Travel Safety

Field studies, conferences, research trips, study abroad programming—MacEwan students and employees travel for many reasons. Before and during your university-related trips, you can take steps to stay safe, whether you're travelling outside the city, the province or the country. 

University response to 2019 Novel coronavirus

The university continues to monitor the outbreak of the Novel Coronavirus (COVID-19).

Before you leave

Research your destination

Before you leave, learn about your destination. Review your health insurance, ask about required immunizations and find out about pertinent local details, such as security and political risks, the location of clinics and hospitals, food and water health threats, weather, culture and customs.

Complete the travel authorization form

Travel has to be authorized before you leave on any MacEwan-related trip outside of the Greater Edmonton Area, which includes the city of Edmonton and Sturgeon, Strathcona, Parkland and Leduc counties. The person who authorizes travel varies depending on whether you are a student or employee and on whom you are travelling with.

  • If you are a student, contact your instructor, chair or dean to ensure the authorization form you complete meets your department’s needs.

  • If you are a student with a SAMU club, travel is authorized by the program manager, Student Life.

  • If you are a student or employee travelling as part of a group with a designated group leader, the leader completes the travel authorization form; students/employees need to submit a waiver form to the group leader.

  • If you are an employee, check with your manager, director or the associate vice-president.

Travel Authorization form

Register your trip

After your travel authorization form has been approved, but before you leave, register your trip so the university can respond to your needs in the event of an emergency.

If you are travelling in a group, wait for your group leader to initiate the travel registration process. Group participants will receive an email with a link for completing the registration form. 

Travel Registration Form

Travel Registration Form Instructions

Participate in an orientation session

International travel

All students travelling abroad, whether they are travelling individually, in a group or with a SAMU club, accompanied by a faculty member or not, will complete or attend the following as required:

  • A MacEwan International pre-departure orientation session

  • A trip briefing

  • A travel briefing or a travel risk awareness course through International SOS.

Orientation sessions cover important topics related to personal health and safety when you travel outside the country.

Attend a session


Domestic travel

Students and employees can access a travel risk awareness course through International SOS.

Print your International SOS membership card and pack your personal health insurance card

International SOS is an emergency assistance service available to all students, staff and faculty who are taking part in MacEwan-related travel outside of Canada. Print your International SOS membership card and bring it with you on your trip. As well, remember to bring your personal health insurance card.

Print your membership card


Prepare for your trip

Checking travel advisories, completing authorization forms, registering your trip. Use this handy checklist to ensure you have completed all of the steps for MacEwan-related travel.


While you are away

If you find yourself in an unsafe situation or if you are injured during university-related travel, follow these steps.

International travel

Medical issues

Number1Contact your health insurance provider for assistance and direction.

Number2Call MacEwan Security Services (+1 780 497 5555) and inform them of the situation. Security Services will accept collect calls.


Non-medical issues

Number1Contact International SOS to connect with on-the-ground resources.

Number2Call MacEwan Security Services (+1 780 497 5555) and inform them of the situation. Security Services will accept collect calls.


Domestic travel (in Canada)

When travelling domestically and an emergency occurs while on university related travel, contact MacEwan Security Services (1-780-497-5555), 24 hours/day, 365 days/year.

For other travel resources visit MacEwan's Health, Safety & Environment site and select the Travel Management tab.