Admissions and Transfer

Committee on Admissions and Transfer

The Committee on Admissions and Transfer develops and reviews policies and regulations on admissions and transfer. This includes the review and recommendation of admission requirements and averages, as well as research, review, and the development of recommendations regarding issues related to admissions and transfer.

Terms of Reference

Committee on Admissions and Transfer Terms of Reference

1.0    Mandate

The Committee on Admissions and Transfer develops and reviews policies and regulations on admissions and transfer. This includes the review and recommendation of admission requirements and averages, as well as research, review, and the development of recommendations regarding issues related to admissions and transfer.

2.0    Accountability

2.1    The Committee on Admissions and Transfer is a standing committee of Academic Governance Council (AGC), and as such, is accountable to AGC.
2.2    The Committee will submit an Annual Report to AGC for information and submit recommendations to AGC as they arise or as required.

3.0    Composition

3.1    The Committee will consist of the following voting members:
3.1.1    A minimum of nine (9) voting faculty members, normally two (2) from each Faculty/School.
3.1.2    In the event a faculty member cannot be secured from one or more of the Faculties/Schools, the position or positions may be filled by any faculty member.
3.1.3    The faculty members will be elected by AGC.
3.1.4    Three (3) voting student members appointed by the Students' Association of MacEwan University (SAMU).
3.1.5    One (1) voting staff member from the Office of the University Registrar, elected by AGC.
3.1.6    President of the University (ex-officio).
3.1.7    Provost and Vice President Academic (ex-officio).
3.2    The Committee will consist of the following non-voting members:
3.2.1    University Registrar (ex-officio).
3.2.2    A maximum of two (2) staff members who support and contribute to the mandate of the Committee, elected by AGC.

4.0    Terms of Office

4.1    Members are elected to a three-year term, except for student members, who are appointed by SAMU for a one-year term.
4.2    Members may serve multiple terms.

5.0    Committee Operations

5.1    Quorum is set at a simple majority of voting members. Ex officio and School of Continuing Education faculty members do not count toward or against quorum
5.2    The Chair shall be a faculty member elected by the Committee from the faculty members of the Committee and will serve as Chair for a one-year term.
5.3    At the first meeting, or as soon as practical thereafter, the Chair will call for nominations for a Vice-Chair, who will serve for one year, from the faculty members of the Committee.
5.4    In the event there is no Chair of the Committee, the University Registrar will act as Chair, pro tem, only for the purpose of seeing to the election of a Chair from the faculty members of the Committee.
5.5    Should the Chair be unable to attend a meeting, the Vice-Chair will act as Chair.
5.6    The University Registrar is the ex-officio member who provides executive advice and support to the Committee, as needed.
5.6.1    The University Registrar may advise on agenda items and administrative initiatives that require input from the Committee.
5.7    The AGC Secretariat will provide administrative support to the Committee and its meetings and operations, including the distribution, maintenance, and filing of the official agenda and minutes of the Committee.
5.8    The Committee may establish subcommittees and ad hoc committees as required to do its business.
5.9    The Committee may invite any other person(s) to attend meetings as a resource.
5.10    The Committee shall maintain an attendance roster.
5.10.1    Members are required to attend or provide notice as to absence. Proxy members are not permitted.
5.10.2    Members unable or unwilling to continue to serve on the Committee should resign from the Committee.
5.10.3    In the event a member, except an ex-officio or School of Continuing Education member, is absent from three or more meetings, the Chair may request that AGC (or SAMU, as the case may be) rescind the appointment of that member to the Committee.

Approved by Academic Governance Council
Amendments: October 15, 2008
Updated as a result of change of name to Grant MacEwan University: November 17, 2009 (motion AGC-09-11-17-2009)
Amendments to composition and AGC Review-related changes as recommended in the approved AGC Review Report (2014) and also change of name from Admissions and Selections Committee to Committee on Admissions and Transfer, effective July 1, 2015: March 17, 2015 (motion AGC-09-03-17-2015)
Amendment to composition to clarify staff membership, effective July 1, 2015: June 5, 2015 (motion AGC-16-06-05-2015)
Amendment to add establishment of subcommittees and ad hoc committees, effective May 18, 2016: May 17, 2016 (motion AGC-05-05-17-2016)
Amendments to composition, regarding supernumerary, and quorum, effective July 1, 2017: January 24, 2017 (motion AGC-13-01-24-2017)
Amendment to remove Work Plans, effective September 1, 2017: April 18, 2017 (motioni AGC-09-04-18-2017)

Meetings

Meetings 2019-20

Meeting Date Time Last Call for Agenda Items
Material Submission Deadline
September 30, 2019 (tentative) 3-4:30 p.m. September 9 September 16
October 21, 2019 3-4:30 p.m September 30 October 7
December 9, 2019 3-4:30 p.m November 18 November 25
January 20, 2020 3-4:30 p.m December 20 January 6
March 9, 2020 3-4:30 p.m February 18 February 24
April 27 2020 3-4:30 p.m. April 6 April 14

Members

Admissions and Transfer Committee 2019-20 Members

Membership Department, Faculty/School
Ex-officio
John McGrath, Acting President  
Craig Monk, Provost (Chair)  
David McLaughlin, Registrar (or designate)  
Heather McRae, Dean SCE
Sean Waddingham  
Current GFC Members
Calin Anton A&S
Etayankara Muralidharan Business
Kim Harcombe A&S
Kathy Miller Nursing
Non-GFC Members
Jenny McGrath H&CS
Raj Narnaware Nurs
Bill Richards FFAC
Noufou Ouedgraogo Business
Other: Invited resource/advisory participants (non-members; non-voting)