Sometimes a student has a compelling reason for not being able to write an exam at the scheduled time. In these situations, the student can apply for a deferred exam.
Process
Deferral requestedThe student should advise their instructor of the missed exam and that they are requesting a deferred exam. The student completes a deferred exam request form and forwards it to the department chair or designate. The application is reviewed by the department chair or designate. For Faculty of Arts and Science courses: please direct the completed deferral form to the Exam Services Office in 6-224 or exambooking@macewan.ca |
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Decision madeThe department chair makes a decision about the request. If the request is rejected, the exam is written as originally scheduled. If approved, the department chair notifies Exam Services. |
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New time scheduledExam Services schedules a new time for the exam. The student (via the student's myMacEwan email), instructor and department chair are notified of the new date. |
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Exam completedThe deferred exam is written at the Exam Services Centre. The department chair or designate is asked to pick up the completed exam. A fee is charged to the student's account. |
Responsibilities
The student requesting a deferred exam, the department chair, the course instructor and Exam Services each have a role to play in the exam deferral process.
Students
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Complete Part A of the Deferred Examination Request form
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Take the form to the department chair (or designate) for review (please note: for Faculty of Arts & Science courses, please direct the completed deferral form to the Exam Services Office located in 6-224 or exambooking@macewan.ca)
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Wait to hear from the Exam Services Centre (if the request is approved) or the department chair (if the request is not approved)
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If the request is approved, write the exam at the re-scheduled time
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Pay the deferred exam fee on your student account
Department Chairs (or designates)
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Make a decision about the Deferred Examination Request (See Final Assessment Policy C2005)
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Communicate the decision to the student
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If the student request is approved, forward the exam and the completed Deferred Examination Request form to the Exam Services Centre. Then complete a grade change form and forward it to the Office of the University Registrar after the exam has been written and graded.
Instructors
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Enter a grade of DEF in the student's record if the deferred request is approved
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Pick up the completed exam when notified to do so by Exam Services. You will need to show photo ID when you pick up the exam.
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Mark the deferred exam and share the results with the department chair or designate
Exam Services
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After receiving the Deferred Examination Request form from the department chair, contact the student to book the exam in the Exam Services Centre
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Email the exam booking confirmation to the student, the instructor member and the department chair
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Apply the deferred exam fee to the student account, once the student begins writing the exam
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Notify the appropriate instructor/faculty member when the exam has been completed and is ready for pick up