School of Continuing Education

Bylaws

School of Continuing Education Council Bylaws

1.0 Rationale

1.1 These Bylaws have been prepared to provide structure and set out the rules for the proceedings of the School of Continuing Education Council (“School Council”).

2.0 Definitions

2.1 Academic Staff: Refers to employees of MacEwan University whose primary assignment is instruction and/ or engagement with academic programming (policy B3000: Academic Governance Council (AGC) Bylaws, section 3.1.1).

2.2 Ad Hoc Committee: A committee established for a limited time frame to deal with a specific task or issue that will have formal status (including Terms of Reference) and that reports and makes recommendations to School of Continuing Education Council.

2.3 Bylaws: Sometimes referred to as constitution, is a set of rules governing the operations of the School of Continuing Education Council and its committees.

2.4 Ex-Officio Member: A member who holds membership by virtue of his or her office or position. Ex-officio members are afforded the same rights as other members, unless specifically stated in these Bylaws (such as whether the ex-officio member is voting or non-voting).

2.5 Non-Voting Member: A member who participates fully in the activities of the School Council, but who does not have the right to vote.

2.6 Ordinary Resolution: A resolution that is required to be passed by a majority of the voting members present at a meeting of the School Council.

2.7 Professional Resource Faculty: Counsellors, Librarians, Nursing Laboratory Resource Professional, Writing and Learning Consultants, and Learning Specialists.

2.8 Quorum: The number or percentage of voting members required to be present to conduct a meeting.

2.9 School of Continuing Education Council: The senior academic and administrative governance body of the School of Continuing Education.

2.10 Special Resolution: A resolution that is required to be passed by two-thirds of the voting members present at a meeting of the School Council or through electronic voting. Notification of a Special Resolution must be submitted to the Executive Committee at least 21 calendar days, and distributed to members of School Council at least 14 calendar days, in advance of the meeting at which the vote on the Special Resolution will be held.

2.11 Standing Committee: a committee with formal status, unlimited lifespan, and a fixed cycle of membership change and renewal that reports regularly in writing to the School Council.

2.12 Support/ Supervisory Staff: employees of MacEwan University who are designated as Support/ Supervisory Staff (B3000: AGC Bylaws, 3.1.11).

3.0 Purpose

3.1 The School of Continuing Education Council is the senior academic and administrative governance body of the School of Continuing Education. The purpose of the School Council is primarily to foster discussion, share information, approve recommendations from its committees, and make recommendations related to the School of Continuing Education.

3.2 The decisions and recommendations of the School Council shall be consistent with the philosophies of a learner-centred education, academic excellence, and a participatory decision-making organizational culture.

4.0 Functions/ Responsibilities

4.1 The functions and responsibilities of the School Council include:
4.1.1 Providing a forum for discussion of School of Continuing Education matters.
4.1.2 Approval of new non-credit certificates offered by the School.
4.1.3 Establishing and approving committees that support academic standards, integrity, policies, and programs, as well as innovation in the School of Continuing Education.
4.1.4 Approving strategic plans for the School of Continuing Education.
4.1.5 Recommending the discontinuation of non-credit certificate programs within the School of Continuing Education.
4.1.6 Providing advice to the Dean respecting, but not limited to, the following: (a) financial priorities and plans, (b) technological priorities and plans, and (c) strategic planning initiatives
4.1.7 Providing a forum for the School of Continuing Education to discuss issues of interest to the School and the community in which it operates.
4.1.8 Communicating its activities and decisions to members of the University community
4.1.9 Receiving, reviewing, and responding to certificate program evaluations.
4.1.10 Approving recommendations from its committees regarding academic issues within the School.

5.0 Membership

5.1 The School of Continuing Education Council is composed of the following voting members:
5.1.1 Dean of the School of Continuing Education
5.1.2 Senior Management Staff
5.1.3 All probationary, continuing, and full-time limited-term academic and support/ supervisory staff in the School of Continuing Education
5.1.4 Two instructors, one from the Conservatory of Music and one from a non-credit certificate program, elected as determined by the School Council
5.1.5 One Librarian or other Professional Resource Faculty, elected as determined by the School Council
5.1.6 Two student members studying in programs offered by the School of Continuing Education and selected by the Students' Association of MacEwan University. Each student member will serve for the balance of the academic year in which each is selected

5.2 Non-voting Ex-officio Members
5.2.1 President
5.2.2 Provost and Vice President Academic
5.2.3 Dean of Libraries or designate
5.2.4 University Registrar, or designate
5.2.5 The Deans of all other Schools and Faculties
5.2.6 The Director, Indigenous Initiatives, kihêw waciston Indigenous Centre.

5.3 In the event of a vacancy in the any of the elected positions of the School Council or its committees, the Executive Committee will identify candidates for the position and nominate them for election as determined by the School Council.

6.0 Chair and Vice-Chair

6.1 The Dean will Chair the School Council.

6.2 The Duties of the Chair include:
6.2.1 Ensuring that the agenda is prepared and distributed;
6.2.2 Presiding over all meetings of the School Council;
6.2.3 Representing the School Council and acting as liaison with Academic Governance Council and other Faculty/ School Councils.

6.3 The Vice-Chair of the School Council will be elected from the continuing academic staff members of the School Council for a two year term. The Vice-Chair may serve up to two continuous terms.

6.4 The Vice-Chair shall fulfill the duties of the Chair in the Chair’s absence and shall assist the Chair in the performance of his/ her duties.

7.0 Meetings of School of Continuing Education Council

7.1 Meeting protocols will be guided by Robert’s Rules of Order, except where otherwise provided for in the Bylaws.

7.2 The School Council shall meet at least three (3) times per year, normally once per term in the Fall, Winter, and Spring/ Summer sessions.

7.3 Notice of meetings, agendas, and associated materials shall be sent to members at least seven (7) days in advance of meetings unless earlier notice is required (e.g. Special Resolutions).

7.4 Meetings will be called by the Chair. In exceptional circumstances, a special meeting may be called if: a) the Chair considers a matter to be of sufficient urgency; or b) a meeting is requested by one-third of the voting membership of the School Council.

7.5 Quorum for School Council shall be one-third of the number of voting members of the members entitled to vote as of September 1 of each year.

7.6 A voting member may participate in a meeting of the School Council by means of telephone, videoconference, or other means of communication that permits all persons participating in the meeting to hear each other. A member so participating is considered to be present at the meeting.

7.7 Meetings of School Council shall normally be open to the University. When a matter deemed confidential by the School Council is to be considered, the part of the meeting concerning the confidential matter may be held in-camera. Material distributed to members for in-camera portions of meetings shall remain confidential. In all instances, discussions at meetings will be consistent with the Alberta Freedom of Information and Protection of Privacy Act.

7.8 The Chair may recognize non-members on any matter of business.

7.9 Minutes of School Council meetings shall be recorded and distributed to members and filed with the Academic Governance Council Secretariat as information. Minutes of open meetings shall be available to the University.

8.0 Committees of the School of Continuing Education Council

8.1 The following standing committees will be established:
8.1.1 Executive Committee
8.1.2 Program and Curriculum Committee
8.1.3 Professional Development Committee
8.1.4 Standards Approval Committee
8.1.5 Conservatory of Music Committee

8.2 The School Council may strike other standing committees and ad hoc committees as needed to conduct its business.

8.3 The Terms of Reference of all committees, including membership, mandate, and meeting procedures, shall be determined by the School Council.

8.4 Committees of the School Council are accountable to the School Council. Committees shall report regularly to the School Council.

8.5 Committees of the School Council shall in general follow the same meeting procedures as the School Council.

9.0 Review of School of Continuing Education Council Bylaws

9.1 The School Council Bylaws, including composition of the School of Continuing Education Council, shall be reviewed three (3) years following the establishment of the School Council and every five (5) years forthwith.

9.2 Notwithstanding 9.1, the School Council may initiate a review of the Bylaws at any time by Ordinary Resolution.

9.3 Amendments to these Bylaws require a Special Resolution.

9.4 Following approval by the School Council, amendments to the Bylaws are subject to approval by special resolution of Academic Governance Council.
 

Approved by School of Continuing Education Council

Housekeeping changes May 10, 2018 (motion SCEC-01-05-08-2018)

Approved by Academic Governance Council

October 20, 2015 (motion AGC-11-10-20-2015)

Meetings

2019-2020 Meeting Schedule

Council Meeting Schedule document (.pdf)

October 21, 2019
February 3, 2020
April 9, 2020
June 15, 2020

2018-2019 Meeting Schedule

October 18, 2018
February 5, 2019
May 2, 2019
June 20, 2019

2017-2018 Approved Minutes

October 19, 2017
February 8, 2018
May 8, 2018

2016-2017 Approved Minutes

October 20, 2016
January 19, 2017
May 4, 2017

2015-2016 Approved Minutes

March 10, 2016
May 24, 2016

Members

2019/20 Members

The membership of the School of Continuing Education council will be listed here when it is finalized.

2018/19 Members

 

Committees

Executive Committee

Membership 2017-18

Andrew Buhr
Colette Freitas
Eaman Mah
Heather McRae
Michael Buhr
Peter Myhre
Richard Pereschitz

Terms of Reference

(Effective March 2, 2016)

Terms of Reference

1. Mandate

The Executive Committee of the School of Continuing Education’s School Council (SCESC) has a coordinating role in managing the academic affairs for SCESC and its committees and may elect to flag for School of Continuing Education (SCE) School Council’s consideration questions or issues of particular interest or concern in the documents directed to SCE School Council’s for approval. In this regard, the SCESC Executive Committee is responsible for:

1.1. setting the agenda for meetings of the SCE School Council’s and to ensure that relevant background material is available to its members prior to meetings.

1.2. making decisions on behalf of the SCE School Council’s in the event of an emergency or the inability of the SCE School Council to meet in a timely manner.

1.3. making decisions on behalf of the SCE School Council in matters specifically delegated to it by AGC.

1.4. reporting any decisions made by the SCESC Executive Committee on behalf of the SCE School Council to AGC at the next scheduled meeting.

1.5. considering all major reports to be submitted to the SCE School Council prior to distribution to the SCE School Council.

1.6. considering and reporting on policy matters relating to the SCE School Council.

1.7. reviewing the committee structure of the SCE School Council as required and making recommendations for the consideration of AGC.

2. Accountability

2.1. The SCESC Executive Committee is accountable to the SCE School Council.

2.2. In the circumstances referred to in Sections 1.2 and 1.3, the SCESC Executive Committee shall possess all power and authority of the SCE School Council.

2.3. The SCESC Executive Committee may not contravene any policy of the SCE School Council.

2.4. Decisions of the SCESC Executive Committee as referred to in Section 1.2 are subject to review and confirmation by the SCE School Council at its next regularly-scheduled meeting.

3. Composition

3.1. All SCESC Executive Committee members shall be members of the SCE School Council.

3.2. The SCESC Executive Committee shall consist of the following:

a) the Chair of the SCE School Council (ex-officio)

b) the Vice-Chair of the SCE School Council (ex-officio)

c) four faculty members from the School

3.3. The Chair of the SCE School Council shall serve as the Executive Committee Chair.

3.4. The Vice-Chair of the SCE School Council shall serve as the Executive Committee Vice-Chair.

4. Term of Office

4.1. Apart from ex-officio, members shall serve for one-year terms.

5. Operations of Committee

5.1. The Academic Governance Council Secretariat is the office of record for the Executive Committee.

5.2. The Academic Governance Council Secretariat shall provide administrative and resource support to the Executive Committee.

5.3. The Committee shall meet at least once before each regularly-scheduled AGC meeting.

5.4. The Vice-Chair will act for the Chair in his/ her absence.

5.5. Executive Committee minutes shall be provided to the Academic Governance Council for information.

5.6. Where the Executive Committee cannot meet to approve a time-sensitive but routine or previously addressed resolution, the Committee Chair may request that a decision be made by use of electronic vote, which must pass by 2/3 majority and must be discussed at the next Committee or AGC meeting as a matter of record.

5.7. The President is the ex-officio senior administrator who provides executive advice and support, as needed.


Approved by Academic Governance Council
March 10, 2009 (motion AGC-03-03-10-2009)
Revised October 13, 2009 (motion AGC-03-10-13-2009)
Updated as result of change of name to Grant MacEwan University: November 17, 2009 (motion AGC09-11-17-2009)
Revised September 24, 2013 (motion AGC-05-09-24-2013)
Revision to student composition to specify Students’ Association of MacEwan University Vice President Academic (ex-officio), effective May 1, 2015 (motion AGC-14-04-28-2015)
Revisions to composition and AGC Review-related changes as recommended in the approved AGC Review Report (2014), effective July 1, 2015 (motion AGC-14-04-28-2015)

Program and Curriculum Committee

Membership 2017-18

Heather McRae
Ewa Wasniewski
Simrit Parmar
Ratka Janjic
Dorte Weber
Birgitta Fishwick
Donna McKenzie
Janice Reeves
Janine Loewan

Terms of Reference

Recommended by Program and Curriculum Committee: May 2, 2016
Approved by School of Continuing Education Council: May 24, 2016

Terms of Reference

1. Background

1.1. The School of Continuing Education Program and Curriculum Committee (SCE PCC) advances the goal of ongoing quality assurance and innovation for programs of MacEwan University School of Continuing Education (SCE) and provides the opportunity for collaborative involvement of all members of the School of Continuing Education in supporting this process.

2. Mandate

The SCE PCC is a standing committee of the School of Continuing Education Council. The committee reviews School of Continuing Education curriculum and programs and makes recommendations to the School of Continuing Education Council.

3. Accountability

3.1. The SCE PCC reports to the School of Continuing Education Council. The committee Chair will submit an annual report for approval by School of Continuing Education Council.

3.2. Minutes of the SCE PCC meeting will be forwarded to the SCE Dean’s office for inclusion in the upcoming School Council meeting package.

4. Role

4.1. The role of the SCE PCC is to facilitate and improve the process for program and course development and review. The SCE PCC reviews program proposals to ensure they are consistent with the University’s Mission, Mandate and Strategic Plan as well as with the School of Continuing Education vision statement and strategic priorities. Specifically, the SCE PCC will undertake the following functions for courses and programs offered by the School of Continuing Education:

4.1.1. Review program proposals to ensure all are consistent with approved processes and policies.

4.1.2. Review and recommend proposals for significant changes to existing programs. Significant revisions include changes that would affect the outcomes of the programs, redefine the general education and/or language requirements, readjust the curriculum due to external requirements, or that have interdisciplinary effects. (See Policy C1010, Program Approvals and Changes.)

4.1.3. Review all program proposals including those for credit Certificates.

4.1.4. Review and recommend all Block Transfer Proposals

4.1.5. Review and recommend proposals for program suspension or closure of a program.

4.1.6. Review and recommend course changes that are part of a certificate.

4.1.7. Review and recommend Academic Program Review and program review follow up action plans.

4.1.8. Review and recommend changes to program Admissions and Selections Criteria.

4.1.9. Review and recommend changes to PLAR and Transfer Credits

4.1.10. To facilitate and to co-ordinate program evaluation reports and program selfstudies.

4.1.11. Discuss and make recommendations on other academic matters as deemed appropriate by this committee. School of Continuing Education Council Program and Curriculum Committee Terms of Reference

5. Quorum

5.1. Quorum is a majority of Committee members, though the Committee will seek to ensure robust participation in its meetings.

6. Support

6.1. Support and coordination for the work of the SCE PCC is provided through the Dean’s Office.

6.2. Consultation to facilitate and support the planning and development of proposals by Curriculum Development Teams, Faculty / School Committees or Program Coordinators and Managers, and faculty members is available through the Director of Educational Development at SCE who will connect with Institutional Analysis and Planning (IAP).

7. Membership

7.1. The membership of the SCE PCC is structured to ensure a comprehensive representation from the School of Continuing Education. Members are appointed for two-year or three-year staggered terms that may be renewed. Members shall serve until a successor is selected. Renewals may also include one-year terms to ensure an appropriate balance of new and continuing members. Membership of the SCE PCC will be determined by the School of Continuing Education Council. Members may be elected for one additional term. The Committee Chair will be the Director of Educational Development at SCE.

7.2. Dean of the School of Continuing Education

7.3. Senior Management

7.3.1. Coordinator of University Preparation, Coordinator of English as an Additional Language (EAL), Director of Professional and Continuing Studies

7.4. Faculty and Academic Administration

7.4.1. At least two Faculty Academic Members

7.5. Continuing Studies

7.5.1. At least two Continuing Studies Members

8. Voting

8.1. All members of the committee may participate in all discussions. A Voting member is entitled to vote on all issues including proposals that originate from an area or department that a member may represent.

8.2. The Director of Educational Development SCE normally exercises this right only in the event that a Committee vote is tied. SCEC PCC Terms of Reference 3

9. Cooperation and Consultation

The committee will seek expert feedback within and outside the School of Continuing Education. The committee will solicit input from others in the School of Continuing Education who may be affected by a recommendation, and a representative from any area submitting a recommendation to the committee may attend the initial meeting when it is discussed. When appropriate, consultation will be sought with other units across the University.

Professional Development Committee

Membership 2017-18

Heather McRae
Ewa Wasniewski
Rod Rash
Birgitta Fishwick
Son Doan
Suzanne Fournier

Terms of Reference

Recommended by Professional Development Committee: April 4, 2017
Approved by School of Continuing Education Council: May 4, 2017
Amendment Approved: October 19, 2017

Terms of Reference

1. Background

1.1. The School of Continuing Education Professional Development Committee (SCE PDC) fosters faculty and staff professional development which includes the scholarship of teaching and learning and providing advice and feedback about faculty and staff development programming at the School of Continuing Edwucation (SCE). This committee provides the opportunity for collaborative involvement of all members of the School of Continuing Education in supporting each other in lifelong learning.

2. Mandate

2.1. The SCE PDC is a standing committee of the School of Continuing Education Council. The committee reviews School of Continuing Education faculty and staff professional development programming and makes recommendations to the School of Continuing Education Council which is in compliance with Policy D2000: Professional Development.

3. Accountability

3.1. The SCE PDC reports to the School of Continuing Education Council. The committee Chair will submit an annual report for approval by School of Continuing Education Council.

3.2. Minutes of the SCE PDC meeting will be forwarded to the SCE Dean’s office for inclusion in the upcoming School Council meeting package.

4. Role

4.1. The role of the SCE PDC is to facilitate and propose School wide professional development opportunities and to provide information about individual PD opportunities. The SCE PDC will facilitate the development of a yearly professional development schedule that is in line with the University’s mission, mandate and strategic plan as well as with the School of Continuing Education’s vision statement and strategic priorities. Specifically, the SCE PDC will undertake the following functions for professional development offering by the School of Continuing Education:

4.1.1. To promote faculty and instructor achievement, innovation and excellence in teaching and learning

4.1.2. To promote staff achievement, innovation and excellence

4.1.3. Draft and propose professional development opportunities

4.1.4. To coordinate the allocation of funds as appropriate

4.1.5. To liaise with the Grant MacEwan University Faculty Association

4.1.6. To liaise with the MacEwan Staff Association

4.1.7. To liaise with the Centre for the Advancement of Faculty Excellence (CAFÉ)

4.1.8. To liaise with Human Resources at MacEwan University

4.1.9. To represent and report to the School of Continuing Education Council on matters related to professional development

4.1.10. Working groups may be created as required to support PD opportunities.

5. Quorum

5.1. Quorum is a majority of Committee members, though the Committee will seek to ensure robust participation in its meetings.

6. Support

6.1. Support and coordination for the work of the SCE PDC is provided through the Dean’s Office.

6.2. Consultation to facilitate and support the planning of proposals by Professional Development Committee is available through the Director of Educational Development at SCE who will connect with the Center for Advancement in Faculty Excellence (CAFÉ), MacEwan Research Council, MSA PD VP and HR Professional Development.

7. Membership

7.1. The membership of the SCE PDC is structured to ensure a comprehensive representation from the School of Continuing Education. Faculty and MSA Members are elected for a two-year term that is staggered and that may be renewed up to two continuous terms. Renewals may also include one-year term to ensure an appropriate balance of new and continuing members. Membership of the SCE PDC will be determined by the School of Continuing Education Council. The Committee Chair will be determined by the committee.

7.2. Dean of the School of Continuing Education or Designate (appointed)

7.3. Director (appointed)

7.4. Faculty Members

7.4.1. At least two Faculty Academic Members

7.5. MSA Members

7.5.1. At least two MacEwan Staff Association Members

7.6. Out of Scope

7.6.1. At least one Out of Scope Member

8. Voting

8.1. All members of the committee may participate in all discussions. A Voting member is entitled to vote on all issues including proposals that originate from an area or department that a member may represent.

8.2. The Chair normally exercises this right only in the event that a Committee vote is tied. The committee will seek expert feedback within and outside the School of Continuing Education. The committee will solicit input from others in the School of Continuing Education who may be affected by a recommendation, and a representative from any area submitting a recommendation to the committee may attend the initial meeting when it is discussed. When appropriate, consultation will be sought with other units across the University.

9. Cooperation and Consultation

9.1. The committee will seek expert feedback within and outside the School of Continuing Education. The committee will solicit input from others in the School of Continuing Education who may be affected by a recommendation, and a representative from any area submitting a recommendation to the committee may attend the initial meeting when it is discussed. When appropriate, consultation will be sought with other units across the University.

Conservatory of Music Committee

Membership 2017-18

Heather McRae
Maureen Ha
Kimberly Denis
Shirley-Wilfong-Pritchard
Cameron Watson
Dan Davis
Elizabeth Raycroft
Frank Ho

Terms of Reference

Recommended by the Conservatory of Music Committee:
Approved by School of Continuing Education Council:

Terms of Reference

1. Background

1.1. The School of Continuing Education Conservatory of Music Committee (CoMC) advances the goal of ongoing quality assurance in the provision of private lessons, concerts, events and other initiatives within MacEwan University School of Continuing Education (SCE) and provides the opportunity for collaborative involvement of all members of the Conservatory of Music in supporting this process.

2. Mandate

2.1. The CoMC is a standing committee of the School of Continuing Education Council. The committee discusses the aims and activities of the Conservatory and makes recommendations to the School of Continuing Education Council.

3. Accountability

3.1. The CoMC reports to the School of Continuing Education Council. The committee Chair will submit an annual report for approval by School of Continuing Education Council.

3.2. Minutes of the meeting will be forwarded to the SCE Dean’s office for inclusion in the upcoming School Council meeting package.

4. Role

4.1. The role of the CoMC is to advise and make recommendations to the Conservatory of Music office and reviews the operation plans proposed by Conservatory of Music staff.

5. Quorum

5.1. Quorum is a majority of Committee members, though the Committee will seek to ensure robust participation in its meetings.

6. Support

6.1. Support and coordination for the work of the committee is provided through the Dean’s Office in consultation with the Conservatory of Music staff.

7. Membership

7.1. The membership of the committee is structured to ensure a comprehensive representation from the Conservatory of Music. Members are appointed for two-year or three-year staggered terms that may be renewed. Members shall serve until a successor is selected. Renewals may also include one-year terms to ensure an appropriate balance of new and continuing members. Membership of the committee will be determined by the School of Continuing Education Council. Members may be elected for one additional term. The Committee Chair will be from the Conservatory of Music.

7.2. Dean of the School of Continuing Education

7.3. Conservatory of Music Senior Program Manager (Chair)

7.4. Faculty from the Conservatory of Music: 4 elected members

7.5. Conservatory of Music Elected Representation at SCE School Council

7.6. School of Continuing Education representative: Marketing Manager (as needed).

8. Voting

8.1. All members of the committee may participate in all discussions. A Voting member is entitled to vote on all issues including proposals that originate from an area or department that a member may represent.

8.2. The Chair normally exercises this right only in the event that a Committee vote is tied.

9. Cooperation and Consultation

The committee will seek expert feedback within and outside the School of Continuing Education. The committee will solicit input from others in the School of Continuing Education who may be affected by a recommendation, and a representative from any area submitting a recommendation to the committee may attend the initial meeting when it is discussed. When appropriate, consultation will be sought with other units across the University.

PRF (School Council)

Membership 2017-18

Martina King

 

Reports 

2017-2018 Annual Report

2016-2017 Annual Report


2015-2016 Annual Report