Steps to Graduate


Apply to Graduate

When to apply to graduate

Students who are on track to have all program and institutional requirements completed by one of the document deadlines below (October 1 or May 1) are eligible to apply for graduation.

Review the dates below to determine when you should apply:

Convocation Application open Application deadline Document deadline
Fall (November) June 1 September 15 October 1
Spring (June) October 15 April 15 May 1


To be eligible to graduate and attend Convocation, you must apply and submit all required documents before the document deadline. The document deadline refers to the final date that all program and institutional requirements must be completed and received in the Office of the University Registrar.

You must complete the application to graduate process by the applicable deadlines listed above. Late applications will not be accommodated. Students who miss the deadline will need to wait until the next application cycle to apply for the next Convocation.

Apply to graduate even if you don't plan to attend the Convocation ceremony. You will only receive your parchment if you complete the application to graduate process.


How to apply

Most students can apply to graduate through myStudentSystem. See the exceptions below.

  1. Launch myStudentSystem from
  2. Click My Academics
  3. Select Apply for graduation from the drop down
  4. Click on the name of your program
  5. Select your expected graduation term from the drop down
  6. Click Continue (twice)
  7. Confirm the information is correct and click Submit Application.

Exceptions to online application

If you are graduating from one of the following programs, you must apply by email:

  • Accounting Technology (certificate)
  • Arts and Cultural Management (certificate)
  • Business Management (certificate)
  • Child and Youth Care (diploma)
  • Human Resources Management (certificate)
  • Music (diploma)

Email from your MyMacEwan account with the following information:

  1. The convocation TERM (Spring/Fall) and YEAR in the subject header
  2. Your student ID number
  3. Your full name
  4. The credential for which you are applying


First email notification

You will receive an email acknowledgement, to your MyMacEwan account, that you have applied to graduate within two weeks of your submission. If you have not received confirmation two weeks after your application, email from your MyMacEwan account.

Second email notification

Approximately three weeks prior to the convocation date, all students will be advised of their final graduation status and the next steps required.


RSVP and rent your gown

The online RSVP is now closed for 2018 Fall Convocation. Late requests to attend cannot be accommodated.

Invite your family and friends

Your friends and family do not need tickets to attend. Graduates are encouraged to limit their invites to four guests. Guests should arrive early as seating is first come first served until the venue capacity is reached.

Make accessibility arrangements

If you or one of your guests requires an accommodation or service (e.g., wheelchair access, interpreter, unable to shake hands with the stage party, etc.), send an email to with “ACCESS REQUEST” in the subject line.


Attend the ceremony

Arrive at the Winspear early

Convocation day

Plan to arrive early enough to find parking and pick up your gown. You will need your photo ID.

We recommend the following:

If you are attending ceremony: Pickup begins: Be at marshalling area by:
#1 (morning) 8 a.m. 8:45 a.m.
#2 (afternoon) 1 p.m. 1:45 p.m.


At the Winspear

Once you arrive at the Winspear Centre: 

Step 1: Name card and gown pickup

Gowns will be available an hour and half prior to your ceremony start time. Please arrive early as you will be required to pick up your name card and gown in the lobby of the Winspear Centre. All name cards will be organized in alphabetical order by last name. Students will be asked to head to the marshalling area located in the studio near the back of the Winspear to line up, in alphabetical order by last name, with your program.

Please hold on to your name card as this will be used to announce your name as you cross the stage.

Step 2: Marshalling location and seating

Find your program's marshalling location in the Winspear Studio (down the hallway past the coat check). Directions will be posted. To ensure we stay on time with the ceremony, proceed to your marshalling location as soon as possible after you have picked up your gown.

You will assemble alphabetically with your program and proceed into the auditorium. You will be seated with your class. Ushers will seat other guests on a general admission basis; seat saving is not permitted.

PLEASE NOTE: You are not able to carry anything across the stage with you, so please leave purses, bags and coats either at home or with your guests in the audience.

Step 3: Return your gown after the ceremony

Gowns are returned immediately after your ceremony at the Winspear Centre in the studio.


Photographs may be taken during the ceremony, but we ask that photographers ensure that aisles and stairways are kept clear.  Opportunities for photos will be available before and after the ceremony in the foyer of the Winspear Centre.

GradImages will take pictures of each graduate after they cross the stage.  Graduates will receive an email with an opportunity to purchase the proofs (if you have not opted out in this option).


Parking and traffic around the Winspear Centre are currently affected by significant road closures and construction. The Winspear continues to be readily accessible by LRT service (Churchill Station is closest).

Graduates and guests are advised to allow extra time to commute to the Winspear. Visit for more information.