Admissions

The information below will guide you from application to writing your final exams and beyond. If you have any questions you can always contact us at the English as an Additional Language office. Contact technology support for help with technology-based questions and applications.

Apply to the program

Check requirements

The English as an additional Language (EAL/ESL) program is open to domestic and international students.

  • The minimum English Language Proficiency (ELP) requirement to enter the lowest level of EAL/ESL courses is Canadian Language Benchmark (CLB) 4 with no skill under 4, IELTS 4.0, TOEFL iBt 39, or CAEL 40. Students entering with an overall academic IELTS score between 4.0 and 5.0 must take a placement test upon arrival at MacEwan University.

  • Applicants to this program must have completed the equivalent of grade 10 either in Canada or in their native country. Students under 18 years of age are not accepted without special permission.

  • Permanent residents applying for funding must have CLB 5 in listening, speaking, reading and writing.

  • International students must be eligible for all study permits.

Domestic

To be considered a domestic student, you must:

  • Be a Citizen of Canada, or

  • Be a Permanent Resident of Canada at the time you apply for admission, or

  • Hold Protected or Convention Refugee Status, established through a Notice of Decision Letter already in your possession at the time you apply for admission.

International

You are considered an international student if you are:

  • A citizen or permanent resident of a country to which you intend to eventually return other than Canada, or

  • In possession of a valid and current study permit, or

  • Not a citizen of Canada, or

  • Not a Permanent Resident of Canada at the time you apply for admission. This includes those who have submitted residency application documents, but have not yet received formal approval verifying that you have become a permanent resident of Canada.

Confirm dates and deadlines

The application deadline for programs at MacEwan University is based on when you want to start your studies (the intake term). Check admission dates and deadlines to learn the deadline to apply for fall, winter or spring/summer intake. If you apply after a deadline has passed, your application fee is not refunded.

Prepare application documents

You will need to attach proof of your English language proficiency such as:

  • Canadian Language Benchmark (CLB) scores

  • Language Instruction for Newcomers to Canada (LINC) reports

  • IELTS results

  • TOEFL scores


 

 

Log in to myPortal.MacEwan.ca

Username and password

After you apply, we will send your Network ID to the email account you listed on your application. This will be the username and password you use to log in to myPortal.MacEwan.ca. If you have not received your Network ID within two weeks of your application, you can email admissions@macewan.ca.

myPortal.MacEwan.ca

myPortal.MacEwan.ca is the university student portal where you can find several applications and tools for your use, such as:

  • Your student email account. The university uses Gmail to communicate to students.

  • myStudentSystem: To review your student record.

  • Blackboard: To access electronic materials for your classes.

  • Library access: To search for books, articles, and more.

  • TechSupport: For troubleshooting help.

Student email

You are automatically assigned a student Gmail account when you apply to the program. It is crucial that you check this account regularly. According to the Student Rights and Responsibilities Policy, you must send all emails to MacEwan University faculty and staff from your MacEwan University student account. Access your email through myPortal.MacEwan.ca.

myStudentSystem

myStudentSystem is MacEwan's online student enrolment system. You can find myStudentSystem when you log in to myPortal.MacEwan.ca. Use myStudentSystem to check:

  • Your admission status.

  • Your tuition and fee amounts owing.

  • Your class schedule, including room numbers and course start and end dates.

  • Grades for courses completed at MacEwan University.

Track your application

Once you receive an offer of admission or conditional admission, you must confirm that you plan to attend MacEwan University.

  1. Use myStudentSystem to accept or decline your offer of admission. The earlier you accept, the sooner you can get ready for classes.

  2. Log in to myPortal.MacEwan.ca.

  3. Launch myStudentSystem.

  4. Scroll to the Admissions section in your Student Center.

  5. The Accept/Decline button will be available beside your application if you have been offered admission or conditional admission.

  6. Review the details of your application, and click ACCEPT/DECLINE to indicate your response.

Accept your offer of admission

  1. Select 'I ACCEPT ADMISSION'.

  2. Confirm your choice to accept.

  3. Pay your admission confirmation deposit.

Once you have accepted your offer and paid your deposit, you are officially a student in your program. Visit MacEwan.ca/GettingStarted to find out what's next.

Decline your offer of admission

  1. Select 'I DECLINE ADMISSION'.

  2. Confirm your choice to decline.

  3. Complete the survey to tell us why you have declined your offer.

  4. If you selected a second choice program at the time of application, you may indicate that you wish to be evaluated for or remain on the waitlist for your alternate program choice.

Reactivate an application

If you have declined your offer of admission and would like your application reactivated, complete the Request to Reactivate Application form.

You are not guaranteed a spot in the program. If your request is approved and you are offered admission or conditional admission, you will have 5 days from the date of offer to accept and pay your admission confirmation deposit. If the program is full, you may be placed on a waitlist.

Outstanding conditions

The "To Do List" will indicate items that are outstanding in your application.

Write the placement test

Placement testing takes place at Alberta College Campus (10050 MacDonald Drive NW) on Thursday mornings from 9 a.m. – noon. We test your reading, writing and listening skills, and place you into one of five levels in the EAL program according to the test results.

Placement testing is included in your application fee. Please bring the receipt for your application fee and photo id to the placement test.

Call the EAL Office to arrange for placement testing.

How to prepare for your placement test

Before your placement test, confirm your date, time and location to avoid late entry and stress before your exam. The test starts at 8:45 a.m. and it is mandatory to arrive on time.

Unfortunately, we will not permit any late comers as it is distracting to the other students taking the test. In addition to being on time, it is mandatory to provide identification at the placement test as well.


Enrol in courses

Review important dates and policies

You are responsible for checking and adhering to all posted dates/deadlines and university policies. International students must arrive within 2 weeks of your program start date; you will need this time to get settled in.

Academic Schedule

The Academic Schedule lists all important dates and deadlines for the coming academic year including when classes start, tuition deadlines, add/drop deadlines, withdrawal deadlines, and exam periods.

University Policies

You must check the University Policies that affect your goal degree program including the Academic Standing, Student Rights and Responsibilities, Grading, and Repeating Credit Courses policies.

Academic Calendar

The authoritative source for official course descriptions and the rules and regulations that apply to MacEwan University students is the Academic Calendar.

Confirm your funding (domestic students only)

Alberta Works funding

Grant funding through Alberta Works may be available for students who qualify. To assess your eligibility for funding you must check your eligibility online:

Part time

Full time

If you believe you qualify, you may follow the process below.

  1. Apply to the program online via www.applyalberta.ca.

  2. Write the placement test (if necessary).

  3. Meet with an advisor from the University Preparation program to prepare an educational plan and supporting documents for funding.

  4. Apply online or on paper for funding.

  5. As soon as you receive your confirmation of funding letter you must bring in that letter to the program office to enrol in courses.

Enrolment is handled on a first come, first served basis. Possession of a positive funding letter DOES NOT guarantee enrollment in your courses. 

To be considered for funding, students must apply a minimum of eight weeks prior to the start of each term. Deadlines for applying for funding are strictly adhered to. Visit AlbertaWorks for more information or contact the University Preparation program.

If MacEwan University does not contact you to confirm your registration, you will need to follow up with your sponsor well in advance of the first day of class.

Pay your tuition and fees

Tuition and fees

The deposit for international students $10,000, for International domestic $1,000 and for domestic students the deposit is waived. You must pay your tuition and applicable fees by the deadline each term. If you are expecting funding through sponsorship, you are responsible for confirming that all tuition and fees have been paid. If you are withdrawn for non-payment, you will need to contact the Office of the University Registrar.

For information on the refund policy visit: MacEwan.ca/Refunds.

Find out what you owe

Tuition and fee amounts owing are updated overnight. If you adjust your enrolment, make sure you check myStudentSystem the next day to verify the amount you owe.

Make a payment

There are several ways make a payment.

Plan your schedule

Course load

In EAL, three courses (15 credits) is considered a full-time course load.

Class time

Courses in the English as an Additional Language program run for 14 weeks. Courses are held every day (Monday through Friday). You will work with a program advisor in the EAL Office to create your class schedule.

Enrol in courses

You will enrol via myStudentSystem after creating a course plan with an advisor in the EAL Office.

Enrolment dates

You can begin using myStudentSystem to enrol in your classes on or after your enrolment date. It is a good idea to plan your schedule in advance by using the shopping cart feature. The shopping cart generally opens one week prior to the first enrolment date. Your shopping cart is a planning tool and does not hold your spot in a class or represent your final enrolment. You need to click on the "finish enrolling" button to add these courses to your official term schedule.

Using myStudentSystem to enrol

Check out the step by step instructions for using myStudentSystem for guidance on how to add or drop classes and confirm your final enrolment.


Some terms and information you need to know:

Section numbers

A section number corresponds to the specific time and days a course is being offered. For example, ENGL 102 is a course. There are many different classes of this course running during each term. The section number tells you which class you are enrolling in on specific days and at a specific time.

Prerequisite checking in myStudentSystem

When you enrol, myStudentSystem will check for post-secondary prerequisites. If you have the prerequisite but myStudentSystem is preventing you from enrolling, contact your program immediately.

You may be withdrawn from a course at any time if you start the course without the prerequisite or co-requisite. Credit for that course may be withheld. You may enrol in a course in the winter term and complete the prerequisite course in the fall term. However, if you withdraw or fail to successfully complete the prerequisite course, you must remove yourself from the winter term course immediately.

Labs, seminars, field placements

Certain courses have a lecture and a lab component or a separate seminar or field placement component. You must enrol in all components of a course. To find out if a course has other components, check the course description.

Withdrawing from courses

The deadlines listed in the Academic Schedule for adding, dropping and withdrawing from courses are strictly adhered to. Non-attendance in a course does not constitute a withdrawal from a course.


Manage your studies

Get ready for classes

The MacEwan Card photo ID

The MacEwan Card is the official student identification and library card. Get your card from the library before classes start.

Pick up your U-Pass sticker

The U-Pass is provided by the Students' Association of MacEwan University (SAMU). It gives you access to Edmonton, Strathcona County and St. Albert transit services for every term you are registered in classes. Contact SAMU to find out where and when U-Pass stickers are available.

Textbooks

We recommend that you wait until the middle of the first week of classes before buying your textbooks.

To find the correct text books, you must know the courses and sections you are enrolled in. You can see which sections you are enrolled in on myStudentSystem. You can purchase your books online or buy them at the bookstore on campus. You can also check the SAMU Marketplace for used books.

Your syllabus

A syllabus is distributed in the first class of each course. It is an official outline of what you can expect to learn in the course and what is expected of you. It will list deadlines for assignments and required readings. Refer to your syllabus throughout the term.

Lockers

Lockers are available. You will need to register and pay for your locker.

Get involved

SAMU has information on clubs, activities, events and other ways to get involved on campus.

Access student support

MacEwan University has many resources to help you succeed in your academic career. Don't wait until you are having problems to take advantage of these resources.

Students Association of MacEwan University (SAMU)

Students' Association of MacEwan University (SAMU) is a student-centered organization governed by students, for students! In short, that means every MacEwan student is considered part of the Students' Association.

The Association is its own organization; acting within MacEwan, while maintaining independence from the University. It is an organization serving students, inspired by students.

MacEwan International

MacEwan International is here to help you balance the excitement of going to university far from home with the challenges of adjusting to life in a new country. We will connect you with the people and services you need for a successful and memorable university experience.

Visit MacEwan International for information on:

  • Settlement

  • Living here

  • Pre-departure and arrival

  • Immigration

  • Finances

Prepare for assignments and exams

Assignments

Talking to your instructors often about assignments or course content is a smart way to succeed in your courses. Your instructor is an expert on the content and will be marking your assignments. Don’t be shy! Your instructors’ office hours are listed on your course syllabus.

Final exams

Exam schedules are listed in each course syllabus. You should consult your instructors as well as the exam schedule prior to the exam period. It is your responsibility to know when and where your final examinations are scheduled and to arrive on time.

Final exam deferrals

Requests for deferred final exams are considered only when you miss final examinations due to acceptable extenuating circumstances such as illness accompanied by a signed note from a doctor, death in the family, serious family crisis, accident, etc. You must request a deferred exam no later than 2 business days after the missed examination. Permission to defer a final exam is not automatically granted by submitting a request. Talk to your instructor for permission. For any further questions, see a University Advisor.

If you need to request a deferral for a midterm exam or assignment, talk to your instructor.