School of Continuing Education Council Bylaws (PDF)
1.1 These Bylaws have been prepared to provide structure and set out the rules for the proceedings of the School of Continuing Education Council (“School Council”).
2.1 Academic Staff: Refers to employees of MacEwan University whose primary assignment is instruction and/ or engagement with academic programming (policy B3000: Academic Governance Council (AGC) Bylaws, section 3.1.1).
2.2 Ad Hoc Committee: A committee established for a limited time frame to deal with a specific task or issue that will have formal status (including Terms of Reference) and that reports and makes recommendations to School of Continuing Education Council.
2.3 Bylaws: Sometimes referred to as constitution, is a set of rules governing the operations of the School of Continuing Education Council and its committees.
2.4 Ex-Officio Member: A member who holds membership by virtue of his or her office or position. Ex-officio members are afforded the same rights as other members, unless specifically stated in these Bylaws (such as whether the ex-officio member is voting or non-voting).
2.5 Non-Voting Member: A member who participates fully in the activities of the School Council, but who does not have the right to vote.
2.6 Ordinary Resolution: A resolution that is required to be passed by a majority of the voting members present at a meeting of the School Council.
2.7 Professional Resource Faculty: Counsellors, Librarians, Nursing Laboratory Resource Professional, Writing and Learning Consultants, and Learning Specialists.
2.8 Quorum: The number or percentage of voting members required to be present to conduct a meeting.
2.9 School of Continuing Education Council: The senior academic and administrative governance body of the School of Continuing Education.
2.10 Special Resolution: A resolution that is required to be passed by two-thirds of the voting members present at a meeting of the School Council or through electronic voting. Notification of a Special Resolution must be submitted to the Executive Committee at least 21 calendar days, and distributed to members of School Council at least 14 calendar days, in advance of the meeting at which the vote on the Special Resolution will be held.
2.11 Standing Committee: a committee with formal status, unlimited lifespan, and a fixed cycle of membership change and renewal that reports regularly in writing to the School Council.
2.12 Support/ Supervisory Staff: employees of MacEwan University who are designated as Support/ Supervisory Staff (B3000: AGC Bylaws, 3.1.11).
3.1 The School of Continuing Education Council is the senior academic and administrative governance body of the School of Continuing Education. The purpose of the School Council is primarily to foster discussion, share information, approve recommendations from its committees, and make recommendations related to the School of Continuing Education.
3.2 The decisions and recommendations of the School Council shall be consistent with the philosophies of a learner-centred education, academic excellence, and a participatory decision-making organizational culture.
4.0 Functions/ Responsibilities
4.1 The functions and responsibilities of the School Council include:
4.1.1 Providing a forum for discussion of School of Continuing Education matters.
4.1.2 Approval of new non-credit certificates offered by the School.
4.1.3 Establishing and approving committees that support academic standards, integrity, policies, and programs, as well as innovation in the School of Continuing Education.
4.1.4 Approving strategic plans for the School of Continuing Education.
4.1.5 Recommending the discontinuation of non-credit certificate programs within the School of Continuing Education.
4.1.6 Providing advice to the Dean respecting, but not limited to, the following: (a) financial priorities and plans, (b) technological priorities and plans, and (c) strategic planning initiatives
4.1.7 Providing a forum for the School of Continuing Education to discuss issues of interest to the School and the community in which it operates.
4.1.8 Communicating its activities and decisions to members of the University community
4.1.9 Receiving, reviewing, and responding to certificate program evaluations.
4.1.10 Approving recommendations from its committees regarding academic issues within the School.
5.1 The School of Continuing Education Council is composed of the following voting members:
5.1.1 Dean of the School of Continuing Education
5.1.2 Senior Management Staff
5.1.3 All probationary, continuing, and full-time limited-term academic and support/ supervisory staff in the School of Continuing Education
5.1.4 Two instructors, one from the Conservatory of Music and one from a non-credit certificate program, elected as determined by the School Council
5.1.5 One Librarian or other Professional Resource Faculty, elected as determined by the School Council
5.1.6 Two student members studying in programs offered by the School of Continuing Education and selected by the Students' Association of MacEwan University. Each student member will serve for the balance of the academic year in which each is selected
5.2 Non-voting Ex-officio Members
5.2.2 Provost and Vice President Academic
5.2.3 Dean of Libraries or designate
5.2.4 University Registrar, or designate
5.3 In the event of a vacancy in the any of the elected positions of the School Council or its committees, the Executive Committee will identify candidates for the position and nominate them for election as determined by the School Council.
6.0 Chair and Vice-Chair
6.1 The Dean or designate will Chair the School Council.
6.2 The Duties of the Chair include:
6.2.1 Ensuring that the agenda is prepared and distributed;
6.2.2 Presiding over all meetings of the School Council;
6.2.3 Representing the School Council and acting as liaison with Academic Governance Council and other Faculty/ School Councils.
6.3 The Vice-Chair of the School Council will be elected from the continuing academic staff members of the School Council for a two year term. The Vice-Chair may serve up to two continuous terms.
6.4 The Vice-Chair shall fulfill the duties of the Chair in the Chair’s absence and shall assist the Chair in the performance of his/ her duties.
7.0 Meetings of School of Continuing Education Council
7.1 Meeting protocols will be guided by Robert’s Rules of Order, except where otherwise provided for in the Bylaws.
7.2 The School Council shall meet at least three (3) times per year, normally once per term in the Fall, Winter, and Spring/ Summer sessions.
7.3 Notice of meetings, agendas, and associated materials shall be sent to members at least seven (7) days in advance of meetings unless earlier notice is required (e.g. Special Resolutions).
7.4 Meetings will be called by the Chair. In exceptional circumstances, a special meeting may be called if: a) the Chair considers a matter to be of sufficient urgency; or b) a meeting is requested by one-third of the voting membership of the School Council.
7.5 Quorum for School Council shall be one-third of the number of voting members of the members entitled to vote as of September 1 of each year.
7.6 A voting member may participate in a meeting of the School Council by means of telephone, videoconference, or other means of communication that permits all persons participating in the meeting to hear each other. A member so participating is considered to be present at the meeting.
7.7 Meetings of School Council shall normally be open to the University. When a matter deemed confidential by the School Council is to be considered, the part of the meeting concerning the confidential matter may be held in-camera. Material distributed to members for in-camera portions of meetings shall remain confidential. In all instances, discussions at meetings will be consistent with the Alberta Freedom of Information and Protection of Privacy Act.
7.8 The Chair may recognize non-members on any matter of business.
7.9 Minutes of School Council meetings shall be recorded and distributed to members and filed with the Academic Governance Council Secretariat as information. Minutes of open meetings shall be available to the University.
8.0 Committees of the School of Continuing Education Council
8.1 The following standing committees will be established:
8.1.1 Executive Committee
8.1.2 Program and Curriculum Committee
8.1.3 Professional Development Committee
8.1.4 Standards Approval Committee
8.1.5 Conservatory of Music Committee
8.2 The School Council may strike other standing committees and ad hoc committees as needed to conduct its business.
8.3 The Terms of Reference of all committees, including membership, mandate, and meeting procedures, shall be determined by the School Council.
8.4 Committees of the School Council are accountable to the School Council. Committees shall report regularly to the School Council.
8.5 Committees of the School Council shall in general follow the same meeting procedures as the School Council.
9.0 Review of School of Continuing Education Council Bylaws
9.1 The School Council Bylaws, including composition of the School of Continuing Education Council, shall be reviewed three (3) years following the establishment of the School Council and every five (5) years forthwith.
9.2 Notwithstanding 9.1, the School Council may initiate a review of the Bylaws at any time by Ordinary Resolution.
9.3 Amendments to these Bylaws require a Special Resolution.
9.4 Following approval by the School Council, amendments to the Bylaws are subject to approval by special resolution of Academic Governance Council.
Approved by Academic Governance Council
October 20, 2015 (motion AGC-11-10-20-2015)
2017-2018 Meeting Schedule
All meetings will be held in Stollery Hall (AC 409) from 3:30-5:00 p.m.
October 19, 2017
February 8, 2018
May 10, 2018
2016-2017 Meeting Schedule
2015-2016 Meeting Schedule
2017-2018 Committee Membership
Executive Committee Terms of Reference
Program & Curriculum Committee Terms of Reference
Professional Development Committee Terms of Reference
Conservatory of Music Committee Terms of Reference
PRF (School Council)