1 Policy Statement
1.1 These Bylaws have been prepared to provide structure and set out the rules for the proceedings of the School of Business Council (School Council).
2.1 The School of Business Council is the senior academic governance body of the School of Business. The purpose of School Council is primarily to foster discussion, share information, approve recommendations from its committees, and make recommendations related to the School of Business to Academic Governance Council (AGC). The decisions and recommendations of the School Council shall be consistent with the philosophies of a learner-centred education, academic excellence, and a participatory decision-making organizational culture.
2.2 School Council is committed to the approved Mission, Vision and strategic plans of the School of Business, as well as core values of putting students first, academic freedom, advancing and sharing knowledge, excellence, integrity, inclusion, mutual respect, equity, accountability, transparency, and the public interest.
2.3 In the event of a conflict between these Bylaws and the Bylaws of AGC or the Post- secondary Learning Act, or other statute, then the Bylaws of AGC or the Post-secondary Learning Act or other statute shall prevail.
2.4 In pursuing its purposes and in all of its activities, School Council shall promote inclusion, diversity, and equity in its committees, task forces, teams, and other groups.
3.1 Academic Governance Council (AGC): is the senior academic governance body at MacEwan University. It is responsible for academic standards, integrity, policies and programs, as well as scholarship, research and creative activity at the University.
3.2 Academic Staff: Employees of MacEwan University whose primary assignment is instruction and/or engagement with academic programming (B3000: AGC Bylaws, 3.0). This includes the Dean and Associate Deans. For the duration of the Collective Agreement, includes at least the following: Instructors and Professorial Ranks, Faculty/ School Advisors, Professional Resource Faculty Members (i.e. Librarians, Learning Specialists).
3.3 Ad Hoc Committee: A committee established for a limited period to deal with a specific task or issue that will have formal status (including Terms of Reference) and that reports and makes recommendations to School Council.
3.4 Bylaws: Sometimes referred to as a constitution, are a set of rules governing the operations of School Council and its committees.
3.5 Consent Agenda: means an agenda of routine, informational, non-controversial, and/or non-substantive matters brought before School Council, as part of its regular agenda, for approval through a single motion.
3.6 Department Council: The senior academic governance body of a department of the School of Business.
3.7 Ex-Officio Member: A member who holds membership by virtue of his or her office or position. Ex-officio members are afforded the same rights as other members, unless specifically stated in these Bylaws (such as whether the ex-officio member is voting or non-voting).
3.8 Non-Voting Member: A member who participates fully in the activities of School Council but who does not have the right to vote.
3.9 Ordinary Resolution: A resolution that is required to be passed by a majority of the voting members present at a meeting of School Council.
3.10 Professional Resource Faculty Members: Counsellors, Learning Specialists, Librarians, Nursing Laboratory Resource Professionals, and Writing and Learning Consultants (Collective Agreement, 2017-19).
3.11 Quorum: The number or percentage of voting members required to be present to conduct a meeting.
3.12 Special Meeting: A special meeting is convened to consider one or more items of business specified in the call of the meeting and may be called on short notice.
3.13 Special Resolution: A resolution that is required to be passed by two-thirds of the voting members present at a meeting of School Council. Notification of a Special Resolution must be submitted to the Executive Committee at least 21 calendar days, and distributed to members of School Council at least 14 calendar days, in advance of the meeting at which the vote on the Special Resolution will be held.
3.14 Standing Committee: A committee with formal status, unlimited lifespan, and a fixed cycle of membership change and renewal that reports regularly in writing to School Council.
3.15 Support/Supervisory Staff: Employees of MacEwan University who are designated as Support/Supervisory Staff (Policy B3000: AGC Bylaws, 3.0.)
4 Functions of School Council
4.1 The functions and responsibilities of School Council include:
18.104.22.168 Providing a forum for discussion of academic matters.
22.214.171.124 Approving recommendations from its committees regarding academic issues within the School of Business.
126.96.36.199 Making recommendations to AGC and/ or other appropriate bodies in relation to all matters that may have an impact on the School, including, but not limited to, academic integrity and the integrity of research and scholarship in the School of Business.
188.8.131.52 Providing a forum for the School of Business to discuss issues of interest to the School of Business and the community in which it operates.
184.108.40.206 Considering every matter appropriately submitted and providing notice of its recommendation or action on such matters to the person submitting the matter and to any other interested academic body.
220.127.116.11 Communicating School Council activities and decisions to members of the MacEwan University community.
18.104.22.168 Recommending to AGC new certificate, diploma, and degree programs in the School.
22.214.171.124 Recommending to AGC major program changes, providing rationale.
126.96.36.199 Receiving, reviewing, and responding to program evaluations.
188.8.131.52 Recommending to AGC program closures within the School of Business, supported by documentation and in accordance with the terms of the Board of Governors’/ Grant MacEwan University Faculty Association Collective Agreement.
184.108.40.206 Recommending to AGC and/ or other appropriate bodies:
220.127.116.11.1 The admission of persons to all programs of study in the School of Business;
18.104.22.168.2 The withdrawal, continuation, or reinstatement of persons to all programs of study offered by the School of Business; and
22.214.171.124.3 The student code of conduct, including academic discipline, non- academic discipline, and student appeals in the School of Business.
126.96.36.199 Recommending to AGC the granting of all academic credentials originating in the School of Business.
188.8.131.52 Recommending to AGC the rules and regulations respecting academic awards originating in the School of Business.
184.108.40.206 Establishing and approving committees that support academic standards, integrity, policies, and programs, as well as scholarship, research, and creative activity in the School of Business.
220.127.116.11 Approving academic, research, and student services plans for the School of Business.
18.104.22.168 Providing advice to the Dean respecting, but not limited to, the following:
22.214.171.124.1 Financial priorities and plans;
126.96.36.199.2 Technological priorities and plans; and
188.8.131.52.3 Strategic planning initiatives.
184.108.40.206 Submitting names of suggested honorary degree recipients to the appropriate committee or recommendation body.
5 Membership of School Council
5.1 School of Business Council is composed of the following voting members:
5.1.1 Dean of the School of Business;
5.1.2 Associate Dean(s) of the School of Business;
5.1.3 All Tenured Members, Tenure-Track Members, Full-Time Limited-Term Academic Staff, and Professional Resource Faculty Members, of the School of Business;
5.1.4 Four Sessional Instructors, elected by Sessional Instructors, as determined by School Council.
The Chair of Executive Committee will issue a call for nominations to Sessional Instructors, requesting the submission of completed nomination forms and brief biographical information that will assist voters in making their selection. If more than four nominations are received, then an election by Sessional Instructors would be conducted. Sessional Instructors would serve a two-year term. Sessional Instructors may be re-elected for one additional term. Vacancies would be filled as per Section 5.4 of the Bylaws.
5.1.5 One Librarian or other Professional Faculty member, elected as determined by School Council.
After consultation with the Dean of Libraries, Executive Committee will identify a Librarian member whose name will be submitted to School Council for election.
The Librarian member would serve a two-year, renewable term. Vacancies would be filled as per Section 5.4 of the Bylaws.
5.1.6 Two Academic Advisors, elected as determined by School Council, to serve for the balance of the academic year for which she or he is elected.
The Academic Advisor may serve two continuous terms. The Chair of Executive Committee will issue a call for nominations to Academic Advisors. If more than two nominations are received then an election by Academic Advisors would be conducted. Vacancies would be filled as per Section 5.4 of the Bylaws.
5.1.7 Up to four students from the School of Business. The Students’ Association of MacEwan University (SAMU) will select the student members, who will serve for the balance of the academic year for which each is selected.
In keeping with article 2.4, SAMU is encouraged to select student members who will represent the diversity of the School of Business.
Non-voting ex-officio members:
5.1.8 The President, or designate;
5.1.9 The Provost and Vice-President Academic, or designate;
5.1.10 The Dean of Libraries, or designate;
5.1.11 The University Registrar, or designate;
5.1.12 The Deans of all other Schools and Faculties; and
5.1.13 The Director, Indigenous Initiatives, kihêw waciston Indigenous Centre.
5.1.14 These members will be non-voting and will not count against quorum.
5.1.15 These members may each delegate membership, on an annual basis, or choose to send an alternate to individual meetings. Delegates or alternates must be members of the University community.
5.2 The majority of the membership of School Council shall be Tenured Members, Tenure- Track Members, and Full-Time Limited-Term Academic Staff of the School.
5.3 Other non-voting members as may be determined by School Council.
5.4 In the event of a vacancy in any of the elected positions of School Council or its committees, Executive Committee will identify candidates for the position(s) and nominate them for election as determined by School Council.
6 Chair and Vice-Chair
6.1 The Dean or Acting Dean is Chair of School Council.
6.2 The Duties of the Chair include:
6.2.1 Ensuring that the agenda is prepared and distributed.
6.2.2 Presiding over all meetings of School Council.
6.2.3 Stepping out of the chair at meetings of School Council to participate in discussion, as necessary, and the Council Vice-Chair will, in such cases, chair the meeting.
6.2.4 Serving as an ex officio voting Member on all standing committees of School Council.
6.2.5 Representing School Council and acting as liaison with AGC and other Faculty and School Councils.
6.3 The Vice-Chair of School Council will be elected from the Tenured Instructional Faculty Members of School Council for a two-year term. The Vice-Chair may serve up to two continuous terms.
6.4 Duties of the Vice-Chair include:
6.4.1 Assisting the Chair in the performance of her/his duties.
6.4.2 Fulfilling the duties of the Chair in the Chair’s absence.
7 Meetings of School of Business Council
7.1 Meeting protocols will be guided by Robert’s Rule of Order, except where otherwise provided for in the Bylaws.
7.2 School Council shall normally meet at least four (4) times per year, normally twice per term in the fall and winter sessions.
7.3 Notice of meetings, agendas and associated materials shall be sent to members at least five (5) days in advance of meetings unless earlier notice is required (e.g. Special Resolutions).
7.4 Consent Agenda: To ensure School Council has sufficient time at its meetings to deal with strategic and substantive matters, School Council uses an Agenda/ Consent Agenda format. A consent agenda is a component of a meeting agenda that enables the grouping of action and information items that are routine, standard, non- controversial, and self-explanatory so they can be passed on a single motion. A consent agenda implies there is unanimous consent and that issues do not need any discussion before a vote is taken. Should a Member wish to separate an item for discussion and/ or vote, the Member may make this request prior to the approval of the Agenda/ Consent Agenda. The minutes of the meeting will report matters approved as part of the consent agenda.
7.5 All meetings will be called by the Chair.
7.6 In exceptional circumstances, a special meeting may be called by the Chair if: a) the Chair considers a matter to be of sufficient urgency; or b) a meeting is requested in writing by one-third of the voting membership of School Council.
7.7 Quorum for School Council shall be one-third of Tenured Members, Tenure-Track Members, Full-Time Limited-Term Instructional Faculty Members, and Professional Resource Faculty Members, entitled to vote as of September 1st of each year. Faculty members who are on leave (e.g. Sabbatical) are entitled to attend meetings and vote, but shall not be counted when the quorum number for each year is calculated by Executive Committee.
7.8 A voting member may participate in a meeting of School Council by means of telephone, videoconference, Skype, FaceTime, Video Call, or other means of communication that permits all persons participating in the meeting to hear each other. A member so participating is considered to be present at the meeting.
7.9 Meetings of School Council shall normally be open to the University. When a matter deemed confidential by School Council is to be considered, the part of the meeting concerning the confidential matter may be held in-camera. Material distributed to members for in camera portions of meetings shall remain confidential.
7.10 The Chair may recognize non-members on any matter of business.
7.11 Minutes of School Council meetings shall be recorded and distributed to members. Minutes of open meetings shall be available to the University and posted on the website of Academic Governance Council.
8 Committees of School of Business Council
8.1 The following are Standing Committees of School Council:
8.1.1 Executive Committee;
8.1.2 Business Programs and Curriculum Committee;
8.1.3 Faculty Development Committee
8.2 School Council may strike other Standing Committees and Ad Hoc Committees as needed to conduct its business.
8.3 The Terms of Reference of all committees, including membership, mandate, and meeting procedures shall be determined by School Council.
8.4 Committees of School Council are accountable to School Council and shall report regularly to School Council. All Standing Committees, except Executive Committee, will submit an Annual Report which details its activities over the previous year, for consideration by School Council. The Annual Report will include a brief focus statement that recommends the committee’s work for the upcoming year.
8.5 Committees of School Council shall in general follow the same meeting procedures as School Council.
8.6 Membership in Committees should be staggered to ensure continuity.
9 Department Councils
9.1 Each department of the School of Business shall have a Department Council.
9.2 The terms of reference of all Department Councils, including membership, mandate and meeting procedures, shall be determined by each department and approved by School Council.
10 Review of School of Business Council Bylaws
10.1 School Council Bylaws, including composition of School Council, shall be reviewed every five years.
10.2 Notwithstanding 10.1, School Council may initiate a review of the Bylaws at any time by Ordinary Resolution.
10.3 Amendments to these Bylaws require approval by School Council by a Special Resolution.
10.4 Following approval by School Council, amendments to the Bylaws are subject to approval by AGC.
Approved by Academic Governance Council
June 8, 2018 (motion AGC-08-06-08-2018)
2020-2021 Meeting Schedule
The 20/21 meeting schedule will be posted here when it is available.
2020-21 Approved Minutes
2019-20 Approved Minutes
2018-2019 Approved Minutes
2017-2018 Approved Minutes
2016-2017 Approved Minutes
2015-2016 Approved Minutes
2014-2015 Approved Minutes
2013-2014 Approved Minutes
2012-2013 Approved Minutes
Terms of Reference
In accordance with MacEwan University’s Academic Governance Council bylaw B3000, Policy 1.0, the School of Business Council Executive Committee’s Principles are consistent with:
learner centered education,
academic excellence, and
a participatory decision-making organizational culture.
Recommendation: motions passed by the School of Business Council (“School Council”) or by the Executive Committee on behalf of the School Council, can be made to other governance bodies, or to provide guidance to the Dean regarding an area of the Dean’s discretion. (See 5.3.4)
As an agent of the School Council, the Executive Committee will focus on the functioning (procedures, processes and issues) of the School of Business Council. The Executive Committee’s responsibilities include:
1.1.1. To set the agenda for meetings of the School of Business Council.
1.1.2. To advise the Chair of School Council.
1.1.3. To provide information/education transparently to School of Business Council members in a timely manner to help them become aware of the issues being discussed and voted on.
1.1.4. To consider all major reports to be submitted to the School Council prior to distribution to School Council.
1.2. Decision making:
1.2.1. To make decisions on behalf of the School Council in the event of an emergency or the inability of the School Council to meet in a timely manner.
1.2.2. To make decisions on behalf of the School Council in matters specifically delegated to it by the School Council.
1.2.3. To report any decisions made by the Executive Committee on behalf of the School Council at the next scheduled School Council meeting, for review and confirmation. (see 2.4).
1.2.4. To vote on decisions, members must be present at the meeting (see 5.5).
1.3.1. To consider and report on policy matters relating to School Council.
1.3.2. To review the bylaws and the committee structure of School Council as required and make recommendations for the consideration of School Council.
1.4.1. To recommend to School Council candidates for School Council committees and other MacEwan committees as required of School Council. The Committee will consult widely and ensure that the School of Business community is made aware of all vacancies to be filled.
1.4.2. To recommend School Council representatives to other committees on which the School Council is represented.
1.5. To review these Terms of Reference as required, at least annually.
2.1. The Executive Committee is accountable to the School Council.
2.2. In the circumstances referred to in Sections 1.2 and 1.3, the Executive Committee shall possess all power and authority of the School Council.
2.3. The Executive Committee may not contravene any policy of the School Council or MacEwan University.
2.4. Decisions of the Executive Committee as referred to in Section 1.2 are subject to review and confirmation by the School Council at its next regularly scheduled meeting.
2.5. The Chair will report on membership nominations to the School Council and submit recommendations as required for the School Council’s consideration.
3.1 All Executive Committee members shall be members of the School Council.
3.2 Executive Committee shall have:
3.2.1. One (1) Tenured, Tenure-Track, Professional Resource Faculty, or Full-Time Limited Term Academic Staff Member from each Department, to be selected by the Department Council in consultation with the Department Chair, and
3.2.2 One Department Chair, to be elected by School of Business Council.
3.2.3 Potential committee members will be asked to provide a brief (one- to two-paragraph) biography and a one-paragraph statement on their interest in serving and potential contributions to the Committee.
3.3 The Chair of the School Council shall serve as the Executive Committee Chair.
3.4 The Vice-Chair of the School Council shall serve as the Executive Committee Vice-Chair.
3.5 The Vice-Chair will be elected from the Tenured Instructional Faculty members of School Council.
3.6 The Chair and Vice-Chair of the School Council, and one Associate Dean to be appointed by the Dean, shall be ex officio voting members of the Executive Committee.
3.7 Vacancies will be filled by the same procedure as members are selected in Section 3.2 above.
4. Term of Office
4.1. Vice-chair and members shall serve two-year terms up to two continuous terms, or until their successor is selected, except for those serving by virtue of their positions (i.e. Dean and Associate Deans). Terms will begin on July 1st
4.2 Selected members shall serve staggered terms to balance continuity with new perspectives.
Two members are selected in each year. Initially, two members will serve terms of one year and two members will serve terms of two years. Thereafter, two members as necessary to fill expired terms will be selected in each year, for two-year terms.
5. Operations of Committee
5.1. The Committee shall operate in a manner consistent with the School Council’s Bylaws.
5.2.1. The Committee shall ensure a record of all decisions and discussions of the Committee is maintained in good order.
5.2.2. The Chair of the Executive Committee shall report to each meeting of the School Council.
5.2.3. The Committee minutes are considered to be records of the School Council and shall be maintained by the Office of the Dean.
5.3. Agenda setting:
5.3.1. The Committee shall meet at least once before each regularly scheduled School Council meeting. The School Council shall meet at least 4 times per year, twice per term in the Fall and Winter sessions.
5.3.2. The Committee shall receive, respond to and assign priority to issues which deal with any or all aspects of the School’s mandate. The Committee shall draft the School Council meeting’s agenda on these priorities.
5.3.3. The Committee shall follow up on issues and communicate progress and outcomes of issues.
5.3.4. In the case of Dean’s rejection of a School Council recommendation, the Committee shall seek and communicate the Dean’s rationale.
5.4. The Committee shall develop and implement action plans to address School Council’s recommendations (as referred in Section 1.2.2, 1.3.1, 1.3.2, and 1.4).
5.5. A member may participate in a meeting of the Executive Committee in person or by means of communication that permit all persons participating in the meeting to hear each other. Members so participating are considered to be present at the meeting.
5.6. The quorum shall be four members, including at least three faculty members.
5.7. The Office of the Dean shall provide administrative, resource and research support to the Executive Committee.
6. Agenda Procedure
In each School Council meeting the Committee is responsible to:
6.1. Draft the agenda;
6.2. Submit the minutes from the previous meeting for approval;
6.3. Address issues arising from the minutes;
6.4. Receive reports of committees, advisory committees, and ad hoc committees;
6.5. Receive administration’s reports; and
6.6. Address priority issues and/or emerging issues.
7. Executive Committee Members’ Responsibilities
The members shall strive to:
7.1. Educate themselves on all aspects of the issues being discussed;
7.2. Listen to others’ opinions;
7.3. Understand others’ viewpoints;
7.4. Speak directly
7.5. Attend scheduled meetings; and
7.6. Deliver on any assignments they accept.
Approved by School of Business Council: April 30, 2012
Revisions approved by School of Business Council, September 6, 2016
Revisions approved by School of Business Council, October 3, 2018
Terms of Reference
1.1 The Business Programs and Curriculum Committee (BPCC) is designed to advance the goal of ongoing quality assurance and innovation for courses and programs of MacEwan University School of Business and to provide the opportunity for collaborative involvement of all members of the School of Business in supporting this process.
2.1 The BPCC is a standing committee of the School of Business Council.
2.2 The committee approves School of Business curriculum and reviews programs and makes recommendations to the School of Business Council.
3.1 The BPCC reports to the School of Business Council. The committee will submit an annual focus statement and report for approval by School of Business Council.
4.1 The role of the BPCC is to facilitate and improve the process for program and course development and review. The BPCC reviews academic proposals to ensure they are consistent with the University’s Mission, Mandate and Strategic Plan as well as with the School of Business vision statement and strategic priorities.
4.2 Specifically, the functions of BPCC include the following:
4.2.1 Review and recommend proposed significant changes to existing programs of study for credit programs. Significant revisions include changes that would affect the outcomes of the programs, redefine the general education and/or language requirements, readjust the curriculum due to external requirements, or that have interdisciplinary effects. (See Policy C1010, Program Approvals and Changes.)
Review all draft initiatives including those for credit Certificate, Diploma, Applied Degree, Degree, Post-diploma and Post-Degree Certificates.
4.2.2 Review and recommend all Block Transfer Proposals in the School of Business.
4.2.3 Review and recommend proposed program suspensions or terminations of programs.
4.2.4 Review and approve course changes, as per the following approved motion of School of Business Council:
MOTION: SOBC-04-01-05-2016 “That School of Business Council delegate to Business Programs and Curriculum Committee (BPCC), recommendations of all new courses, course changes, and Master Course Syllabi.” The motion was moved by Raina Rudko and seconded by Randy Jenne. All were in favour, and the motion was carried.
Review and recommend proposed changes to program Admissions and Selections Criteria.
4.2.5 Discuss and make recommendations on other academic matters as deemed appropriate by this committee.
5.1 50% of voting membership.
6.1 Support and coordination for the work of the BPCC is provided through the Dean’s Office.
6.2 Consultation to facilitate and support the planning and development of proposed changes by Curriculum Development Teams, Faculty / School Committees or faculty members is available through Institutional Analysis & Planning (IAP).
7.1 The membership of the BPCC is structured to ensure a comprehensive representation from the School of Business.
7.2 Membership of the BPCC will be determined by the School of Business Council.
7.3 The Committee shall consist of:
7.3.1 TWO (two) Tenured, Tenure-Track, Professional Resource Faculty, or Full-Time Limited Term Academic Staff Members from each Department, to be selected by the Department Council in consultation with the Department Chair.
7.3.2 Potential committee members will be asked to provide a brief one- to two-paragraph biography and a one-paragraph statement on their interest in serving and potential contributions to the Committee.
7.3.3 Members shall serve two-year terms up to two continuous terms, or until their successor is selected, except for those serving by virtue of their positions (i.e. Chair and Associate Deans). Terms will begin on July 1st
7.3.4 Selected members shall serve staggered terms to balance continuity with new perspectives. Two members are selected in each year. Initially, FOUR members will serve terms of one year and FOUR members will serve terms of two years. Thereafter, FOUR members as necessary to fill expired terms will be selected in each year, for two-year terms.
7.3.5 Vacancies will be filled by the same procedure as members are selected in Sections 7.3.1 and 7.3.2 above.
7.3.6 The Committee Chair will be a faculty member.
7.3.7 Ex-Officio Members
220.127.116.11 The Dean or designate
18.104.22.168 Associate Deans
8.1 Academic Coordinator, Dean’s Office.
8.2 Academic Coordinator, Institutional Analysis and Planning.
9.1 All members of the committee may participate in all discussions.
9.2 All ex-Officio and Faculty Members are voting members of the BPCC.
Approved by School of Business Council: April 30, 2012
Revisions approved by School of Business Council, October 17, 2012
Revisions approved by School of Business Council, November 27, 2013
Revisions approved by School of Business Council, October 1, 2015
Revisions approved by School of Business Council, October 3, 2018
Terms of Reference
1.1 The School of Business Faculty Development Committee (“Committee”) fosters faculty development, including the scholarship of teaching and learning.
1.2. The Committee was re-established by the School of Business Council (“School Council”) as a standing committee on April 28, 2016, pursuant to University Policy C5090: Faculty Development (section 5.3):
The dean or director of each Faculty/School or equivalent entity shall be responsible for establishing a Faculty Development Committee to discuss local needs and send recommendations to the University-level Faculty Development Committee. These local committees shall be governed by their respective Terms of Reference as approved by their Faculty/School Council or equivalent body.
As well, section 4.3 states: Sessional faculty are eligible to apply for funds that may be allocated each year for that purpose. Such funds for sessional faculty are available only in the year of their allocation and may not be carried forward.
2.1 The responsibilities of the Committee include:
2.1.1. To recommend and coordinate School of Business faculty development activities.
2.1.2. To ensure procedures are in place for faculty development allocations for Sessional faculty members.
2.1.3. To make recommendations on how decentralized funds are utilized for School of Business development activities and the professional development of Sessional faculty members, subject to the approval of the Dean
3.1. The Committee is a Standing Committee of the School Council and as such is accountable to the School Council. The Committee will submit an annual focus statement and annual report for approval by School Council.
3.2. The Committee shall provide to School Council an annual statistical summary report stating the number of faculty development activities considered and recommendations made.
3.3. The Committee shall review these Terms of Reference as required from time to time.
4.1. The Committee shall consist of:
4.1.1 One (1) Tenured, Tenure-Track, Professional Resource Faculty, or Full-Time Limited Term Academic Staff Member from each Department, to be selected by the Department Council in consultation with the Department Chair.
4.1.2 Potential committee members will be asked to provide a brief one- to two-paragraph biography and a one-paragraph statement on their interest in serving and potential contributions to the Committee.
4.1.3 One Sessional faculty member, who will be elected by sessional faculty in the same manner as is determined by School Council for the election of sessional faculty members to School Council.
4.1.4. The Dean or designate shall be an ex officio member of the Committee and shall be entitled to vote.
4.2. The Dean or designate shall serve as the Committee Chair.
5. Term of Office
5.1. Members shall serve two-year terms, or until their successor is selected, except for those serving by virtue of their positions. Members may be re-selected for one additional term. Terms will begin on July 1st.
5.2. Elected members shall serve staggered terms to balance continuity with new perspectives. Two members are selected in each year. Initially, two members will serve terms of one year and two members will serve terms of two years. Thereafter, two members as necessary to fill expired terms will be selected in each year, for two-year terms.
5.3 Vacancies will be filled by the same procedure as members are selected in Sections 4.1.1 and 4.1.2 above.
6. Committee Operations
6.1. The Committee shall operate in a manner consistent with the School Council’s Bylaws and University Policy C5090.
6.2. The Committee shall meet at least three times per year, normally twice per term in the Fall sessions and once in the Winter session.
6.3. Quorum for the Committee shall be 50% of the members.
6.4 A member may participate in a meeting of the Council by means of telephone, video conference, Skype, or other means of communication that permit all persons participating in the meeting to hear each other. A member so participating is considered to be present at the meeting.
6.5. The Office of the Dean shall provide administrative and resource support to the Committee.
6.6. The Committee shall ensure a record of all decisions and discussions of the Committee is maintained in good order.
6.7. The Committee minutes are considered to be records of the School Council and shall be maintained by the Office of the Dean.
Approved by School of Business Council, September 6, 2016
Revisions approved by School of Business Council, October 3, 2018