Ethics

Ethical research promotes knowledge, truth and accountability. It fosters honest collaboration and puts moral and social values, such as human rights, social responsibility, animal welfare and compliance at the centre of our work as an institution of higher learning.

Research that involves human participants must be approved by the Research Ethics Board, and research that involves animal subjects must be approved by the Animal Research Ethics Board. Proposals can be submitted anytime, but work on projects cannot begin until after an ethics proposal has been approved.

Research Ethics Board

Animal Research Ethics Board

ROMEO

 

Research Ethics Board (REB)

Guided by the cardinal principle of modern research ethics—respect for human dignity—the REB approves, rejects, proposes modifications to and terminates proposed or ongoing MacEwan research that involves human participants.

This flowchart can help you decide if you need to complete an REB application for your research initiative. 

Do I need a review?

 

If your project requires REB approval, take these steps to ensure the success of your application. 

Review relevant policies and procedures before you begin your REB application

Before submitting a proposal to the REB, you should be familiar with MacEwan policies and procedures pertinent to the proper selection and involvement of research participants.

Consult application guidelines and templates

Follow standard operating procedures

The REB has developed a series of standard operating procedures (SOPs), based on those released in March 2016 by the Canadian Association of Research Ethics Boards (CAREB) and Network of Networks (N2).

These procedures are designed to assist you in creating and managing your ethics application and to increase the transparency of the ethics review process.

Number Title
101.00 Authority and Purpose
102.00 Research Requiring REB Review
105B.00 Conflicts of Interest – Researcher
301.00 Submission Requirements and Admin Review
401.00 Determination of Ethics Review Procedure
402.00 Initial Review – Criteria for REB Approval
403.00 REB Review Decisions
404.00 Delegated Review
405.00 Course-based Review
406.00 Ongoing REB Review Activities
407.00 Continuing Review
408.00 Research Completion
409.00 Suspension or Termination of REB Approval
410.00 Reconsiderations and Appeals
502.00 Indigenous Research
701.00 Informed Consent Requirements
702.00 Recruitment
801.00 Researcher Qualifications and Responsibilities
901.00 Non-Compliance

 

Additional SOPs related to board administration are available on request.

List of Standard Operating Procedures

Contact Us

Select an REB meeting date to determine your submission deadline

Delegated review

If the REB determines that your study is of minimal risk to participants, it is subject to a delegated review by select members of the board. The full board does not need to convene for this review, and you will learn the outcome within ten business days of the date you submitted your application.

Full review

If your study is found to present higher than minimal risk to participants, it is reviewed by the entire board at a convened meeting. The Ethics Officer lets you know if your study requires a full board review and invites you to attend the review meeting to discuss your project if you’d like. You can expect to hear from the board with its decision within five business days of the meeting.

Meeting dates

The REB meets to review proposals on the following dates. Applications can be submitted at any time on ROMEO, but to be eligible for review at a meeting, they must be received by that meeting date's application deadline.

Meeting date Submission deadline
September 16, 2021 September 8, 2021
October 21, 2021 October 13, 2021
November 18, 2021 November 10, 2021
December 16, 2021 December 8, 2021
January 19, 2022 January 10, 2022
February 16, 2022 February 7, 2022
March 16, 2022 March 7, 2022
April 20, 2022 April 11, 2022
May 18, 2022 May 9, 2022
June 15, 2022 June 6, 2022

 

The REB will continue to review ethics applications over the summer holidays; however, meetings are called on an ad-hoc basis should an application require full board review.

Submit your application using ROMEO

Apply for REB approval using the online system ROMEO. 

MacEwan University faculty

If you are a MacEwan faculty member, log in to the research portal using your MacEwan ID and password.

Log in

 

MacEwan University students and external researchers

If you are a student or external researcher, you need to register for a ROMEO account before logging in.

Register/Login

 

Read the Research Ethics Board's Terms of Reference


Computer Training Icon

Tri-Council Policy Statement tutorial

All researchers who submit an REB application must complete the federal government’s TCPS-2 tutorial before REB approval can be granted.

 

Animal Research Ethics Board (AREB)

The AREB approves animal-use protocols, reviews proposals for projects that involve live animals and oversees the post-approval monitoring of animal-use protocols. Application reviews are guided by the policies and guidelines established by the Canadian Council on Animal Care.

Canadian Council on Animal Care website

Three Rs microsite

 

If your research requires AREB approval, take these steps to ensure the success of your application. 

 

Seek merit review for your project involving animals

The Canadian Council on Animal Care (CCAC) and the Animal Research Ethics Board (AREB) require that all research, teaching and training involving animals must undergo the following two distinct and separate reviews and approvals prior to the use of animals:

  1. Peer review for scientific (research) or pedagogical (teaching or training) merit

  2. Ethics review by the AREB

Projects funded by major external granting agencies are considered to have undergone successful peer review during the granting process. Contact research@macewan.ca to determine if you require this step.

FAQ Scientific Merit and Ethical Review of Animal-based Research

SOP 101: Scientific merit review process

Submission for scientific merit review form

FAQ Pedagogical Merit of Live Animal-based Teaching and Training

SOP 102: Pedagogical merit review process

Submission for pedagogical merit review form

Review relevant policies and resources before you begin your AREB application

Before submitting an AREB application, you should be familiar with MacEwan University policies and documents related to the ethical treatment of live animals. The following documents are provided to assist you in developing a successful AREB application.

Follow standard operating procedures

The AREB acts in accordance with guidelines, policies and associated documents established by the Canadian Council of Animal Care (CCAC). The CCAC assesses MacEwan’s animal care and use program every three years. The most recent assessment was conducted in March 2017.

The following standard operating procedures promote the highest standards of practice in research, teaching and testing involving animals.

Number Title
100 Submission of Applications for Ethical Review
103 Ethical Review of Applications
105 Animal Use Protocol (AUP) Modifications and Renewals
106 Post-Approval Monitoring (PAM): General
107 Post-Approval Monitoring (PAM): Site Visits
108 Post-Approval Monitoring (PAM): Protocol Audits
109 Post-Approval Monitoring (PAM): Non-Compliance and Response
110 Withdrawal or Suspension of AREB Approval
RS 111 Appeals of AREB Decisions
112 Development and Submission of Project Specific SOPs
113 Animal-Based Research Collaboration

 

Additional SOPs related to board administration are available on request.

Contact Us

Select an AREB meeting date to determine your submission deadline

The AREB meets on the following dates to review applications. Applications can be submitted at any time using the online submission system, ROMEO. However, to be eligible for review at a meeting, applications must be received by the deadline indicated. You can expect to hear from the board with its decision within five business days of the meeting.

Meeting date Submission deadline
September 8, 2021 August 25, 2021
October 13, 2021 September 29, 2021
November 10, 2021 October 27, 2021
December 8, 2021 November 24, 2021
January 10, 2022 December 17, 2021
February 7, 2022 January 24, 2022
March 7, 2022 February 22, 2022
April 4, 2022 March 21, 2022
May 2, 2022 April 19, 2022
June 6, 2022 May 24, 2022

Submit your application using ROMEO

Apply for AREB approval using the online system ROMEO.

MacEwan University faculty

If you are a MacEwan faculty member, log in to the research portal using your MacEwan ID and password.

Log in

 

MacEwan University students and external researchers

If you are a student or external researcher, you need to register for a ROMEO account before logging in.

Register/Login


 

Read the Animal Research Ethics Board's Terms of Reference

Reporting Animal Welfare and Compliance Concerns


ROMEO

MacEwan University's online ethics application system, ROMEO, supports you throughout your project, from submitting and modifying your application to renewing and closing your study. Applications can be submitted anytime.

Proposals that were reviewed and approved prior to the implementation of the ROMEO system in August 2017 have been uploaded for you. These projects are managed within this new system.

The following guides explain the application process and help you manage your project after it has been approved:

MacEwan University faculty and staff

If you are a MacEwan faculty or staff member, and it is your first time submitting an application, please register for ROMEO by completing the registration form. Once your registration has been processed, you can log in to the Research Portal using your MacEwan ID and password.

 

Log in

 

 

Registration

 

MacEwan University students and external researchers

If you are a student or external researcher, you need to register for a ROMEO account before logging in.

 

Register/Login