Current Policies

MacEwan University policies are divided into three categories: Academic, Administrative and Governance, and then by more specific policy areas within each category. Policies can be searched by keyword, category or area.

If you are seeking archived policies, please contact us at policyadvisorygroup@macewan.ca

Employee Code of Conduct

MacEwan University policies are guided by the Code of Conduct.

Employee code of conduct 2019


Further information about the implementation of the code of conduct effective July 1, 2019, and an FAQ section can be found on the Human Resources Information for Employees page in myPortal.

myportal information for employees page

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32 Results

Academic Governance Council Bylaws

Policy Statement

Grant MacEwan University is a public post-secondary institution established under the Post-secondary Learning Act (“Act”) of the Province of Alberta. The University is governed by a bicameral system. The two bodies are the Board of Governors (“Board”) and Academic Governance Council (“AGC”). The Board exercises diligent stewardship, guiding the University according to its mandate, in the best interests of the institution and in the public interest, while respecting collegial governance. The AGC of Grant MacEwan University was established by the Board effective January 20, 2009, under the authority of the Act (S.A. 2003, Chapter P-19.5), section 47.1 (Alternative Academic Council), as set out in A.R. 219/2006 (“Regulation”). AGC, subject to the authority of the Board, is responsible for the academic affairs of the University, including decisions concerning academic priorities, policies, and programs. In fulfilling this role, AGC shall promote the University’s teaching, research, scholarship, and performance, consistent with the University’s mandate.

Purpose

The Bylaws of AGC (“Bylaws”) are written in accordance with the Act, as amended. In the event of any conflict between the provisions of these Bylaws and the provisions of the Act, the provisions of the Act shall govern. The Bylaws provide guidance and structure to the proceedings of AGC in fulfilling its obligations and duties under the Act. These Bylaws shall take precedence over any policies, procedures, standards, protocols, or terms of reference adopted by AGC.

Associated Policy/Procedures

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Academic Standing

Policy Statement

Students enrolled in Grant MacEwan University programs are required to maintain satisfactory academic performance. Unsatisfactory academic performance is addressed by requiring students to withdraw or placing them on probation. MacEwan University recognizes academic achievement of students by awarding Graduation with Distinction, Dean's List and First Class Standing notations.

Applicability

The academic performance of all students registered in Ministry approved programs, is subject to review each term.

Rationale

MacEwan University supports students' academic success. Students should be aware if their academic standing reaches a point such that they are unlikely to be able to continue in a program or to graduate. This policy establishes a consistent minimum standard for acceptable overall academic performance.

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Admissions

Policy Statement

MacEwan University (the “University”) admits applicants to Ministry-approved Programs on the basis of requirements designed to enable student success and approved by Academic Governance Council.

Purpose

Admission requirements are designed so that applicants who are admitted have the necessary preparation to enable them to succeed in their programs of study. By setting transparent admission requirements and applying those requirements in a fair and equitable manner, the University supports the continued success and achievement of the best qualified applicants.

Applicability

This policy applies to all applicants applying to the University for admission into a Ministry-approved Program.

Rationale

Admission criteria are designed so that students who are admitted have the necessary preparation to enable them to succeed in their programs of study.

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Animal Research Ethics

Policy Statement

MacEwan University regards the use of animals in research, teaching and testing as valuable for continued progress in science and education. The University accepts the use of experimental and teaching or display animals as a privilege, one that comes with important ethical responsibilities.

Purpose

This policy provides a framework of accountability to ensure that good science is done; ensure that every animal is treated humanely and not subjected to unnecessary pain or distress; work within the accepted standards for animal care and use.

Applicability

Activities: This policy applies to University course work and course related activities; Faculty, staff, student and affiliated third party research; All additional activities pertaining to the care, use or study of animals including breeding, housing, display, competition and/or sample collection.

Jurisdiction: This policy applies to the care and use of animals in all facilities owned and/or operated by the University; The care and use of animals owned, managed, or used by the University while located on non-University premises in Canada, or in other jurisdictions as required under terms of funding; the use of animals anywhere in the world as part of research and teaching conducted by the University or members of the University.

Personnel: This policy applies to all University faculty, staff, students, and visitors using or proposing to use animals for research, testing or teaching.

Consultation: The opinion of the AREB shall be sought whenever there is doubt about the applicability of this Policy to a particular activity involving animals.

Rationale

The University is committed to the ethical and humane use of animals in research teaching and testing. The University is committed to ensuring that Canadian Council on Animal Care (CCAC) guidelines, standards and policies a re met, including 'The Three Rs' of humane animal experimentation. Additionally, to remain in compliance with CCAC guidelines, all Canadian institutions using animals for research, teaching and testing must establish an animal care committee and have in place an experimental animal care and use program that meets or exceeds the CCAC standards.

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Assessment and Payment of Tuition and Student Fees

Policy Statement

The University will publish, assess, and collect approved tuition and student fees.

Applicability

The policy governs the assessment of tuition and student fees, payment, financial holds/restrictions, and withdrawal for non-payment and re-instatement, if applicable. This policy does not govern special and material fees (see Special and Material Fees).

Rationale

As a publicly funded post-secondary institution, the University collects tuition and student fees to offset the costs of education. In accordance with the Post-Secondary Learning Act (Alberta), the Board of a public post-secondary institution shall set the tuition fees to be paid by each student of the public post-secondary institution.

Associated Policy/Procedures

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Auditors of Courses

Policy Statement

Students who desire to attend courses regularly but do not wish to take examinations or receive credit may register as auditor s under certain conditions. Instructor and chair permission and audit fees are required. Audited courses will not be credited towards the requirements for any Grant MacEwan University credential.

Applicability

This policy applies to credit courses only. Auditing is not be permitted in certain courses due to the nature of instructional or delivery method (e.g. workplace learning, labs).

Rationale

This policy recognizes that some learners may wish to enroll in credit courses for personal interest. Under certain circumstances this privilege may be granted by the University. The University expects auditors to attend classes regularly. The degree of student participation in a course will be determined by the instructor. The auditing of courses serves as an important means to prepare students for further education, and promote continuing education.

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Classification of Registered Students

Policy Statement

MacEwan University shall classify full-time and part-time students according to a set of definitions for administrative and reporting purposes.

Purpose

A set of common definitions and terminology is required in order to conduct administrative duties and accurately report internally and externally on student registration activity.

Applicability

This policy governs individuals who are registered in the University's scheduled courses.

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Co-operative Education

Policy Statement

Grant MacEwan University supports the development and implementation of Co-operative Education as an educational model based on measured market demand and identified program needs and requirements. Co-operative Education programs shall be designated and approved as either mandatory or optional program components. Co-op students will be governed by the policies and regulations of MacEwan University as well as the policies, regulations, and requirements of employers.

Rationale

Co-operative Education programs have the following outcome objectives: Students will develop and refine employability skills; Students will gain understanding of career opportunities in their field; Students will learn about the realities of the workplace. This policy aligns with national standards as established by the Canadian Association for Co-operative Education (CAFCE).

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Course Outline Elements Procedure

Purpose

To communicate the required elements of a course outline.

Applicability

This procedure applies to the creation of all course outlines.

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Course Outlines

Policy Statement

Grant MacEwan University will ensure consistency and transparency related to the requirements for all credit courses, and all non-credit courses that use a grading scheme, by providing all registered students with a course outline.

Applicability

This policy pertains to all credit courses and non-credit courses that use a grading scheme.

Rationale

A course outline constitutes the expectations between a faculty member and a student as to the content and performance requirements of the course. Course outlines are used by other institutions in determining transfer agreements and transfer credit assessments.

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Disrupted Final Assessment Procedures

Purpose

This document is meant to provide guidelines specific to disruptions of final assessments due to emergency situations, technical failures, or unforeseen circumstances.

Associated Policy/Procedures

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Ethical Review of Research with Human Participants

Policy Statement

All research that involves human participants requires review and approval by the Research Ethics Board (REB) in accordance with the Tri-Council Policy Statement (TCPS 2): Ethical Conduct for Research Involving Humans, December 2010, before the research is started.

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