Admissions

The information below will guide you from application to writing your final exams and beyond. If you have any questions you can always contact us at the University Preparation office. Contact technology support  for help with technology-based questions and applications.

Before you apply

Plan your program

Not sure where to start?

Before you apply to the University Preparation program, you should have a clear and direct goal in mind about what post-secondary program you want to go into. This helps us develop your educational plan. Your post-secondary goal will also keep you focused on attending classes and doing well in your studies.

You should select your courses according to the post-secondary program you plan to pursue. It is your responsibility to know the entrance requirements for the program or programs you will apply to after upgrading.

If you don’t have at least a general sense of what you wish to do after you complete the University Preparation program, you may want to look into career counselling or interest and aptitude testing to get a sense of what your career goals may be.

Once you have a goal, then you should research post-secondary options and determine what academic work you will need to complete to attain that goal. Talk to our advising team about programs at MacEwan University. This will give you a strong sense of the options you have and the effects that academic decisions (such as withdrawing from a course or choosing certain subjects) will have on your future.

Check requirements

For domestic and international students

  • You must be eligible to enter ENGL 086 and ENGL 087 or meet a diploma or degree level English Language Proficiency (ELP) requirement before you can access high school courses through the University Preparation program.
  • Prerequisites for ENGL 086 and ENGL 087 are one of the overall scores in: IELTS 5.5, or TOEFL iBT 70, or TOEFL CB 197, or CAEL 60, or minimum grades of B- in ERDW 084 and ESPL 084.
  • International Students must be eligible for all study permits
  • Current MacEwan University students in need of upgrading must contact the office to enrol. Special permission is required by an advisor for seat availability.
  • Applicants must be able to read and write at a minimum level of grade 10 level.
  • Applicants presenting transcripts with coursework completed more than two years ago will be required to write a placement test to determine their current academic standing and placement level in the program.
  • University Preparation does not have a mature entrance category.

Confirm dates and deadlines

The application deadline for programs at MacEwan University is based on when you want to start your studies (the intake term). Check admission dates and deadlines to learn the the deadline to apply for fall, winter or spring/summer intake. If you apply after a deadline has passed, your application fee is not refunded.


Application process

Apply

Domestic and international

Submit your application online (Requires Visa, MasterCard or Debit Card)

Please note: University Preparation program students who achieve sufficient academic standing in their first term of study do not need to re-apply to continue their studies for the following term.

Submit transcripts

All applicants are required to provide official transcripts.

Transcripts from Alberta Institutions

If you have attended an Alberta high school, we will order Alberta Learning high school transcripts for you. If you have attended one of Alberta’s participating post-secondary institutions, we will order these transcripts as well. You must provide any other transcripts.

Transcripts from outside Alberta

If you have attended any institution outside of Alberta you must make arrangements with your Department of Education to have your final grades forwarded directly to MacEwan University. If an official paper transcript is issued, a copy must be brought to the office to register or when meeting with the Advisor.

Transcripts from outside Canada

Documents from institutions outside of Canada must be submitted with the International Transcript Evaluation form and the appropriate fee. All international documents should be officially evaluated by the Office of the University Registrar before meeting with the Advisor. Official documents printed in a language other than English must also include a notarized word-for-word English translation.

It is recommended that unofficial transcripts be sent as soon as possible to ensure your application is processed in a timely manner. Original transcripts must be submitted upon arrival.

Log in to myPortal.MacEwan.ca

Username and password

After you apply, we will send your Network ID to the email account you listed on your application. This will be the username and password you use to log in to myPortal.MacEwan.ca. If you have not received your Network ID within two weeks of your application, you can email admissions@macewan.ca.

myPortal.MacEwan.ca

myPortal.MacEwan.ca is the university student portal where you can find several applications and tools for your use, such as:

  • Your student email account. The university uses GMail to communicate to students.

  • myStudentSystem: to review your student record

  • Blackboard: to access electronic materials for your classes

  • Library access: to search for books, articles, and more

  • TechSupport: for troubleshooting help

Student email

You are automatically assigned a student GMail account when you apply to the program. It is crucial that you check this account regularly. According to policy E3101, you must send all emails to MacEwan University faculty and staff from your MacEwan University student account. Access your email through myPortal.MacEwan.ca.

myStudentSystem

myStudentSystem is MacEwan's online student enrolment system. You can find myStudentSystem when you login to myPortal.MacEwan.ca. Students in the University Preparation program may not enrol in classes online, but do have access to information and services. Use myStudentSystem to check:

  • your admission status

  • your tuition and fee amounts owing

  • your class schedule, including room numbers and course start and end dates

  • grades for courses completed at MacEwan University

Track your application

Track your application

Once you receive an offer of admission or conditional admission, you must confirm that you plan to attend MacEwan University.

  1. Log in to myPortal.MacEwan.ca

  2. Launch myStudentSystem

  3. Scroll to the Admissions section in your Student Center

  4. The Accept/Decline button will be available beside your application if you have been offered admission or conditional admission

  5. Review the details of your application, and click ACCEPT/DECLINE to indicate your response

Accept your offer of admission

  1. Select 'I ACCEPT ADMISSION'

  2. Confirm your choice to accept

  3. Pay your admission confirmation deposit.

Once you have accepted your offer and paid your deposit, you are officially a student in your program. Visit MacEwan.ca/GettingStarted to find out what's next.

Decline your offer of admission

  1. Select 'I DECLINE ADMISSION'

  2. Confirm your choice to decline

  3. Complete the survey to tell us why you have declined your offer

  4. If you selected a second choice program at the time of application, you may indicate that you wish to be evaluated for or remain on the waitlist for your alternate program choice.

Reactivate an application

If you have declined your offer of admission and would like your application reactivated, complete the Request to Reactivate Application form.

You are not guaranteed a spot in the program. If your request is approved and you are offered admission or conditional admission, you will have 5 days from the date of offer to accept and pay your admission confirmation deposit. If the program is full, you may be placed on a waitlist.

Write the placement test

The placement test will determine your current academic standing in all subjects and your placement level in the University Preparation program.

The following students are required to write a placement test:

  1. Are your course prerequisites over two years old?
    The placement test is mandatory if your course prerequisites are over two years old. As curricula vary greatly, students educated outside of Canada are strongly encouraged to write the placement test in English and mathematics regardless of when course prerequisites were completed.

  2. Are you an international student?
    You must apply to the University Preparation program before you sign-up for the placement test.

    The only exception is students who are already admitted to another MacEwan University program e.g. Bachelor of Arts, General Studies, Bachelor of Science or Open Studies. These students DO NOT apply to University Preparation, but must pay a $25 testing fee. These students should contact our office directly and identify themselves as a program student and we will walk them through the placement testing process.

Arrange for placement testing:

Contact the University Preparation office to arrange for testing.

Contact Us

All exams take place at Alberta College Campus (10050 MacDonald Drive NW) on Mondays. The test will start at 8:20 a.m. Please arrive on time as there is no late entry to the test. The test is approximately three hours long.

How to prepare for your placement test:

Confirm your date, time and location to avoid late entry and stress before your exam. The test starts at 8:20 a.m. and it is mandatory to arrive on time. Unfortunately, we will not permit any late comers as it is distracting to the other students taking the test. In addition to being on time, it is also mandatory to provide government issued identification at the placement test before beginning.

Review important dates and policies

You are responsible for checking and adhering to all posted dates/deadlines and university policies.

Academic Schedule

The Academic Schedule lists all important dates and deadlines for the coming academic year including when classes start, tuition deadlines, add/drop deadlines, withdrawal deadlines, and exam periods.

University Policies

You must check the University Policies that affect your degree including the Academic Standing, Student Rights and Responsibilities, Grading, and Repeating Credit Courses policies.

Academic Calendar

The authoritative source for official course descriptions and the rules and regulations that apply to MacEwan University students is the Academic Calendar.

Confirm your funding (domestic students only)

Alberta Works funding

Grant funding through Alberta Works may be available for students who qualify. To assess your eligibility for funding you must check your eligibility online:

Part time

Full time

If you believe you qualify, you may follow the process below.

  1. Apply to the program online via www.applyalberta.ca

  2. Write the placement test (if necessary)

  3. Meet with an advisor from the University Preparation program to prepare an educational plan and supporting documents for funding.

  4. Apply online or on paper for funding

  5. As soon as you receive your confirmation of funding letter you must bring in that letter to the program office to enroll in courses.

Enrollment is handled on a first come, first served basis. Possession of a positive funding letter DOES NOT guarantee enrollment in your courses. 

To be considered for funding, students must apply a minimum of eight weeks prior to the start of each term. Deadlines for applying for funding are strictly adhered to. Visit AlbertaWorks for more information or contact the University Preparation program.

If MacEwan University does not contact you to confirm your registration, you will need to follow up with your sponsor well in advance of the first day of class.

Pay your tuition and fees

Non-refundable deposit

All students accepted to a program are required to pay a non-refundable $200 deposit which will be applied towards tuition and fees for the term. The deposit for international students ($10,000) and international domestic students ($1000) is applied towards tuition and fees for the term. We advise students who are required to write the placement test to pay the deposit only after meeting with the advisor.

Refund policy

Tuition and fees

Find out what you owe

Tuition and fee amounts owing are updated overnight. If you adjust your enrolment, make sure you check myStudentSystem the next day to verify the amount you owe.

Make a payment

There are several ways make a payment.


Next steps

Plan your schedule

Course load

The maximum number of courses we recommend you enrol in per term is three.

Class time

Courses in the University Preparation program are accelerated. In high school it takes 5 months to complete a course; in this program it takes 3 months. Courses are held every day (Monday through Friday) for 1.5 hours each day. The sample course schedule for the upcoming term is available online.

Study time

To be successful you are expected to study 2 hours outside of class for every hour in class. For example, if you are taking one course you must expect to be in class and studying for 3.5 hours per class per day, minimum.

Enrol in courses

You cannot enrol in University Preparation program courses online. You must enrol in courses at the program office.

In order to hold your spot in courses, when you enrol you must either:

  • pay a non-refundable $200.00 deposit, or

  • pay the full amount of tuition

In either case, if you withdraw from all of your courses, your $200 deposit will not be refunded. For this reason, you need to be certain that you want to take high school classes with the University Preparation program before you complete this step.

Please see the section below for more information related to paying your tuition and fees.

Get ready for classes

The MacEwan Card photo ID

The MacEwan Card is the official student identification and library card. Get your card from the library before classes start.

Pick up your U-Pass sticker

The U-Pass is provided by the Students' Association of MacEwan University (SAMU). It gives you access to Edmonton, Strathcona County and St. Albert transit services for every term you are registered in classes. Contact SAMU to find out where and when U-Pass stickers are available.

Textbooks

To find the correct text books, you must know the courses and sections you are enrolled in. You can see which sections you are enrolled in on myStudentSystem. You can purchase your books online or buy them at the bookstore on campus. You can also check the SAMU Marketplace for used books.

Your syllabus

A syllabus is distributed in the first class of each course. It is an official outline of what you can expect to learn in the course and what is expected of you. It will list deadlines for assignments and required readings. Refer to your syllabus throughout the term.

Lockers

Lockers are available. You will need to register and pay for your locker.

Get involved

SAMU has information on clubs, activities, events and other ways to get involved on campus.

Access student support

MacEwan University has many resources to help you succeed in your academic career. Don't wait until you are having problems to take advantage of these resources.

  • Students’ Association of MacEwan University (SAMU) is a student-centered organization governed by students, for students! In short, that means every MacEwan student is considered part of the Students’ Association. The Association is its own organization; acting within MacEwan, while maintaining independence from the University. It is an organization serving students, inspired by students.

  • MacEwan International is here to help you balance the excitement of going to university far from home with the challenges of adjusting to life in a new country. We will connect you with the people and services you need for a successful and memorable university experience. Visit MacEwan International for information on:

    • Settlement

    • Living here

    • Pre-departure and arrival

    • Immigration

    • Finances

  • Writing and Learning Services

  • The Library and Subject Librarians

  • Tutor Registry

  • Services to Students with Disabilities

  • Counselling

Prepare for assignments and exams

Assignments

Talking to your instructors often about assignments or course content is a smart way to succeed in your courses. Your instructor is an expert on the content and will be marking your assignments. Don’t be shy! Your instructors’ office hours are listed on your course syllabus.

Final exams

Exam schedules are posted on the bulletin board outside room 305 midway through each term. You should consult your instructors as well as the exam schedule prior to the exam period. It is your responsibility to know when and where your final examinations are scheduled and to arrive on time.

Final exam deferrals

Requests for deferred final exams are considered only when you miss final examinations due to acceptable extenuating circumstances such as illness accompanied by a signed note from a doctor, death in the family, serious family crisis, accident, etc. You must request a deferred exam no later than 2 business days after the missed examination. Permission to defer a final exam is not automatically granted by submitting a request. See your instructor for permission.

If you need to request a deferral for a midterm exam or assignment, talk to your instructor.

Plan ahead

Before you finish your courses in the University Preparation program, you should do a number of things to ensure a smooth transition to your post-secondary program of choice.

Apply to your post-secondary program

Apply to your chosen post-secondary program early. Many institutions begin accepting applications 9-12 months before classes start and popular programs fill up quickly. You will be required to submit a number of documents in your application, and, if these documents are coming from out-of-province or out-of-country, you will need to budget extra time.

Talk to an advisor

Advisors in MacEwan University diploma, certificate or degree programs can answer your questions about admission requirements, deadlines and documents. We strongly recommend that you talk to an advisor before you complete your upgrading.

If you plan to attend another institution, you will need to contact that institution directly to determine admission requirements and procedures.

Remember: as a student, you are responsible for ensuring the accuracy of your program course selection. This means that even while you are upgrading in the University Preparation program, you should be consulting with the post-secondary program you plan to apply to.