Financial procedures
If your award application is successful, the Office of Research Services can help you manage the financial and administrative aspects of your awards, including responsibilities in PeopleSoft, which is where your project account is set up and project expenses are recorded.
These documents are intended to help with financial aspects of your award:
Orientation for award recipients
Checking a project's remaining budget
Checking a project's payroll charges
Creating an expense report out of pocket
Declaration form: Compensation to research participants
Delegation of Signing Authority
Send your questions about processing project-related expenses to research@macewan.ca.
Student research assistants
A student's educational experience is enhanced by involvement in research. Students learn more about an area of interest, gain hands-on experience and develop an understanding of ethical research. When you hire, pay or manage students, you need to be familiar with pertinent processes, procedures and guidelines:
Information on Hiring a Research Assistant (PDF)
Hiring a Research Assistant Form (PDF)
Student Intellectual Property Agreement (PDF)
Research Assistant Timesheet Guide (PDF)
Tri-Agency awards and grants
If you are the recipient of a Social Sciences and Humanities Research Council (SSHRC), Natural Sciences and Engineering Research Council (NSERC), or Canadian Institutes of Health Research (CIHR) award, there are separate criteria you must follow.
Renewal of the Tri-Agency Financial Administration (PDF)
Delegation of Signing Authority (PDF)
DECLARATION OF RECEIPT FOR RESEARCH PARTICIPANTS (PDF)
Expense Claim Assistance Procedure (pdf)
Expense Claim Assistance - Research Materials (xlsx)
Expense Claim Assistance - Research Travel (xlsx)
Expense Reimbursement Authorization Form (PDF)
Tri-Agency Open Access Policy on Publications
Reporting (internal awards)
All internal grants require a final report completed within 30 days of the project’s completion. The form for this can be accessed below. The open-access guidelines only apply to peer-reviewed works arising from internal grant funding.
Internal Grants Final Report Form
Open Access Archiving Guidelines for Internally Funded Research
