The information below will guide you from application to writing your final exams and beyond. If you have any questions you can always contact us at the University Preparation office. Contact technology support for help with technology-based questions and applications.
Before You Apply
All applicants (regardless of their first language) must be able to read and write in English at a minimum level of grade 10.
All students must present prerequisite courses to enrol in classes. If you have completed course prerequisites more than 2 years ago, you must write a placement test.
Before you apply to the Preparation for University and College Program, you should have a clear and direct goal in mind about what post-secondary program you want to go into. This helps us develop your educational plan. Your post-secondary goal will also keep you focused on attending classes and doing well in your studies.
You should select your courses according to the post-secondary program you plan to pursue. It is your responsibility to know the entrance requirements for the program or programs you will apply to after upgrading.
Not sure where to start?
If you don’t have at least a general sense of what you wish to do after you complete the Preparation for University and College program, you may want to look into career counseling or interest and aptitude testing to get a sense of what your career goals may be.
Once you have a goal, then you should research post-secondary options and determine what academic work you will need to complete to attain that goal. Talk to our advising team about programs at MacEwan University. This will give you a strong sense of the options you have and the effects that academic decisions (such as withdrawing from a course or choosing certain subjects) will have on your future.
Submit your application online (Requires Visa, MasterCard or Debit Card)
Apply in person: download a copy of the domestic application form or pick one up from any of our campuses. These can be dropped off at the Office of the Registrar on City Centre Campus or any campus Information Centre.
Please note: University Preparation program students who achieve sufficient academic standing in their first term of study do not need to re-apply to continue their studies for the following term.
All applicants are required to provide official transcripts.
Transcripts from Alberta Institutions
If you have attended an Alberta high school, we will order Alberta Learning high school transcripts for you. If you have attended one of Alberta’s participating post-secondary institutions, we will order these transcripts as well. You must provide any other transcripts.
Transcripts from outside Alberta
If you have attended any institution outside of Alberta you must make arrangements with your Department of Education to have your final grades forwarded directly to MacEwan University. If an official paper transcript is issued, a copy must be brought to the office to register or when meeting with the Advisor.
Transcripts from outside Canada
Documents from institutions outside of Canada must be submitted with the International Transcript Evaluation form and the appropriate fee. All international documents should be officially evaluated by the Office of the University Registrar before meeting with the Advisor. Official documents printed in a language other than English must also include a notarized word-for-word English translation.
Username and Password
After you apply, we will send your Network ID to the email account you listed on your application. This will be the username and password you use to log in to myPortal.MacEwan.ca. If you have not received your Network ID within two weeks of your application, you can email email@example.com.
myPortal.MacEwan.ca is the university student portal where you can find several applications and tools for your use, such as:
Your student email account. The university uses GMail to communicate to students.
myStudentSystem: to review your student record
Blackboard: to access electronic materials for your classes
Library access: to search for books, articles, and more
TechSupport: for troubleshooting help
You are automatically assigned a student GMail account when you apply to the program. It is crucial that you check this account regularly. According to policy E3101, you must send all emails to MacEwan University faculty and staff from your MacEwan University student account. Access your email through myPortal.MacEwan.ca.
myStudentSystem is MacEwan's online student enrolment system. You can find myStudentSystem when you login to myPortal.MacEwan.ca. Students in the University Preparation program may not enrol in classes online, but do have access to information and services. Use myStudentSystem to check:
your admission status
your tuition and fee amounts owing
your class schedule, including room numbers and course start and end dates
grades for courses completed at MacEwan University
Track Your Application
Check the status of your application and make sure you have met all the requirements for admission. To see your admission status:
Log in to myPortal.MacEwan.ca
Scroll to the bottom of your Student Centre page to view the "Admissions" area.
The "To Do List" will indicate items that are outstanding in your application. Once your status shows "Matriculated" you are eligible to enrol in courses at the program office.
The placement test will determine your current academic standing in all subjects and your placement level in the University Preparation program. Answer the questions below before you sign-up to write the placement test:
- Are your course prerequisites over two years old?
The placement test is mandatory if your course prerequisites are over two years old. As curricula vary greatly, students educated outside of Canada are strongly encouraged to write the placement test in English and mathematics regardless of when course prerequisites were completed.
- Have you applied to the program?
You must apply to the University Preparation program before you sign-up for the placement test. The only exception is students who are already admitted to another MacEwan University program e.g. Bachelor of Arts, General Studies, Bachelor of Science or Open Studies. These students DO NOT apply to University Preparation, but must pay a $25 testing fee. These students should contact our office directly and identify themselves as a program student and we will walk them through the placement testing process.
Arrange for placement testing:
If you answered "yes" to the questions above, contact the University Preparation office to arrange for placement testing.
All exams take place at Alberta College Campus (10050 MacDonald Drive NW) on Mondays or Wednesdays. The test will start at 8:20 a.m. Please arrive on time as there is no late entry to the test. The test is approximately three hours long.
Alberta Works Funding
Grant funding through Alberta Works may be available for students who qualify. To assess your eligibility for funding you must check your eligibility online:
If you believe you qualify, you may follow the process below.
Apply to the program online via www.applyalberta.ca
Write the placement test(if necessary)
Meet with an advisor from the University Preparation program to prepare an educational plan and supporting documents for funding.
Apply online or on paper for funding
As soon as you receive your confirmation of funding letter you must bring in that letter to the program office to enroll in courses.
Enrollment is handled on a first come, first served basis. Possession of a positive funding letter DOES NOT guarantee enrollment in your courses.
To be considered for funding, students must apply a minimum of eight weeks prior to the start of each term. Deadlines for applying for funding are strictly adhered to. Visit MacEwan.ca/AlbertaWorks for more information or contact the University Preparation program.
If MacEwan University does not contact you to confirm your registration, you will need to follow up with your sponsor well in advance of the first day of class.
The maximum number of courses we recommend you enrol in per term is three.
Courses in the University Preparation program are accelerated. In high school it takes 5 months to complete a course; in this program it takes 13 weeks. Courses are held every day (Monday through Friday) for 1.5 hours each day. The course schedule for the upcoming term is available online.
To be successful you are expected to study 2 hours outside of class for every hour in class. For example, if you are taking one course you must expect to be in class and studying for 3.5 hours per class per day, minimum.
You cannot enrol in University Preparation program courses online. You must enrol in courses at the program office.
In order to hold your spot in courses, when you enrol you must either:
pay a non-refundable $200.00 deposit, or
pay the full amount of tuition
In either case, if you withdraw from all of your courses, your $200 deposit will not be refunded. For this reason, you need to be certain that you want to take high school classes with the University Preparation program before you complete this step.
Please see the section below for more information related to paying your tuition and fees.
All students accepted to a program are required to pay a non-refundable $200 deposit which will be applied towards tuition and fees for the term. If you are an international student, confirm the amount of your International Student Deposit. We advise students who are required to write the placement test to pay the deposit only after meeting with the advisor.
Tuition & Fees
You must pay your tuition and applicable fees by the deadline each term. If you are expecting funding through sponsorship, you are responsible for confirming that all tuition and fees have been paid. If you are withdrawn for non-payment, you will need to contact the Office of the University Registrar.
Find Out What You Owe
Tuition and fee amounts owing are updated overnight. If you adjust your enrolment, make sure you check myStudentSystem the next day to verify the amount you owe.
Make a Payment
There are several ways make a payment.
You are responsible for checking and adhering to all posted dates/deadlines and university policies.
The Academic Schedule lists all important dates and deadlines for the coming academic year including when classes start, tuition deadlines, add/drop deadlines, withdrawal deadlines, and exam periods.
You must check the University Policies that affect your degree including the Academic Standing (C2070), Student Rights and Responsibilities (E3101), Grading (C2020), and Course Repeat (C1035) policies.
The authoritative source for official course descriptions and the rules and regulations that apply to MacEwan University students is the Academic Calendar.
The MacEwan Card Photo ID
The MacEwan Card is the official student identification and library card. Get your card from the library before classes start.
Pick up your U-Pass sticker
The U-Pass is provided by the Students' Association of MacEwan University (SAMU). It gives you access to Edmonton, Strathcona County and St. Albert transit services for every term you are registered in classes. Contact SAMU to find out where and when U-Pass stickers are available.
To find the correct text books, you must know the courses and sections you are enrolled in. You can see which sections you are enrolled in on myStudentSystem. You can purchase your books online or buy them at the bookstore on campus. You can also check the SAMU Marketplace for used books.
A syllabus is distributed in the first class of each course. It is an official outline of what you can expect to learn in the course and what is expected of you. It will list deadlines for assignments and required readings. Refer to your syllabus throughout the term.
Lockers are available. You will need to register and pay for your locker.
SAMU has information on clubs, activities, events and other ways to get involved on campus.
MacEwan University has many resources to help you succeed in your academic career. Don't wait until you are having problems to take advantage of these resources.
Talking to your instructors often about assignments or course content is a smart way to succeed in your courses. Your instructor is an expert on the content and will be marking your assignments. Don’t be shy! Your instructors’ office hours are listed on your course syllabus.
Exam schedules are posted on the bulletin board outside room 305 midway through each term. You should consult your instructors as well as the exam schedule prior to the exam period. It is your responsibility to know when and where your final examinations are scheduled and to arrive on time.
Final Exam Deferrals
Requests for deferred final exams are considered only when you miss final examinations due to acceptable extenuating circumstances such as illness accompanied by a signed note from a doctor, death in the family, serious family crisis, accident, etc. You must request a deferred exam no later than 2 business days after the missed examination. Permission to defer a final exam is not automatically granted by submitting a request. See the program coordinator for permission.
If you need to request a deferral for a midterm exam or assignment, talk to your instructor.
Before you finish your courses in the University Preparation program, you should do a number of things to ensure a smooth transition to your post-secondary program of choice.
Apply to your post-secondary program
Apply to your chosen post-secondary program early. Many institutions begin accepting applications 9-12 months before classes start and popular programs fill up quickly. You will be required to submit a number of documents in your application, and, if these documents are coming from out-of-province or out-of-country, you will need to budget extra time.
Talk to an advisor
Advisors in MacEwan University diploma, certificate or degree programs can answer your questions about admission requirements, deadlines and documents. We strongly recommend that you talk to an advisor before you complete your upgrading.
If you plan to attend another institution, you will need to contact that institution directly to determine admission requirements and procedures.
Remember: as a student, you are responsible for ensuring the accuracy of your program course selection. This means that even while you are upgrading in the University Preparation program, you should be consulting with the post-secondary program you plan to apply to.