Only Regulated Canadian Immigration Consultants (RCICs), Regulated International Student Immigration Advisors (RISIAs) or Canadian lawyers can provide immigration services or advice according to law. RCICs and RISIAs at MacEwan International offer free immigration consultations, advice, and presentations on study permits, work options and eligibility, and pathways to permanent residency for students.
Within Canada call: 1-888-242-2100
Outside of Canada call: 1-613-944-4000
If you will be studying in Canada for more than six months, you need a valid study permit for the duration of your studies. You are responsible for ensuring your study permit is valid at all times.
Study in Canada
After you receive your official letter of acceptance (LOA) or offer of admission from MacEwan University, you may apply for a study permit. MacEwan University will ensure all letters of acceptance contain our Designated Learning Institution (DLI) number. MacEwan University's DLI number is O19092022262. The first character is the letter O; all subsequent characters are numbers.
Refer to Immigration, Refugees, and Citizenship Canada (IRCC) for detailed information about the application process. Do not travel to Canada before your study permit application has been approved.
Entry to Canada
A study permit authorizes you to study in Canada; a Temporary Resident Visa (TRV) or Electronic Travel Authorization (eTA) permits you to travel to Canada. International students from visa-exempt countries must register for an eTA.
International students studying in Canada may apply online or by email to renew or extend their study permit within Canada. Since processing times at Immigration, Refugees, and Citizenship Canada (IRCC) vary, you should apply for your new document(s) one to three months before the expiry date. Application forms and detailed information can be found at Immigration, Refugees, and Citizenship Canada (IRCC). Your passport must be valid in order to renew your study permit. If your passport is expiring, you must first renew it and then extend your study permit.
Verification of enrolment
MacEwan University can provide a Verification of Enrolment document (with an estimated completion date for your program) for your study permit renewal application or a Verification of Enrolment document (without a date) for your temporary resident visa renewal. To order documents, complete a General Request Form and submit the completed form to MacEwan International. You will pick up your document from the Office of the University Registrar when it is ready.
If your study permit expires after you have submitted your application to renew your document, you have implied status in Canada until you receive a reply from IRCC. You must remain in Canada if you have implied status. While you are waiting for a reply from IRCC regarding your application, you may continue your studies.
Convention Refugees or Protected Persons who have applied for Permanent Residence status require a study permit to pursue post-secondary studies. You should consult with a regulated immigration advisor at MacEwan International before applying to the university to discuss study permit requirements while awaiting a decision on your Permanent Residence status application.
Refugee or Protected Person claimants whose Notice of Decision is pending are deemed to be an international student when enrolled at the university and are subject to all policies and regulations applicable to international students. Most Refugee and Protected Person claimants require a study permit to pursue post-secondary studies. Consult a regulated immigration advisor at MacEwan International to discuss your study permit requirements and documentation needed from the university.
Information about working while you study or after you graduate is available from Immigration, Refugees, and Citizenship Canada (IRCC).
As an international student, you may work on campus if you have a valid study permit and are enrolled full-time in credit courses.
You must stop working on campus or off campus the day you no longer meet the eligibility requirements (for example, if you withdraw from a class and your workload drops below nine credits, you are no longer considered a full-time student).
As an international student in a degree, diploma or certificate program, you may qualify to work off campus. Students in preparatory programs, such as University Preparation (Foundation Year), ESL or Open Studies, do not qualify. To determine if you are eligible for off-campus work, refer to Immigration, Refugees, and Citizenship Canada (IRCC).
Note: If the following remark is printed on your study permit, “This permit does not permit the holder to engage in off-campus employment in Canada” and you have become eligible to work off campus without a work permit (for example, you have transferred to a degree or diploma program of study), you must apply to change the conditions of your study permit and pay the applicable fee.
You must stop working on campus or off campus the day you no longer meet the eligibility requirements (for example, if you withdraw from a class and your workload drops below nine credits, you are no longer considered a full-time student). If you were not a full-time student during fall AND winter terms and are planning to work during the summer break, please contact IRCC or MacEwan International regarding your eligibility.
If you are an international student registered in a program of study with a practical work experience component such as a co-op, internship, clinical, practicum, or field placement, you must obtain a co-op work permit prior to participating in this course. You should apply for a co-op work permit 4-6 months before the start of your placement as IRCC processing times can be lengthy. More information is available from Immigration, Refugees, and Citizenship Canada (IRCC).
Document for a Co-op work permit application
MacEwan University can provide an “Evidence of Work Requirement in Study” document for you indicating that work is a mandatory component of your academic program. You will need this document to include with your co-op work permit application. If you were recently admitted to a program, watch your MacEwan email for the “Evidence of Work Requirement in Study” document. If you have already started studying in your program, you will need to request this document from MacEwan International.
To request the “Evidence of Work Requirement in Study” document for a co-op work permit application, complete a General Request Form and submit the completed form to MacEwan International. You will pick up your document from the Office of the University Registrar when it is ready.
You may apply for a post-graduation work permit as soon as you have received a program completion letter, final transcripts, and a post-graduation work permit document, which you can request from MacEwan International by completion the General Request Form. We recommend you have a valid study permit when you apply for a PGWP and apply as soon as you receive all your documentation. If your study permit will expire within one month after the end of your last exams, meet with an international advisor at the beginning of your final term to make a plan for timing your PGWP application appropriately. The length of the post-graduation work permit can vary depending on the length of your program. More information is available from Immigration, Refugees, and Citizenship Canada (IRCC).
You must stop working the moment you receive your program completion letter. You may be eligible to start working full time after you have submitted your PGWP application to IRCC. To find out if you are eligible to work while waiting for the decision of your PGWP application, consult IRCC or book an appointment with an immigration advisor at MacEwan International.
The Social Insurance Number (SIN) is a nine-digit number that you need to work and be paid in Canada. Detailed information about the SIN is available on the Service Canada website.
Government of Canada // Social Insurance Number
To apply for a SIN to work on campus, your study permit must have these conditions printed on it:
May accept employment on the campus of the institution at which registered in full-time studies
May accept employment on or off campus if meeting eligibility criteria as per R186(f), (v) or (w). Must cease working if no longer meeting these criteria
If your study permit doesn’t have these conditions, but you meet the criteria, speak with an immigration advisor at MacEwan International about how these conditions can be changed on your study permit.
Invitation for family visit
If you are inviting your family to visit you at MacEwan or to attend your convocation, there are steps you must take.
You must write a letter of invitation to accompany your family members’ Temporary Resident Visa applications if you are inviting your family to visit you or attend your convocation.
MacEwan University cannot write this letter on your behalf. However, you can ask to see a sample letter at the MacEwan International office.
Consult Immigration, Refugees and Citizenship Canada (IRCC) regarding invitation letters and for information about all the documents and information required.
In addition to the information required by Immigration, Refugees and Citizenship Canada (IRCC), you can also include:
a copy of your study permit
a copy of your MacEwan ID, registration statement or confirmation of enrolment
a confirmation of meeting graduation requirements letter (if you are inviting your family members for your convocation)
If you have an urgent need to return home
Book an appointment to see an advisor in MacEwan International.