Student Community Engagement Grant

FUNDING | STUDENTS | SEPTEMBER, JANUARY, APRIL

You have the vision. We can help bring it to life. The Student Community Engagement Grant empowers you to connect with and enhance your community. Apply to receive funding for community engagement projects, partnerships and conferences within Canada.

Successful applicants complete a final report that they share with the MacEwan University community, demonstrating the impact of their activities and inspiring others to take positive action.

 

Funding periods and application deadlines

There are three deadlines throughout the year for individual or group funding.  All funding received must be used within that funding period. Students have up to 30 days after their funding period ends to submit a final report.

Funding period Deadline to apply
Fall term October 5
Winter term January 30
Spring/Summer term April 30

 



 

Application process

Determine eligibility

Individuals

Eligible individuals may seek funding for projects or learning and training opportunities. To be eligible, you must  

  • Be a full-time student, registered in a diploma or degree program

  • Have successfully completed one full-time term of academic studies prior to submitting a grant application

Part-time students, general studies students and students who are auditing courses are not eligible to apply; however, they may, if invited to do so, participate in an initiative proposed and managed by a student who meets the eligibility criteria.

A student may receive only one grant a year. If you have applied for funding as an individual, you may not also apply as one of the primary four members for a group project.

 

Groups

Eligible groups may seek funding for projects. Groups must consist of four or more students who:

  • Are full-time students, registered in one of the university’s diploma or degree programs

  • Have successfully completed one full-time term of academic studies prior to submitting a grant application

Groups may be made up of students in a SAMU Club, residence group or an academic cohort, or they may form a group for the purposes of the proposed initiative. Part-time students, general studies students and students who are auditing courses at the university may participate as part of the group if invited to do so, but they will not be considered as one of the four or more core students who must each meet the eligibility criteria for funding.

Students may apply for only one grant a year. If a member of your group has also applied for the grant as an individual, even if it is for a different project, he or she will not be considered as one of the four or more students who must each meet the eligibility criteria for funding.

Ensure project or training opportunity meets grant criteria

Individuals may apply for project funding or for learning and training opportunity funding. Groups may apply for project funding only. If a group would like to attend a learning or training opportunity, each individual must apply for funding separately.

Project criteria (individuals and groups)

Whether they take place on or off campus, eligible projects must:

  • Demonstrate the need for the initiative, drawing on current research, needs assessments and communication with stakeholders

  • Identify appropriate stakeholders

  • Include room for reflection and demonstration of learning and achievement

  • Involve other students either in the execution or delivery of the project, or as an audience for some sort of communication of the project, such as a social media channel, formal presentation, photo journal or artistic work

  • Complete a report on the progress of the initiative and demonstrate that all grant money has been used for its intended purpose

 

All projects must be:

  • New: An initiative that has not been funded by the grant before

  • Student-led: The student(s) receiving the grant must be responsible for all major aspects of the project

  • Completed outside regular course work: Projects cannot be used for course credit. Initiatives that apply towards co-curricular credit are acceptable

 

Learn more about the co-curricular record on MacEwanWorks. If your project or training opportunity is eligible for co-curricular credit but not already listed in the opportunity directory, you may request an activity be added.

 

On-campus initiatives

  • Partner with existing university faculties, schools, departments, committees, services, clubs or groups, and have a designated representative from that area who can co-sign the grant application

  • Include volunteer opportunities that support the goals of the university and engage students to contribute positively to the university community

  • Enrich the experiences of MacEwan University students beyond academics

Off-campus community initiatives

  • Partner with a recognized organization in the Edmonton Capital Region that is an incorporated society, registered charity or public non-profit company, and have a designated representative from the organization who can cosign the grant application

  • Fill an identified gap in an Edmonton community’s needs, particularly within inner city or under-served communities

  • Include volunteer opportunities that provide real-world, hands-on experiences

 

Learning and training opportunities (individuals only)

Learning or training opportunities must:

  • Be a formally recognized regional, provincial or national conference or training opportunity

  • Take place within the Greater Edmonton Area, Province of Alberta, or Canada

  • Be related to one of three themes:

    • Experiential learning, social action and volunteerism

    • Civic engagement and partnership 

    • Indigenous worldview, history or culture

Prepare application package

Application packages consist of several documents, including an application form, a thoroughly researched proposal, a detailed budget plan and supporting documentation needed to justify the project or opportunity and its expected costs. Incomplete applications will not be considered.

Complete an individual or group application package. Refer to the project scoring rubric while you prepare the package.

Individual projects

Individual learning or training opportunities

Group projects

*Some expenses are not eligible for funding through the Student Community Engagement Grant. When you complete the budget template for your project or training opportunity, note the following:

Eligible expenses

  • Kitchen supplies, arts and craft supplies

  • Food ingredients, including snacks and meals served as part of the event

  • Promotional materials, such as brochures, posters, signage and buttons

  • Venue or short-term equipment rental fees, or special insurance requirements

  • Event supplies, including decorations, tablecloths and napkins

  • Transportation costs to out-of-town conferences or learning opportunities within Canada

  • Accommodations for out-of-town conferences or learning opportunities within Canada

  • Conference registration or training fees, for events within Canada

Ineligible expenses

  • Alcohol or other drugs (prescription or otherwise)

  • Food costs for regular meetings (i.e., food costs not associated with the feature event)

  • Gift cards or cash prizes

  • Salaries or honorariums for the applicant or group members

  • Charitable cash or gift card donations

  • Past event deficits or expenditures, such as late invoices

  • Events not completed within the approved time period

  • Capital costs, such as computers, vehicles, printers and furniture

  • Recurring initiative costs beyond the academic year and timeline approved

  • Contingency funds

  • Year-end celebratory or graduation events and initiatives

Select and contact project support

Discuss your proposal with a representative from a MacEwan University department or from a non-profit organization who will provide project support. This person will be contacted to confirm his or her support for your project.

Submit application by the appropriate deadline

Submit the application package electronically by the appropriate deadline and using the correct application form. Late applications will not be considered, although they can be resubmitted by the student(s) if you want it to be considered for the following grant period.

You will be contacted regarding the status of your application within three weeks of the application deadline.

Shortlisting and the decision-making process

After your application package is received, it will be reviewed for completeness and basic eligibility. If your application is complete and if you and the proposed project or learning opportunity meet eligibility requirements, the package is forwarded to a review panel.

Each member of the review panel scores the project using the Project Scoring Rubric. An average score is then calculated. Those with a score of at least 75 out of 90 will be shortlisted for further review by the panel.

Project scoring rubric

Applicants receive a copy of the rubric’s average score along with compiled, anonymized comments from all reviewers. Applicants are welcome to take feedback into account and submit another application for a future application period.

Students who wish to appeal the panel’s decision may do so in writing by contacting Catherine Davis-Herbert, Executive Director of Student Affairs at DavisHerbertC@MacEwan.ca. The appeal decision made by the Executive Director is final.

 

Questions?

If you have questions about the Student Community Engagement Grant, please contact:

Marg Ralstin
Manager, Student Leadership Development and Community Engagement
RalstinM@macewan.ca