Faculty of Arts and Science Council Bylaws (PDF)
These bylaws are a set of rules governing Arts and Science Faculty Council. Faculty Council is the senior academic governance body of the Faculty, and its purpose is to provide a forum in order to exercise self-governance in academic matters.
2.1 Academic Staff: Employees of MacEwan University whose primary assignment is instruction or similar engagement in academic programming.
2.2 Ex-Officio Member: One who holds membership on Faculty Council by virtue of an office or position held. Ex-Officio members have all the privileges of other members, unless specifically limited in the bylaws.
2.3 Non-Voting Member: One who participates fully in the activities of Faculty Council but who does not have voting privileges.
2.4 Standing Committee: A Committee with formal status, terms of reference, unlimited lifespan, and a fixed cycle of membership change and renewals. Standing Committees are subsidiary to Faculty Council.
2.5 Ad Hoc Committee: A Committee established for a limited period in order to execute a specific task or deal with a specific issue.
2.6 Quorum: Percentage of voting members required to be present to render as valid those decisions made.
3.1 Faculty Council:
3.1.1 Provides a forum for discussion and considers endorsements of relevant academic matters;
3.1.2 Recommends to Academic Governance Council actions on program and curriculum items;
3.1.3 Reviews and responds to program evaluations and similar reports;
3.1.4 Acts on business brought forward from its committees;
3.1.5 Addresses matters of governance referred to it by other University bodies.
4.1 Faculty Council is composed of the following voting members:
4.1.1 The Dean of the Faculty, as Chair;
4.1.2 The Associate Dean, Administration, Faculty of Arts and Science
4.1.3 The Associate Dean, Students, Faculty of Arts and Science
4.1.4 All academic staff holding probationary, continuing, or full-time limited term appointments in the Faculty of Arts and Science;
4.1.5 All other academic staff holding continuing appointments in the Faculty of Arts and Science but serving administrative secondments;
4.1.6 One librarian, on a one-year, renewable term, chosen by the University Library;
4.1.7 One MacEwan Staff Association member from the Faculty of Arts and Science, on a one-year renewable term, chosen by the MacEwan Staff Association;
4.1.8 Up to four students enrolled in any program offered by the Faculty of Arts and Science, on one-year renewable terms, chosen by the Students’ Association of MacEwan University;
4.1.9 A cohort of sessional instructors from the Faculty of Arts and Science, serving one-year renewable terms, chosen by sessional instructors in the Faculty of Arts and Science. Rounded down to the nearest whole number, the size of this cohort will be equivalent in number to 10% of the academic staff identified in 4.1.4.
4.2 Quorum for Faculty Council will be one-third of the academic staff identified in 4.1.4.
4.3 The following ex-officio members will be non-voting and have Faculty Council membership on the basis of their office or position:
4.3.1 The President;
4.3.2 The Provost and Vice-President Academic;
4.3.3 The Deans of all other Faculties, Schools, and the University Library;
4.3.4 The University Registrar;
4.3.5 The Director, Aboriginal Education Centre;
4.3.6 The Director, Finance and Business Operations, Faculty of Arts and Science;
4.3.7 The Director, Programs and Curricular Planning, Faculty of Arts and Science.
4.4 Members in 4.3. may each delegate membership, on an annual basis, or choose to send an alternate to individual meetings. Delegates or alternates must be members of the University community.
5.0 Chair and Vice-Chair
5.1 The Chair of Faculty Council:
5.1.1 Prepares the agenda for Faculty Council meetings, in collaboration with Arts and Science Executive Committee;
5.1.2 Presides over all meetings of the Faculty Council;
5.1.3 Provides Faculty Council, at each meeting, a detailed report of work undertaken from the Dean’s Office;
5.1.4 Represents Faculty Council and acts as liaison with Academic Governance Council and with other Faculties, Schools, and the Library.
5.2 The Chair has voting privileges but, customarily, makes limited use of them.
5.3 The Vice-Chair of Faculty Council will be the Co-Chair of Executive Committee, chosen for a one-year, non-renewable term by voting members of Executive Committee.
5.3.1 The Vice-Chair will bring to Faculty Council material on behalf of Executive Committee;
5.3.2 The Vice-Chair will fulfill the duties of the Chair, at the Chair’s request, and will assist the Chair in the performance of these duties.
5.4 The Faculty Governance Coordinator will serve as Secretary of Faculty Council and its Standing Committees.
6.0 Meetings of the Council
6.1 Meetings will be guided by Robert’s Rules of Order, except where otherwise provided in these bylaws.
6.2 Faculty Council will meet at least five times each academic year, normally three times in Fall Semester and twice in Winter Semester.
6.2.1 Notice of meetings, agendas, and supporting materials will be circulated, normally at least one week in advance, so as to ensure Faculty Council members have an opportunity to prepare for meetings;
6.2.2 Meetings will be called by the Chair, on the advice of Executive Committee. In exceptional circumstances, a special meeting may be called if the Chair considers matters to be of sufficient urgency or if a meeting is requested by one-third of the members in 4.1.4;
6.2.3 Faculty Council members and other members of the University community may bring business to the attention of Faculty Council by writing the co-Chairs of Executive Committee.
6.3 Faculty Council membership numbers will be established on July 1, in anticipation of the academic year beginning September 1.
6.4 A membership roster will be prepared and updated each year. Attendance at Faculty Council meetings will be registered, formally, by a member’s signature. Members of Faculty Council who are unable to attend a meeting should provide regrets to the Secretary of Faculty Council at least twenty-four hours in advance.
6.5 Motions are carried by a simple majority of voting members present and voting. Accordingly, abstentions will be accommodated.
6.5.1 Voting is normally conducted by a show of hands, unless a ballot is requested by any member of Faculty Council;
6.5.2 Amendments to these bylaws require a two-thirds majority of voting members present and voting.
6.6 In the interests of transparency, meetings of Faculty Council will normally be open to all members of the University community.
6.6.1 The Chair may recognize visitors to Faculty Council on any item of business;
6.6.2 When a matter deemed confidential by Faculty Council is to be considered, the part of the meeting concerning the confidential matter will be held in-camera, and any visitors will be required to leave. Material distributed to members for in-camera items will remain confidential. In all instances, discussions at Faculty Council meetings will be conducted in accordance with the Freedom of Information and Protection of Privacy Act.
6.7 Minutes of Faculty Council meetings will be recorded, distributed to members, and approved at the next meeting. Approved minutes will be published to the University website.
7.0 Committees of Council
7.1 The following Standing Committees of Faculty Council are established:
7.1.1 Executive Committee;
7.1.2 Program and Curriculum Committee;
7.1.3 Committee on Teaching, Research, and Professional Development;
7.1.4 Sabbatical Leave Committee.
7.2 Elections to Standing Committees for the next academic year will be held in Winter Semester, using a secret ballot in a process approved, annually, by Executive Committee and outlined in advance to Faculty Council members.
7.3 Eligible members of academic staff will have access to a Faculty-wide nomination process for Standing Committees, unrestricted by any formal or informal process adopted in an Academic Unit.
7.4 Eligible members of academic staff will be appointed by Executive Committee to serve terms vacated by members elected to Standing Committees.
7.5 Terms of Reference of all Standing Committees will be determined by Faculty Council, in accordance with the following principles:
7.5.1 Committees will have equal numbers of elected members from the Humanities, the Social Sciences, and the Natural Sciences;
7.5.2 Members voted to Standing Committees will have two-year terms, and membership from each constituency will be staggered, in order to maintain continuity;
7.5.3 The Dean will appoint a member of academic staff to each Standing Committee for a one-year, non-renewable term. The purpose of these appointments is to encourage professional development, and each appointee is usually drawn from a list of candidates who stood, unsuccessfully, for election to that committee.
7.6 Should a Standing Committee fail to execute its mandate, its responsibilities may be assumed by Executive Committee for the remainder of the Academic Year; should Executive Committee fail to execute its mandate, its responsibilities may be assumed by Faculty Council, acting as Committee of the Whole.
7.7 Standing Committees will, when requested, report their activities to Faculty Council.
7.8 Standing Committees will, in general, follow the same meeting procedures as Faculty Council.
7.9 The Dean may strike ad hoc committees, as needed, and for specific lengths of time, in order to help conduct Faculty business. Terms of Reference for ad hoc committees will be reported to Faculty Council.
8.0 Department Councils
8.1 Each Academic Unit in the Faculty of Arts and Science will create a Department Council that is subsidiary to Faculty Council.
8.2 The Terms of Reference of a Department Council will be determined by that Academic Unit and approved by Faculty Council.
9.0 Review of Council Bylaws
9.1 Faculty Council bylaws will be reviewed, at minimum, every five years or at the request of Executive Committee.
9.2 At least three weeks’ written notice of proposed amendments to the bylaws is required.
9.3 Following approval by Faculty Council, amendments to the Bylaws are subject to the approval of Academic Governance Council.
Approved by Academic Governance Council
May 17, 2016 (motion AGC-15-05-17-2016)
2018-2019 Meeting Schedule
Those attending Arts and Science Faculty Council as members of the public can contact FASGovernance@MacEwan.ca to receive meeting materials.
September 5, 2018
October 23, 2018
December 11, 2018
February 5, 2019, 4:00-5:30 pm – CN Theatre/5-142
April 24, 2019, 1:30-3:00 pm – Kule Theatre/9-323
2017-2018 Approved Minutes
2016-2017 Approved Minutes
2015-2016 Approved Minutes
2014-2015 Approved Minutes
2013-2014 Approved Minutes
2012-2013 Approved Minutes
Terms of Reference
Program and Curriculum Committee
Terms of Reference
Teaching, Research and Faculty Development Committee
Terms of Reference
Sabbatical Leave Committee
Terms of Reference
Faculty Governance Coordinator