Post-award Management

As the recipient of a grant or other award, whether internal or external, you are responsible for following two sets of guidelines and policies: the granting agency’s and MacEwan University’s. The Office of Research Services can support you in navigating these requirements.

Grant amendment form 

Internal grant amendment request form


Financial procedures

If your award application is successful, the Office of Research Services can help you manage the financial and administrative aspects of your awards, including responsibilities in PeopleSoft, which is where your project account is set up and project expenses are recorded.

These documents are intended to help with financial aspects of your award:

Orientation for award recipients

Checking a project's remaining budget

Checking a project's payroll charges

Creating an expense report out of pocket

Declaration form: Compensation to research participants

Delegation of Signing Authority

Send your questions about processing project-related expenses to


Student research assistants

A student's educational experience is enhanced by involvement in research. Students learn more about an area of interest, gain hands-on experience and develop an understanding of ethical research. When you hire, pay or manage students, you need to be familiar with pertinent processes, procedures and guidelines:

Information on Hiring a Research Assistant (PDF)

Hiring a Research Assistant Form (PDF)

Research Assistant Timesheet Guide (PDF)


Tri-Agency awards and grants

If you are the recipient of a Social Sciences and Humanities Research Council (SSHRC), Natural Sciences and Engineering Research Council (NSERC), or Canadian Institutes of Health Research (CIHR) award, there are separate criteria you must follow.

Renewal of the Tri-Agency Financial Administration (PDF)

Delegation of Signing Authority (PDF)


Expense Claim Assistance Procedure (pdf)

Expense Claim Assistance - Research Materials (xlsx)

Expense Claim Assistance - Research Travel (xlsx)

Expense Reimbursement Authorization Form (PDF)

Research Travel Form (PDF)

Tri-Agency Open Access Policy on Publications


Reporting (internal awards)

All internal grants require a final report completed within 30 days of the project’s completion. The form for this can be accessed below. The open-access guidelines only apply to peer-reviewed works arising from internal grant funding.

Internal Grants Final Report Form

Open Access Archiving Guidelines for Internally Funded Research