School of Business Council Bylaws (PDF)
1.1 These Bylaws have been prepared to provide structure and set out the rules for the proceedings of the School of Business Council (School Council).
2.1 The School of Business Council is the senior academic governance body of the School of Business. The purpose of School Council is primarily to foster discussion, share information, approve recommendations from its committees, and make recommendations related to the School of Business to Academic Governance Council (AGC). The decisions and recommendations of the School Council shall be consistent with the philosophies of a learner-centred education, academic excellence, and a participatory decision-making organizational culture.
2.2 School Council is committed to the approved Mission, Vision and strategic plans of the School of Business, as well as core values of putting students first, academic freedom, advancing and sharing knowledge, excellence, integrity, mutual respect, equity, accountability, transparency, and the public interest.
2.3 In the event of a conflict between these Bylaws and the Bylaws of AGC or the Post-secondary Learning Act, or other statute, then the Bylaws of AGC or the Post-secondary Learning Act or other statute shall prevail.
2.4 In pursuing its purposes and in all of its activities, School Council shall promote diversity in its committees, task forces, teams, and other groups.
3.1 Academic Governance Council (AGC): is the senior academic governance body at MacEwan University. It is responsible for academic standards, integrity, policies and programs, as well as scholarship, research and creative activity at the University.
3.2 Academic Staff: Employees of MacEwan University whose primary assignment is instruction and/or engagement with academic programming (B3000: AGC Bylaws, 3.0). This includes the Dean and Associate Deans.
3.3 Ad Hoc Committee: A committee established for a limited period to deal with a specific task or issue that will have formal status (including Terms of Reference) and that reports and makes recommendations to School Council.
3.4 Bylaws: Sometimes referred to as a constitution, are a set of rules governing the operations of School Council and its committees.
3.5 Department Council: The senior academic governance body of a department of the School of Business.
3.6 Ex-Officio Member: A member who holds membership by virtue of his or her office or position. Ex-officio members are afforded the same rights as other members, unless specifically stated in these Bylaws (such as whether the ex-officio member is voting or non-voting).
3.7 Non-Voting Member: A member who participates fully in the activities of School Council but who does not have the right to vote.
3.8 Ordinary Resolution: A resolution that is required to be passed by a majority of the voting members present at a meeting of School Council.
3.9 Professional Resource Faculty: Counsellors, Librarians, Nursing Laboratory Resource Professionals, and Learning Skills Specialists (Policy B3000: AGC Bylaws, 3.0).
3.10 Quorum: The number or percentage of voting members required to be present to conduct a meeting.
3.11 Special Meeting: A special meeting is convened to consider one or more items of business specified in the call of the meeting and may be called on short notice.
3.12 Special Resolution: A resolution that is required to be passed by two-thirds of the voting members present at a meeting of School Council. Notification of a Special Resolution must be submitted to the Executive Committee at least 21 calendar days, and distributed to members of School Council at least 14 calendar days, in advance of the meeting at which the vote on the Special Resolution will be held.
3.13 Standing Committee: A committee with formal status, unlimited lifespan, and a fixed cycle of membership change and renewal that reports regularly in writing to School Council.
3.14 Support/Supervisory Staff: Employees of MacEwan University who are designated as Support/Supervisory Staff (Policy B3000: AGC Bylaws, 3.0.)
4 Functions of School Council
4.1 The functions and responsibilities of School Council include:
22.214.171.124 Providing a forum for discussion of academic matters.
126.96.36.199 Approving recommendations from its committees regarding academic issues within the School of Business.
188.8.131.52 Making recommendations to AGC and/ or other appropriate bodies in relation to all matters that may have an impact on the School, including, but not limited to, academic integrity and the integrity of research and scholarship in the School of Business.
184.108.40.206 Providing a forum for the School of Business to discuss issues of interest to the School of Business and the community in which it operates.
220.127.116.11 Considering every matter appropriately submitted and providing notice of its recommendation or action on such matters to the person submitting the matter and to any other interested academic body.
18.104.22.168 Communicating School Council activities and decisions to members of the MacEwan University community.
22.214.171.124 Recommending to AGC new certificate, diploma, and degree programs in the School.
126.96.36.199 Recommending to AGC major program changes, providing rationale.
188.8.131.52 Receiving, reviewing, and responding to program evaluations.
184.108.40.206 Recommending to AGC program closures within the School of Business, supported by documentation and in accordance with the terms of the Board of Governors?/Grant MacEwan University Faculty Association Collective Agreement.
220.127.116.11 Recommending to AGC and/ or other appropriate bodies:
18.104.22.168.1 The admission of persons to all programs of study in the School of Business;
The withdrawal, continuation, or reinstatement of persons to all programs of study offered by the School of Business; and
The student code of conduct, including academic discipline, non-academic discipline, and student appeals in the School of Business.
22.214.171.124 Recommending to AGC the granting of all academic credentials originating in the School of Business.
126.96.36.199 Recommending to AGC the rules and regulations respecting academic awards originating in the School of Business.
188.8.131.52 Establishing and approving committees that support academic standards, integrity, policies, and programs, as well as scholarship, research, and creative activity in the School of Business.
184.108.40.206 Approving academic, research, and student services plans for the School of Business.
220.127.116.11 Providing advice to the Dean respecting, but not limited to, the following:
18.104.22.168.1 Financial priorities and plans;
22.214.171.124.2 Technological priorities and plans; and
126.96.36.199.3 Strategic planning initiatives.
188.8.131.52 Submitting names of suggested honorary degree recipients to the appropriate committee or recommendation body.
5 Membership of School Council
5.1 School of Business Council is composed of the following voting members:
5.1.1 Dean of the School of Business.
5.1.2 Associate Dean(s) of the School of Business.
5.1.3 All continuing, probationary, and full-time limited-term academic staff of the School of Business.
5.1.4 Four Sessional Instructors, elected by Sessional Instructors, as determined by School Council.
The Chair of Executive Committee will issue a call for nominations to Sessional Instructors, requesting the submission of completed nomination forms and brief biographical information that will assist voters in making their selection. If more than four nominations are received, then an election by Sessional Instructors would be conducted. Sessional Instructors would serve a two-year term. Sessional Instructors may be re-elected for one additional term. Vacancies would be filled as per Section 5.4 of the Bylaws.
5.1.5 One Librarian or other Professional Resource Faculty, elected as determined by School Council.
After consultation with the Dean of Libraries, Executive Committee will identify a Librarian member whose name will be submitted to School Council for election. The Librarian member would serve a two-year, renewable term. Vacancies would be filled as per Section 5.4 of the Bylaws.
5.1.6 Two Academic Advisors, elected as determined by School Council, to serve for the balance of the academic year for which she or he is elected. The Academic Advisor may serve two continuous terms.
The Chair of Executive Committee will issue a call for nominations to Academic Advisors. If more than two nominations are received then an election by Academic Advisors would be conducted. Vacancies would be filled as per Section 5.4 of the Bylaws.
5.1.7 Up to four students from the School of Business. The Students? Association of MacEwan University (SAMU) will select the student members, who will serve for the balance of the academic year for which each is selected.
In keeping with article 2.4, SAMU is encouraged to select student members who will represent the diversity of the School of Business.
Non-voting ex-officio members:
5.1.8 President, or designate;
5.1.9 Provost and Vice President Academic, or designate;
5.1.10 Dean of Libraries, or designate;
5.1.11 University Registrar, or designate.
5.2 The majority of the membership of School Council shall be continuing, probationary and full-time limited-term academic staff of the School.
5.3 Other non-voting members as may be determined by School Council.
5.4 In the event of a vacancy in any of the elected positions of School Council or its committees, Executive Committee will identify candidates for the position(s) and nominate them for election as determined by School Council.
6 Chair and Vice-Chair
6.1 The Dean or designate will Chair School Council. The Duties of the Chair include:
6.1.1 Ensuring that the agenda is prepared and distributed.
6.1.2 Presiding over all meetings of School Council.
6.1.3 Representing School Council and acting as liaison with AGC and other Faculty and School Councils.
6.2 The Vice-Chair of School Council will be elected from the Continuing Faculty Members of School Council for a two-year term. The Vice-Chair may serve up to two continuous terms.
6.3 The Vice-Chair shall fulfill the duties of the Chair in the Chair?s absence and shall assist the Chair in the performance of her/his duties.
7 Meetings of School of Business Council
7.1 Meeting protocols will be governed by Robert’s Rules of Order, except where otherwise provided for in the Bylaws.
7.2 School Council shall normally meet at least four (4) times per year, normally twice per term in the fall and winter sessions.
7.3 Notice of meetings, agendas and associated materials shall be sent to members at least seven (7) days in advance of meetings unless earlier notice is required (e.g. Special Resolutions).
7.4 All meetings will be called by the Chair.
7.5 In exceptional circumstances, a special meeting may be called by the Chair if: a) the Chair considers a matter to be of sufficient urgency; or b) a meeting is requested in writing by one-third of the voting membership of School Council.
7.6 Quorum for School Council shall be one-third of continuing, probationary, and full-time limited-term instructional faculty entitled to vote as of September 1st of each year. Faculty members who are on leave (e.g. sabbatical) are entitled to attend and vote, but shall not be counted when determining quorum.
7.7 A voting member may participate in a meeting of School Council by means of telephone, videoconference, or other means of communication that permits all persons participating in the meeting to hear each other. A member so participating is considered to be present at the meeting.
7.8 Meetings of School Council shall normally be open to the University. When a matter deemed confidential by School Council is to be considered, the part of the meeting concerning the confidential matter may be held in-camera. Material distributed to members for in-camera portions of meetings shall remain confidential.
7.9 The Chair may recognize non-members on any matter of business.
7.10 Minutes of School Council meetings shall be recorded and distributed to members. Minutes of open meetings shall be available to the University.
8 Committees of School of Business Council
8.1 The following are standing committees of School Council:
8.1.1 Executive Committee
8.1.2 Business Programs and Curriculum Committee
8.1.3 Faculty Development Committee
8.1.4 Sabbatical Leave Committee
8.2 School Council may strike other standing committees and ad hoc committees as needed to conduct its business.
8.3 The Terms of Reference of all committees, including membership, mandate, and meeting procedures shall be determined by School Council.
8.4 Committees of School Council are accountable to School Council and shall report regularly to School Council. All Standing Committees, except Executive Committee, will submit an annual work plan and annual report for approval by School Council.
8.5 Committees of School Council shall in general follow the same meeting procedures as School Council.
8.6 Membership in Committees should be staggered to ensure continuity.
9 Department Councils
9.1 Each department of the School of Business shall have a department council.
9.2 The terms of reference of all Department Councils, including membership, mandate and meeting procedures, shall be determined by each department and approved by School Council.
10 Review of School of Business Council Bylaws
10.1 School Council Bylaws, including composition of School Council, shall be reviewed every five years.
10.2 Notwithstanding 10.1, School Council may initiate a review of the Bylaws at any time by Ordinary Resolution.
10.3 Amendments to these Bylaws require approval by School Council by a Special Resolution.
10.4 Following approval by School Council, amendments to the Bylaws are subject to approval by AGC.
Approved by Academic Governance Council
June 7, 2016 (motion AGC-12-06-07-2016)
2017-2018 Meeting Schedule
All meetings will be held in room 7-284 from 4:00 to 5:30 p.m. unless otherwise noted.
September 25, 2017
November 2, 2017
February 15, 2018
April 18, 2018. TBA
2016-2017 Meeting Schedule
2015-2016 Meeting Schedule
2014-2015 Meeting Schedule
2013-2014 Meeting Schedule
2012-2013 Meeting Schedule
2017-2018 Committee Membership
Executive Committee Terms of Reference
Elsie Elford, Chair
Bob Graves, Vice Chair
William Wei, Guest
Bob Butler, Resource
Business Program and Curriculum Committee Terms of Reference
Stephanie Ibach, Chair
Ken Ristau, IAP Resource
Shelly Brownlee, Resource
Laura Laszl, Resource
Bob Butler, Resource
Faculty Development Committee Terms of Reference
Elsie Elford, Chair
Vicky Nie, Sessional Member
Tyler Kachmar, Resource
Bob Butler, Resource
Laura Laszl, Resource
Ad Hoc EPAS Committee Terms of Reference
Elsie Elford, Chair