Information for Employees

The university campus is open for the Fall 2020 term. Our Relaunch Strategy Team has developed guidelines for a safe workplace, learning spaces and new procedures for campus operations.

While most employees continue to work from home, we have incrementally and safely welcome back faculty and staff to prepare a welcoming campus for the students who have returned to campus for face-to-face classes, labs and other activities.

Plans were developed in accordance with the guidelines and orders issued by the Chief Medical Officer (CMO).
 


Preparing to return to campus

The university's Relaunch Team has developed guidelines and tools for use by managers and supervisors in assessing whether members of their teams should return to campus and, if so, how to ensure the return to campus is done safely within the university's guidelines and direction from the province's Chief Medical Officer. These resources are posted on the university staff portal

Each learning and work environment has its own unique set of circumstances which will require site-specific considerations. All decisions will be made through the lens of protecting the health and safety of the university community. 

If you have been identified as an employee who will return to campus as part of the re-entry process, your supervisor will provide you with information on processes and safety guidelines.
 

Return to campus online orientation

All employees should complete the online orientation course which outlines the measures the university has put in place for a safe return to campus and how to protect yourself from COVID-19.

The orientation is currently under revision and the following must be taken into consideration when completing the orientation at this time to ensure the most up to date pandemic procedures are being followed:

Slide “Non-medical (cloth) masks” (time 6:05 in orientation) –As of August 5, 2020, a mask or face covering must be worn at all times by all Members of the University Community in all indoor Public Spaces on University Property. This includes, but is not limited to entrance areas, hallways, corridors, lounge areas, study areas, libraries, cafeterias and restrooms. For more information please refer to the Mask or Face Covering Standard.

online orientation course

COVID-19 self-reporting

An online reporting tool, the COVID-19 reporting form, is in place to assist the university in responding appropriately when a person who has been on campus has experienced COVID-19 like symptoms, has been confirmed as a positive case or is self-isolating as per the Chief Medical Officer’s orders.

University Response to Illness or Exposure

The Office of Health, Safety and Environment will monitor COVID-19 reports daily and follow up with students, staff, and faculty if additional information is required. If two or more students, staff, and faculty present with symptoms and have been linked through a location (classroom, laboratory or residence), HSE will contact Alberta Health Services to report the cases. Alberta Health Services will liaise with the HSE director for further requests of information (attendance records) and next steps to be taken by the university.

Reporting violations

If you have concerns or become aware an individual is not complying with quarantine/self-isolation requirements or other public health orders, please contact Alberta Health Services by

You can also report on-campus concerns to MacEwan Security at 780-497-5554.

Masks and Personal Protective Equipment (PPE)

Masks on campus 

A policy and a standard have been established regarding the use of masks or face coverings at the university.

  • A mask or face covering must be worn at all times in all indoor public spaces on university property.

  • Masks or face coverings must be worn in all non-public spaces on campus where it is not possible to be physically distanced by at least 2 metres.

  • Individuals must provide and use their own masks or face coverings.

  • The mask or face covering must be in good condition and durable enough to allow it to function effectively while the individual is on university property. An individual may require multiple masks each day.

Exceptions:

The standard does not require individuals to wear a mask or face covering:

  • when an employee is within an area designated for the employee by the university and not for public access, or is within or behind a physical barrier,

  • when an individual is actively engaging in an athletic or fitness activity,

  • when an individual is eating or drinking,

  • for specific teaching and learning activities as determined by the university and communicated explicitly to participants in such activities,

  • if an individual has a medical condition which inhibits their ability to wear a mask or face covering,

  • where the individual is unable to remove or replace a mask or face covering without assistance. 

Related Policy and Standard:

Communicable Diseases and Pandemic Policy

Mask or Face Covering Standard

Personal protective equipment (PPE)

A process is in place to guide areas in identifying existing and potential hazards related to COVID-19.

If the use of PPE is deemed necessary, it will be provided to employees. More information about personal protective equipment is available on our Health, Safety and Environment (HSE) site.

For more information

Visit the HSE Respiratory Protection site.

 

Working from home

Employees and supervisors should discuss expectations and guidelines for working from home.

Self-care during COVID-19

The COVID-19 pandemic can have a significant impact on your mental health. This is a very uncertain and disruptive time, and you may be experiencing heightened anxiety or stress. Resources are available if you, or someone you know, needs some extra support.

Employees are encouraged to discuss their concerns with their supervisor, or to reach out for support to MacEwan’s Employee and Family Assistance Program (EFAP), a confidential and voluntary service that is available to benefit-eligible employees and their families. Services can be provided remotely over the phone or using web-based tools. Contact Morneau Shepell at 1-800-387-4765, TTY: 1-877-338-0275 and/or workhealthlife.com.

The Mental Health Help Line of the Government of Alberta (1-877-303-2642) is also available 24/7 to provide advice and referrals to community supports near you.

The following online resources are also available:

Employees who are unwell

If you are unwell, you are not expected to work from home. Focus on getting healthy. If you think you are experiencing COVID-19 symptoms, complete the Alberta Health Services COVID-19 self-assessment. Based on the outcome of the assessment, you may be directed to self-isolate and contact Health Link at 811 for further instructions about testing, if required. Please ensure you keep your manager/supervisor informed of your situation.

Technical Support

Employees who work from home should be aware of the privacy and sensitivity of the information they are accessing because of additional IT security risks that may be introduced when working from home. The recommended option for working at home is to use the university’s secure VPN network, which can be downloaded to a home desktop or laptop or your MacEwan-supplied laptop. Learn more on the Tech Support page in myPortal.

For IT and technical support, contact Tech Support at techsupport@macewan.ca or 780-497-4357.

Cyber security while working from home

It’s more important than ever for all of us to take extra precautions to ensure that our home working environments are secure. With much of Canada's workforce working outside their organizations’ IT security perimeters, the Canadian Centre for Cyber Security recently stated that cyber attackers are more frequently and aggressively looking to exploit teleworking connections.

MacEwan's Information Security office has posted a Cyber Security Checklist on the university portal, which provides guidelines for securing your home network and accounts as well as best practices for protecting computers, data and documents.

myPortal Cyber Security Checklist

Safety

Worker’s Compensation Board (WCB) coverage is applicable for working at home. Employees are expected to report any work-related injury to their manager/supervisor immediately.

Privacy and security

Employees are responsible for maintaining privacy and ensuring the confidentiality and security of information as they would at a MacEwan work site. All MacEwan policies regarding privacy, appropriate access to information, information security and appropriate use of internet and MacEwan technology apply to working from home as they would in a MacEwan worksite.

Expenses for working at home

Income tax expenses - workspace in the home

Some faculty and staff have inquired about the ability to deduct working from home expenses on their 2020 income tax return. Based on the current Canada Revenue Agency (CRA) rules, MacEwan University employees are not eligible for working from home expense deduction. The university will continue to closely monitor updates from the CRA related to working from home expenses due to the COVID19 pandemic. Information about work-from-home expense deductions for the 2019 tax year is available on the CRA website

Eligible work expenses

Employees are encouraged to speak to their supervisor or expense approver about reimbursements of eligible work expenses under the Allowable Expenses Policy. Contact Expense Services (ExpenseandPurchasing@macewan.ca) for assistance with expense claims and general inquiries.

Policies, directives, procedures

Employees who work from home must adhere to all MacEwan policies and procedures.

Contact

Please contact humanresources@macewan.ca with any questions or for more information.
 

University Travel

Travel for university business

After reviewing the global situation and consulting with other institutions, MacEwan has made the decision to extend its ban on international travel for faculty, staff and students until December 31, 2020.

This decision is in the best interests of our for faculty, staff and students and is in line with the Government of Canada’s recommendation to avoid all non-essential travel outside Canada. The international travel ban includes all university-sanctioned international travel including student exchanges and study abroad as well as any travel for research or other scholarly activity such as conferences, meetings, professional development, and collaborations.

Any international travel that may have been previously approved to take place between Sept 1 and Dec 31, 2020 will have the approval rescinded.

Returning from travel

On the advice of Alberta Health Services we are asking that students, faculty and staff returning from any international travel to self-isolate for 14 days after the date of arrival. If symptoms present contact Alberta Health Services Health Link (call 811).

  • If you are returning from any travel, closely monitor your health for at least 14 days.
  • If you have symptoms, avoid contact with others and contact Alberta Health Services Health Link (call 811) https://www.alberta.ca/coronavirus-info-for-albertans.aspx
  • If symptoms persist or get worse, seek medical care. Before visiting your healthcare provider in person, inform them about your symptoms and recent travel.