longer employed by MacEwan University. Expenses must be submitted for reimbursement at least 30 days prior to a faculty member’s final day of employment by the university. Funded Faculty Development activities may not occur after a faculty member’s final day of employment by the university.
  • Eligible faculty members continue to receive annual Faculty Development fund allocations when on sabbatical, maternity, or short term medical leave.
  • If your activity requires travel you will need to complete a Travel Authorization to obtain approval for your travel in accordance with Policy D1090.  Please check with your dean's office for details of the process and ensure that you allow enough time for your application to be reviewed prior to your date of travel.

Accessing personal allocation funds

As of November 24, 2015, all continuing, probationary, and full-time faculty eligible for annual professional development allocations will access these professional development funds via the PD Place database. This database will be used for the approval and tracking of professional development expenses drawn from these personal allocations.

N.B. Our PD Place database does not track funding received through the Supplemental PD fund, any forms of Sessional PD funding, or funding received from the Teaching Innovation Fund or Research Services.

Before using the PD Place database for the first time, please review the PD Place instructions document and watch the screencast below.  

PD Place instructions for MacEwan University (.pdf)

PD Place instructions (video):

 

 

Access the PD Place database directly at http://macewan.pdplace.com

Please contact facultydevelopment@macewan.ca for questions regarding PD Place.

Reporting Expenses

Estimating Your Expenses

  • Estimate expenses as accurately as possible. If you are unsure of what expenses may be covered, check with your division or department office. When requesting to use your funds, make sure you estimate your expenses accurately. Actual expenses that exceed the amount you were approved to expend will only be reimbursed if you have enough money in your allocation balance. Faculty members whose expenses exceed the approved amount and do not have a sufficient balance in their remaining PD funds will be required to cover any over-expenditures with their personal funds.
  • Receipts are required for all expenses.
  • Confirmation and Advances: For activities costing more than $100, an advance of up to 80% of the total cost of the activity can be requisitioned (four weeks notice must be given).  If an expense claim with receipts is not submitted upon your return, the advance is recoverable from your salary.  Advances are not available for course subsidy.
  • Expense claims, in excess of the amount approved, will be returned for review.
  • Within 30 days of the completion of your activity, you must reconcile all expenses paid by P-card, and upload all appropriate receipts, which must identify the GST, if applicable, on each item. Expense reports are accessed via PeopleSoft at myPortal.MacEwan.ca.
  • In the case of out-of-pocket expenses to be covered through personal PD allocations, expenses should be submitted within 60 days of the expense. Effective July 1, 2018, expenses older than one calendar year will not be eligible for reimbursement.
  • The Faculty Development Expense Guidelines listed above (for expenses funded through personal PD allocations) and University policies D4010 and C5090 should be used as guidelines for allowable expenditures.

Current Policies

Expense reimbursement

  • Registration fees: Submit either a paid receipt or the registration fee invoice along with your application.
  • Accommodation: Use either the recommended conference hotel or an economical alternative. Whenever possible, share accommodations to reduce costs.
  • Transportation: If your activity involves travel, you must adhere to the regulations in Policies D1090 Travel Approval and Risk Management (Domestic and International) and D4010 Allowable Expenses and Procurement Cards.
    • You must complete a Travel Authorization form 30 days prior to international travel and 14 days prior to domestic travel.
    • Travel Authorization forms can be are found in the Forms Cabinet in myPortal.MacEwan.ca .
  • Private car: Mileage, up to the economy airfare rate, can be claimed or gas receipts may be submitted. If sharing transportation, only the driver can claim mileage expenses.
  • Meals: You must supply receipts. Per diem rates are provided for under Policy D4010 Allowable Expenses and Procurement Cards.
  • Special events and materials - Submit receipts, for additional events or materials that are an integral part of the activity. The purchase of books, paper supplies, and the like is normally paid from the program budgets.
  • Currency exchange: Exchange is calculated on the date the expense is received in the finance office. Receipts are required for all items purchased.
  • Other expenses: Your Dean may approve reimbursement of other expenses that are related to the activity and supported by receipts.


Supplemental PD Fund

About the Supplemental PD Fund

The Central Faculty Development Committee of MacEwan University administers the Supplemental Professional Development Fund from its programming monies for use by continuing, probationary and full-time limited-term faculty.  The fund is designed to supplement the faculty member's individual faculty development allocation. The supplemental funds awarded are independent of any faculty/school support the faculty member may receive AND are not contingent upon the commitment of 100% of the faculty member's individual annual allocation as previously required. The maximum available allocation is $2000, and most funding allocations are between $500 and $2000.

The fund is spread over two application periods (fall and winter) and awards are made twice annually. The fund has been designed to fund specific types of professional development activities, including conference presentations*, conference attendance, tuition for credit courses and non-credit courses and workshops.

* If your conference presentation is integral to your scholarly activity the appropriate fund to apply to is the Dissemination Grant from the MacEwan University Internal Research Fund Program. For details see the information on this fund at the MacEwan Research Office website (macewan.ca/research). It is worth noting, as well, that the Dissemination Grant fund is much greater than the amount allocated each year to the Supplemental PD fund.

Please Note: The Faculty Development Committee reserves the right to move unused funds (due to insufficient applications for amount of funding available) from one category to another and/or to carry unused amounts forward to the next application period. The committee is not obligated to expend all funds in a category. No more than one-half off the available monies will be allocated to the first application period.  

Eligibility and Criteria

Eligibility

  • All continuing, probationary and full-time limited-term faculty are eligible to apply to the fund.
  • Should a member of the Faculty Development Committee apply, that member shall not take part in the selection process, but will be considered equally with all other applicants.
  • Faculty may apply for any application period, but a maximum of $2000 funding can be received over any two year period.

Criteria

A sub-committee of the Central Faculty Development Committee shall review all applications for funding from the Supplemental Professional Development Fund and assess the merits of each application in accordance with the following criteria:

  • The application meets the eligibility criteria and requirements of the application form including:
    • The activity has been approved by the applicant's chair where applicable and by the applicant's dean;
    • The activity must occur between the prior September 1st and following September 1st of the date of application;
  • The activity does not involve the purchase of books, subscriptions, software or hardware.
  • The merit of the application will be considered in the following rank order: benefit to the university, to the faculty/school, to the program, to the individual.
  • When funds are limited and activities are of equal merit, those who have received recent funding from this fund will be given lower priority.
  • The Faculty Development Committee will strive for equity in awarding the funds among faculties/schools.
 

Application Procedures

Before you apply

  • It is recommended that you discuss your plans in advance with your program/department chair and dean/officer, or at least advise them of your intention to apply for supplemental funding.
  • You may also wish to discuss your application with the Faculty Development Office before applying.

When you apply

  • Please use the following application form and include with your application any related supporting documentation. 
  • All applications must be submitted as a single PDF and emailed directly to cafe@macewan.ca by no later than midnight on the due date.
  • When calculating the costs associated with your activity, contact the Faculty Development Office if you require assistance. Please attempt to be as accurate as possible in cost estimates.

Supplemental PD Fund Competition Application »
 

After you apply

  • The sub-committee will make its recommendations to the Central Faculty Development Committee.  Applicants will be notified in writing of the committee's decision as soon as possible.
  • Unused supplemental monies for an approved activity will revert to the Supplemental Fund for carry forward to the following application period.
 

 



Sessional Faculty PD Fund

About the Sessional PD Fund

The Central Faculty Development Committee has created a Sessional Faculty Professional Development Fund exclusively for sessional faculty use.  The fund is accessed through an application process to the Faculty Development Committee. Approximately $40,000 is available annually to sessional faculty members through this fund. The usual range of funding per activity is $500 to $2,000 and the length of the activity considered is usually no longer than one academic term in length.

Purpose of the Fund

The fund assists in the funding of educational activities undertaken by sessional instructors that will result in an improvement in the qualifications and/or skills of the applicant. The fund is designed to assist the faculty member with fees, travel and other expenses related to the activity.  The fund does not cover hardware, software, books/materials acquisitions or the payment of professional fees.

Eligibility and Criteria

Eligibility

All sessional faculty members with a minimum of 0.5 years of service are eligible to apply to the fund and each application will be assessed according to the criteria and factors indicated below.

Should a member of the Faculty Development Committee apply, that member shall not take part in the selection process, but shall be considered equally with all other applicants.

Criteria

A sub-committee of the Central Faculty Development Committee shall review all applications for funding from the Sessional Faculty Professional Development Fund and assess the merits of each application in accordance with the following criteria:

  • the value to the university of the experience sought by the member;
  • the value of the experience as a developmental activity for the member;
  • the length of his/her service to the university, considered in both calendar years and pro-rated service years;
  • the recommendation of the appropriate program chair and dean or officer.

Factors

  • In addition to the above criteria, the following factors shall be taken into consideration by the Faculty Development Committee:
  • An applicant may apply more than once to this fund in a given academic year BUT the maximum amount of funding awarded to an applicant shall not exceed $2,000 per academic year
  • If the applicant chooses to take a course or program outside Alberta, even though that activity is offered in Alberta, funding may be limited to the amount it costs in Alberta.
  • Partial funding of an activity may be recommended by the committee.
  • When funds are limited and proposals or projects are of equal merit, those who have received recent faculty development funding will be given lower priority.
  • Requests which more properly fall under other sources of funding will not be considered.
  • Contribution to the university made by the faculty member.
  • Completion of previous activities supported by the Fund.

Application Procedures

Before you apply

  • Consider whether it may be appropriate to apply for funding from a source other than Faculty Development. If your activity falls clearly within the area of program or course Development, it should be funded by your program or department. If you are presenting your research at a conference, the appropriate fund to apply to is the Dissemination Grant from the MacEwan University Internal Research Fund Program. For details see the information on this fund at the MacEwan Research Office website (macewan.ca/research). It is worth noting, as well, that the Dissemination Grant fund is much greater than the amount allocated each year to the Supplemental PD fund.
  • You may wish to discuss your application with the Faculty Development Office before applying.

When you apply

  • Please note: all applications must be submitted as a single PDF and emailed directly to facultydevelopment@macewan.ca by no later than midnight on the due date.
  • When calculating the costs associated with your activity, contact the Faculty Development Office if you require assistance. Please attempt to be as accurate as possible in cost estimates.
  • An activity may be funded retroactively; however, the application must be submitted by the next application deadline following the activity.
  • Your application must include the recommendations and signatures of your program/department chair and dean/officer.  It is the responsibility of the faculty member to ensure that the application is completed prior to the application deadline. It is advisable to allow sufficient time for your supervisors to complete their sections of the application form.
  • Late applications will NOT be accepted.

Sessional PD Fund Competition Application »

After you apply

  • The sub-committee will bring its recommendations to the Central Faculty Development Committee. Applicants will be notified of the committee's decision as soon as possible.
  • Please note that Faculty Development funding of an educational activity leading to a credential or degree does not necessarily ensure recognition of that credential or degree for salary placement purposes under the Faculty Collective Agreement.

Other Opportunities

Teaching Innovation Fund

The Faculty Development Committee’s Teaching and Learning Innovation Fund supports faculty who wish to develop and/or implement new tools or practices that aim to improve student learning.

The Faculty Development Committee is particularly keen to support innovative approaches to teaching and learning that are scalable and can used by other faculty members. We also encourage projects that bridge the applicant’s or applicants’ research and teaching or that could lead to further Scholarship of Teaching and Learning research on the effectiveness of these innovations.

Fundable projects could include:

  • the development of new learning objects for use in a current course or subject area such as online lectures or supplementary learning tools.

  • the integration of indigenous content and indigenous ways of knowing into existing courses

  • the development and deployment of innovative practices that promote learning-centred learning

  • the development of collaborative, interdisciplinary, and perhaps even inter-institutional approaches to teaching courses at MacEwan University and partner institutions

  • expanding and leveraging emerging technology-based models – immersive interfaces, online education, to name but a few – that have the potential to improve student learning in a current course or courses at MacEwan University

  • the development and implementation of new ways of assessing learning and creating a “culture of evidence” in the digital age such as the creation of student e-portfolios

Eligibility

All Probationary/Continuing faculty, Sessional Extended faculty, and Sessional faculty contracted to teach courses during the 2018-19 academic year. Faculty may apply individually or as a group or team. Projects must be connected to a specific course or courses and proposals must indicate when applicants will be implementing the innovations in these courses.

Award limit

up to $5,000 per project from a total budget of $20,000.

Project duration

Projects must be completed by August 30, 2019. Following completion, faculty will be asked to showcase and discuss their project at a workshop sponsored by CAFÉ.

Application process

Using the supplied application form, submit a detailed description of your proposed project that outlines the innovation, the course(s) for which it will be used, how you anticipate it will improve student learning in your course, and your plan to complete the innovation in the time allotted. Include a detailed budget.

Teaching and Learning Innovation Fund Competition application »