Current Policies

As required under Policy B3000, Academic Governance Council (AGC) has 29 Academic Staff members including two from Professional Resource Faculty. The remaining 27 Academic Staff are apportioned in the same proportion as the number of full-time Academic Staff per Faculty/ School.

This Procedure does not include Professional Resource Faculty in AGC Academic Staff membership reapportionment calculations as the Professional Resource Faculty membership remains constant at two members irrespective of proportionality.

This Procedure does not indicate or dictate eligibility for Academic Staff to participate in AGC elections or by-elections.

Academic Governance Council Bylaws

Deans may, in consultation with department chairs and program chairs, establish such Academic Advisory Councils as are required to provide feedback about academic programs, advice about evolving needs and trends in disciplines of study and fields of employment, and to offer strategic advice and support regarding teaching learning, research and service, and related academic issues.

This policy applies to all Faculties, Schools, departments, programs, and the University Library.

Academic Advisory Councils can: a) Provide valuable links between professions and Grant MacEwan University about career paths and career networks. b) Encourage programs to reflect the changing roles and needs of society. c) Provide advice with respect to how programs meet social, economic, health and cultural needs. d) Advise about educational policy matters and issues concerning undergraduate and career education. e) Advance program development including both faculty and student research. f) Support the efforts of the dean in raising the profile of the University. g) Assist in other areas such as strategic planning and scholarship development.

The Academic Calendar is the official record of academic programs and courses, by academic year. The Academic Calendar contains information about programs of study, MacEwan policies and regulations that affect students, admission requirements, academic schedules, and other information that is important for student success.

The scope of this policy is to describe and define the content of the Academic Calendar which is published annually.

The purpose of the Academic Calendar is to inform students and those who advise them. Therefore, the information contained within it needs to be accurate, timely, informative, readable, and presented in a consistent style and format.

The Academic Governance Council of Grant MacEwan University was established by the Board of Governors effective January 20, 2009, under the authority of the Post-secondary Learning Act (S.A. 2003, Chapter P-19.5), section 47.1 (Alternative Academic Council), as set out in A.R. 219/2006. The Academic Governance Council is responsible for academic standards, integrity, policies, and programs, as well as scholarship, research, and creative activity at Grant MacEwan University. The Academic Governance Council provides a forum for scholarly discussion of ideas and concepts leading to decisions about academic activities, including scholarship, research, and creative activity at Grant MacEwan University; these decisions are consistent with the philosophies of a learner-centred education, academic excellence, and a participatory decision-making organizational culture. Subject to the authority of the Board of Governors, the Academic Governance Council is the academic approval body of Grant MacEwan University.

These Bylaws have been prepared to provide guidance and structure to the proceedings of the Academic Governance Council in fulfilling its obligations and duties in accordance with the Post-secondary Learning Act.

AGC Faculty Reapportionment Procedure

The Academic Schedule documents important dates and deadlines to support educational planning and instruction. The approved Academic Schedule is published in the Grant MacEwan University Calendar.

The Academic Schedule applies to all programs and courses at MacEwan University.

Academic Schedule guides scheduling processes and decisions to support teaching and learning. The Academic Schedule is designed to provide accurate information about important dates and deadlines for students to support their educational planning and success. The Academic Schedule is built so that there are sufficient instructional and final assessment days to support high quality instruction and educational standards. The Academic Schedule and academic policies shall align and complement each other.

Academic Senior Administrator positions are Out of Scope and subject to the terms and conditions outlined in the Employment Policy for Out of Scope Employees. The Academic Senior Administrator Policy outlines supplemental terms and conditions that reflect the unique nature of Academic Senior Administrator positions.

The purpose of this policy is to act as a reference for Academic Senior Administrators.

This policy applies to Academic Senior Administrators, which includes the president, the provost and vice-president, academic, the vice-provost, deans, and associate deans. Other senior administrative positions may be included in the scope of this policy with the approval of the president. This determination must be made prior to the beginning of the administrative appointment.

Students enrolled in Grant MacEwan University programs are required to maintain satisfactory academic performance. Unsatisfactory academic performance is addressed by requiring students to withdraw or placing them on probation. MacEwan University recognizes academic achievement of students by awarding Graduation with Distinction, Dean's List and First Class Standing notations.

The academic performance of all students registered in Ministry approved programs, is subject to review each term.

MacEwan University supports students' academic success. Students should be aware if their academic standing reaches a point such that they are unlikely to be able to continue in a program or to graduate. This policy establishes a consistent minimum standard for acceptable overall academic performance.

This procedure sets out the process for individuals to access a record or correct personal information that is in the custody or under the control of MacEwan University (the "University").

This procedure applies to members of the University community and other individuals who wish to access a record or correct personal information that is in the custody or under the control of the University.

Privacy Policy
Use of Personal Information for Research Purposes Procedure
Legal Hold Procedure
Records Destruction Procedure

Grant MacEwan University shall monitor and collect outstanding account receivables in a timely manner in order to mitigate risk, maximize cash flow, and reduce recovery costs. MacEwan shall adhere to generally accepted accounting principles in recording, valuing and writing off of accounts receivable.

To establish consistency for the extension of credit to external customers to the University, minimize the cost of collecting accounts receivable and maximize the University's cashflow.

Accounts receivable encompasses all transactions that deal with monies owed to Grant MacEwan University. This policy addresses student and trade accounts receivable of MacEwan. Receivables produced through contracts and/or grants are excluded from this policy.

MacEwan generates revenues from students and ancillary business operations.

This procedure sets out the processes through which Works may be added to the Collection.

Fine Art Collection Policy
Deaccession of Artwork Procedure
Art Placement Procedure

Senior Administrator Appointments Policy

Adjunct faculty contribute to the intellectual life and prestige of Grant MacEwan University and provide profile to academic programs and fields of study consistent with MacEwan University's strategic plans and mission.

Adjunct faculty contribute to MacEwan University by participating in collaborative research and scholarship, by enhancing the University's profile in the larger community, and/or by contributing to the learning environment. Adjunct faculty are bound by all applicable MacEwan University policies during the period of their association with the University.