Steps to Graduate

Graduation is the awarding of a credential after successful completion of all program requirements.


Apply to graduate

When to apply to graduate

Students who are on track to have all program and institutional requirements completed by one of the document deadlines below (October 1 or May 1) are eligible to apply for graduation.

Review the dates below to determine when you should apply:

Convocation Application open Application deadline Document deadline
Fall (November) June 1 September 15 October 1
Spring (June) October 15 April 15 May 1


To be eligible to graduate, you must apply and submit all required documents before the document deadline. The document deadline refers to the final date that all program and institutional requirements must be completed and received in the Office of the University Registrar.

You must complete the application to graduate process by the applicable deadlines listed above. Late applications will not be accommodated. Students who miss the deadline will need to wait until the next application cycle to apply for the next Convocation.


How to apply

Most students can apply to graduate through myStudentSystem. See the exceptions below.

  1. Launch myStudentSystem from

  2. Go to the Academics Records tile

  3. Select Apply for graduation from the menu

  4. Click on the name of your program

  5. Select your expected graduation term from the drop down

  6. Click Continue (twice)

  7. Confirm the information is correct and click Submit Application.

Exceptions to online application

If you are graduating from one of the following programs, you must apply by email:

  • Accounting Technology (certificate)

  • Arts and Cultural Management (certificate)

  • Business Management (certificate)

  • Child and Youth Care (diploma)

  • Graphic Design (diploma)

  • Human Resources Management (certificate)

  • Music (diploma)

Email from your MyMacEwan account with the following information:

  1. The convocation TERM (Spring/Fall) and YEAR in the subject header

  2. Your student ID number

  3. Your full name

  4. The credential for which you are applying


First email notification

You will receive an email acknowledgement, to your MyMacEwan account, that you have applied to graduate within two weeks of your submission. If you have not received confirmation two weeks after your application, email from your MyMacEwan account.

Second email notification

For Spring 2021, all students will be advised of their final graduation status by the end of May. Students are responsible for checking their MacEwan student email regularly.


Parchment date and transcript date

All credentials issued for a specific academic term include a confer date. The confer date is indicated on transcripts, parchments and verification of credential letters.

The confer date for Spring 2021 is June 18, 2021.

Parchments are sent to the home address currently on file for each graduate. Check and, if needed, update your home address on myStudentSystem.