Post-award Management

As the recipient of a grant or other award, whether internal or external, you are responsible for following two sets of guidelines and policies: the granting agency’s and MacEwan University’s. The Office of Research Services can support you in navigating these requirements.

Financial procedures

If your award application is successful, the Office of Research Services can help you manage the financial and administrative aspects of your awards, including responsibilities in PeopleSoft, which is where your project account is set up and project expenses are recorded.

These documents are intended to help with financial aspects of your award:

Orientation for award recipients

Checking a project's remaining budget

Creating an expense report out of pocket

Declaration form: Compensation to research assistants

Send your questions about processing project-related expenses to


Student research assistants

A student's educational experience is enhanced by involvement in research. Students learn more about an area of interest, gain hands-on experience and develop an understanding of ethical research. When you hire, pay or manage students, you need to be familiar with pertinent processes, procedures and guidelines:

Information on Hiring a Research Assistant (PDF)

Hiring a Research Assistant Form (PDF)

Student Intellectual Property Agreement (PDF)

Research Assistant Timesheet Guide (PDF)


Tri-Council awards and grants

If you are the recipient of a Social Sciences and Humanities Research Council (SSHRC), Natural Sciences and Engineering Research Council (NSERC), or Canadian Institutes of Health Research (CIHR) award, there are separate criteria you must follow.

Tri-Council Eligible and Ineligible Research Expenditures (PDF)

Expense Reimbursement Authorization Form (PDF)

Research Travel Form (PDF)

Open Access Policy


Reporting (internal awards)

Follow these guidelines to ensure you meet reporting requirements for internal grants.

Internal Grants Reporting Guidelines (PDF)