The Office of Research Services (ORS) launched a new electronic system, ROMEO, to manage all human and animal research ethics submissions.
The general process and requirements for submitting your ethics application will remain the same. However, instead of downloading the application form and emailing the information to the ethics board, you will now use only the online system to complete and submit the ethics application.
If you already have an active ethics protocol, it has been uploaded into the system on your behalf by the ORS. You will be able to sign in to see all your currently active studies, and submit your modifications, renewals or study closures through the system, all in one spot.
MacEwan faculty or staff: use your MacEwan login information to sign in to the ROMEO research portal.
Students or external researchers: first register for an account. Then use this same link to login.
It is the mandate of the REB to approve, reject, propose modifications to, or terminate any proposed or ongoing research involving human participants which is conducted within or by members of Grant MacEwan University.
The REB ensures that all research carried out by investigators meets the highest ethical standards as per the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS 2), and MacEwan University Policy C5052 - Ethical Review of Research with Human Participants.
The main changes to TCPS 2 effective December 2014 are outlined in the TCPS 2 Highlights of Changes document.
The cardinal principle of modern research ethics is respect for human dignity. This principle aspires to protecting the multiple and interdependent interests of the person – from bodily to psychological to cultural integrity. This principle forms the basis of the ethical obligations in research.
The MacEwan University Research Ethics Board (REB) has been established to approve, reject, propose modifications to, or terminate any proposed or ongoing research involving human participants which is conducted within or by members of Grant MacEwan University. The REB ensures that all research carried out by investigators meets the highest ethical standards as per the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS 2), December 2010 and MacEwan University Policy C5052: Ethical Review of Research with Human Participants.
2.1 The REB is a standing committee of MacEwan University’s Academic Governance Council (AGC) and reports to the Associate Vice President, Academic and Research (AVPAR) as delegated by the Provost and Executive Vice President Academic (Provost/EVPA).
2.2 The Committee Chair will report annually on the committee’s activities to the AGC and submit recommendations as required for the AGC’s consideration.
2.3 The committee refers to the AVPAR any breaches of compliance with approved protocols and standard operating procedures (SOPs) or other standards of practice that cannot be corrected by the REB.
3.0 Functions and Responsibilities
3.1 To ensure that all human participant research protocols presented to the REB receive appropriate ethical review.
3.2 To monitor the ethical conduct of research by requiring researchers to report to the REB in a timely fashion:
3.2.1 any significant modifications (i.e., any modification that may lead to an increase in risk or a decrease in benefit) from the approved protocol, as well as any changes to the consent procedures in an approved protocol.
3.2.2 any adverse occurrences associated with their approved protocols.
3.3 To provide continuing review in the form of annual protocol renewals, as well as additional monitoring in specific cases as determined in an initial review.
3.4 To suspend or withdraw approval for any project that no longer complies with the approved research protocol or where the research ceases to be ethically acceptable.
3.5 To facilitate the education of members of the REB by ensuring that they are provided with a basic understanding of the principals involved in research ethics review and continuing education opportunities, as they become available.
3.6 To act as a resource to MacEwan University researchers on issues of ethics.
4.0 Committee Operations
4.1 Review Scope and Standards
4.1.1 The REB Shall:
22.214.171.124 Determine if it is the appropriate body to review the application and whether the application is within its jurisdiction or expertise.
126.96.36.199 Determine that the research is in compliance with MacEwan University Policy C5052: Ethical Review of Research with Human Participants and the TCPS 2.
4.2 Review Process
4.2.1 All protocols will undergo a preliminary review by the REB Chair to determine the appropriate level of review.
4.2.2 All decisions of the REB shall be reached by consensus whenever possible. If one or more members have a serious concern with respect to ethics, the matter is discussed further until resolution and/or the researcher is contacted for additional information. If an REB cannot achieve consensus, however, the decision shall be based on majority vote.
4.2.3 Procedures for reconsiderations and appeals are outlined in MacEwan University Policy C5052: Ethical Review of Research with Human Participants (4.11).
5.1 The REB shall consist of at least seven members, including both men and women, to be elected by the AGC:
5.1.1 At least six full-time University faculty members or academic staff
5.1.2 At least three members with expertise in relevant research disciplines, fields and methodologies covered by the REB
5.1.3 At least one member knowledgeable in ethics to guide the REB in identifying and addressing ethics issues
5.1.4 At least one member knowledgeable in the relevant law
5.1.5 For research involving students as participants, at least one member is a full-time student at the University
5.2 The REB shall consist of at least one member to be appointed by the AGC:
5.2.1 At least one community member who has no affiliation with MacEwan University.
5.3 The following members will be appointed from among current members by the AVPAR, in consultation with the exiting REB Chair:
5.3.1 The REB Chair
6.0 Terms of Appointment
6.1 Members will normally serve two (2) year terms, except for student members who may serve one (1) year terms. Terms may be renewed to a maximum of four (4) consecutive terms or eight (8) consecutive years of service.
6.2 Members wishing to serve on the REB after eight (8) consecutive years of service may reapply after a period of one (1) year after their membership has expired.
6.3 Membership will be staggered to ensure appropriate balance and to maintain continuity.
7.0 Meetings and Attendance
7.1 Frequency of Meetings
7.1.1 The REB shall meet face-to-face approximately monthly between the months of September and June. Dates are established once a year and are made available to the University community.
7.2.1 Quorum for a meeting will consist of not fewer than five (5) members which comprise:
188.8.131.52 Two members that have expertise in relevant research disciplines, fields and methodologies
184.108.40.206 One member knowledgeable in ethics
220.127.116.11 One community representative
18.104.22.168 The REB Chair or Vice-Chair
22.214.171.124 One member knowledgeable in the relevant law (for biomedical research)
126.96.36.199 One student member (for research involving students)
7.2.2 In unexpected circumstances, or if REB members are geographically dispersed, input from members may be allowed by other technological means, such as telephone or video link.
7.3.1 REB members will be required to attend at least seven (7) out of the ten (10) regular monthly meetings.
7.3.2 Members who fail to attend the required number of meetings will be reported to the AVPAR.
Approved by Academic Governance Council
September 18, 2012 (Motion AGC-05-09-18-2012)
Applications can be sent at any time to REB@macewan.ca. Depending on the nature of your project, your application may be subject to either:
- Full REB Review, or
- Delegated REB Review
Delegated REB Review
When the REB Chair has determined that the proposed research is 'minimal risk' (meaning that the probability and magnitude of possible harms implied by participation in the research is no greater than those encountered by participants in those aspects of their everyday life that relate to the research, TCPS 2, Chapter 2: B), he/she will authorize a delegated research ethics review. Once this determination has been made, you will receive an email detailing the time frame for receiving REB feedback on your application. Typically, from the point of receiving this email, feedback on your application should be sent to you within 15 days.
Full REB Review
When the REB Chair has determined that the proposed research is above 'minimal risk' (see definition above), your application will be reviewed at the next scheduled monthly REB meeting. Researchers with applications assigned to full-board review may be invited to attend a portion of the scheduled meeting to discuss the project with the REB and answer any questions they may have. It is our hope that this process will encourage better communication between the REB and researchers and that approval times for full-board applications will decrease. If your application has gone to full board review, you should receive written feedback within one week of the scheduled meeting.
2016-17 REB Meeting Dates
|Meeting Date||Application Deadline|
|September||Tuesday, September 20||Tuesday, September 6|
|October||Tuesday, October 18||Tuesday, October 4|
|November||Tuesday, November 22||Tuesday, November 8|
|December||Tuesday, December 13||Tuesday, November 29|
|January||Friday, January 27||Friday, January 13|
|February||Friday, February 24||Friday, February 10|
|March||Friday, March 24||Friday, March 10|
|April||Friday, April 21||Friday, April 7|
|May||Tuesday, May 30||Tuesday, May 16|
|June||Friday, June 9||Tuesday, May 23|
All research ethics applications, closures and modification requests must be received by 4:30 p.m., May 23, 2017.
All revisions to current applications must be received by June 15, 2017 for review. Revisions to applications received after this date will be reviewed in September.
All research ethics application forms, for both new and active studies, can be submitted by logging in to the ROMEO Research Portal using your MacEwan username and password.
MacEwan faculty or staff
Use your MacEwan login information to sign in to the ROMEO research portal
Students or external researchers
First register for an account. Then use this same link to log in:
See policy Ethical Review of Research with Human Participants (C5052)
See Use of Personal Information for Research Purposes Procedure (D7500-2)