Academic Planning and Quality Assurance

Mandate

The Academic Planning and Quality Assurance Committee (Committee) is established by the General Faculties Council (GFC) under its general authority for academic matters under the Post-Secondary Learning Act. The Committee provides academic oversight from a cross-program/institutional perspective. The Committee provides recommendations on academic planning and priorities to the GFC, and provides approval, or recommendations on quality assurance activities related to academic programs offered by the university.

Terms of Reference

Academic Planning and Quality Assurance Committee Terms of Reference

Mandate

The Academic Planning and Quality Assurance Committee (Committee) is established by the General Faculties Council (GFC) under its general authority for academic matters under the Post-Secondary Learning Act. The Committee provides academic oversight from a cross-program/institutional perspective. The Committee provides recommendations on academic planning and priorities to the GFC, and provides approval, or recommendations on quality assurance activities related to academic programs offered by the university.
 

Responsibilities

Delegated Authorities

The Committee shall have the following powers delegated by the General Faculties Council:

  • Recommend to the GFC the Academic Plan, including consideration of:

    • Alignment with the institutional budget; and,

    • Policies and procedures related to academic planning

  • Recommend to the GFC other institutional plans, frameworks, and strategies related to teaching, learning, students, research or other elements central to the academic mission

  • Recommend to the GFC physical infrastructure needs as they relate to academic priorities and plans

  • Recommend to the GFC the establishment, dissolution, or merger of faculties, schools, departments, and academic chairs; and establishment, dissolution, suspension, or merger of programs of study in the university including ministry approved and non-ministry approved credentials

  • Develop and recommend to the GFC principles for the creation of new credentials or similar framework-level advice

  • Recommend to the GFC formal academic affiliate agreements with other academic institutions 

     

Responsibilities with Respect to Quality Assurance

With respect to quality assurance for academic programs, the Committee shall:

  • Support the rigorous application of MacEwan’s quality assurance process for its degree programs and ensure that self-study findings are addressed with an appropriate response, including a responsibility to:

    • Provide recommendations in response to degree program self-study reports received from academic units;

    • Approve action plans based on completed self-study reviews received from academic units; and,

    • Receive progress reports on the implementation of action plans two (2) and four (4) years after approval of the action plan

  • Develop, implement, and maintain a quality assurance processes for non-degree programs and non-ministry approved credentials and ensure that self-study findings are addressed with an appropriate response

  • Recommend to the GFC new or revised policies, procedures, and guidelines for academic quality assurance reflective of best practices laid out the Campus Alberta Quality Council Handbook and related guidance; and, at least once every seven years, conduct an overall review of the academic quality assurance process, that includes assessment by external experts, and oversee the implementation of any relevant recommendations

  • Conduct the institutional self-study for comprehensive evaluations, and provide the resulting self-study and action plan to the GFC for approval

Other

  • Provide insight, advice and recommendations on other topics related to its mandate 

Creation of Subsidiary Bodies and Sub-Delegation

The Committee may:

  • Strike sub-committees, ad hoc committees, or working groups to support its functions, and approve terms of reference for such bodies

Workplan

The Committee will maintain a workplan, to be updated annually and shared with the GFC for feedback

Reporting

  • The Committee will regularly report to the GFC on its activities and decisions.
  • These Terms of Reference and related delegated authorities will be reviewed by the Committee at least every three years. 

Membership:

Voting

Ex-Officio

  • President

  • Provost and VP, Academic, or delegate, who shall serve as administrative co-chair,

  • Registrar and AVP, Planning and Analysis, or delegate

  • Vice-President, Finance and Administration and Chief Financial Officer or delegate

Elected

  • Four (4) academic staff members of the GFC, one of whom shall be elected by the Committee as faculty co-chair of the Committee


Appointed:

  • Two (2) Deans, appointed by the Dean’s Council

  • One (1) student member of the GFC, appointed by the Students’ Association of MacEwan University

  • Three (3) additional academic staff members at large who shall be nominated by the Committee and appointed by the Executive Committee of the GFC

Non-Voting

  • Chief Information Officer, or delegate

  • Administrative officer responsible for academic planning

  • Administrative officer responsible for academic program review

  • University Secretary

  • Recording Secretary

  • The Committee may invite additional resource members or special consulting members who do not vote


Last Updated/Approved

August 24, 2020 by Motion of GFC Executive Committee

Meetings

The meeting schedule will be posted here when it is finalized.

Membership

Academic Planning and Quality Assurance Members 2020-21

Member Role/Position Term End
Annette Trimbee President (ex-officio) ongoing
Craig Monk Provost, co-chair (ex-officio) ongoing
David McLaughlin AVP, Planning and Analysis (ex-officio) ongoing
Sharilee Fossum Vice-President, Finance and Administration and CFO (ex-officio) ongoing
Melike Schalomon Dean (appointed) 08/31/21
Alycia Stewart Student (appointed) 04/30/21
Chandelle Rimmer GFC member (elected faculty) 08/31/22
Travis Hatt GFC member (elected faculty) 08/31/21
Greg Springate GFC member (elected faculty) 08/31/22
Ion Bica GFC member (elected faculty) 08/31/22
Colleen Maykut Faculty at large (appointed faculty) 08/31/22
Erin Gray Faculty at large (appointed faculty) 08/31/22
Peter Myhre Faculty at large (appointed faculty) 08/31/22
Shelagh Hohm Chief Information Officer (non-voting) ongoing
Kenneth Ristau Administrative Officer (non-voting) ongoing
Gwen Bauer University Secretary (non-voting) ongoing