ADMISSIONS

Transcripts & documents

Transcripts list the courses you have taken, where and when you took them and your final grades. They allow us to determine if you meet the academic requirements for your program of choice.

You must submit all official transcripts/educational documents from any high school and post-secondary or higher education you have attended by the document deadline.

Admission Dates & Deadlines

Documents from within Alberta

If you attended an Alberta high school or a post-secondary institution that participates in ApplyAlberta, the Office of the University Registrar will order official Alberta high school and post-secondary transcripts on your behalf. When you apply, you authorize MacEwan University to obtain your transcripts from Alberta Education and participating post-secondary institutions. You are not charged for transcripts we request on your behalf through ApplyAlberta.

Apply Alberta // Participating institutions

Documents from other schools within Canada

You must submit transcripts from any other schools. You need to make arrangements with each educational institution you attended that does not meet the criteria above to order official transcripts and have them sent directly from the issuing authority to the Office of the University Registrar at MacEwan University. The processing time varies by institution and they may charge a fee.

For information on ordering official high school transcripts from your specific province/territory, please visit the ALIS Alberta website.

ALIS Alberta

Document submission process

You can upload unofficial documents through myStudentSystem. If your uploaded documents contain enough detail, we will complete an initial evaluation of your application while you order official educational document(s). We may be able to extend a conditional offer of admission with these unofficial documents.

Submit original documents through myStudentSystem

  • Scan—in colour—both sides of each original document. Include both sides even if one side appears blank.
  • Save each document as a PDF, JPG, JPEG, PNG, DOC or DOCX file.
  • Upload the document using myStudentSystem:
    1. Log in to myPortal.MacEwan.ca using your Network ID and password.
    2. Launch myStudentSystem from the Quick Links menu.
    3. From your student homepage, Select My Documents.
    4. Select the Document Type from the dropdown menu:
      • Transcript HS Unofficial for upper or senior secondary (high school in Canada) 
      • Transcript PS Unofficial for higher education or tertiary (post-secondary in Canada) 
    5. Click Upload Document. A pop-up window will appear.
      • Click My Device to search for your file, or
      • Drag your file into the box
    6. Click Upload.

Original AND official documents

If you have an academic record or document in your possession, we refer to it as an original document. It is unofficial because it is open and has not been sent directly to the Office of the University Registrar at MacEwan University from the issuing institution or authority.

If your institution/educational authority issues documents directly to you, the institution or educational authority must seal the envelope and stamp/sign-over the back flap of the envelope for us to consider them official. Do not open sealed documents. Opened documents are not official.

Document images uploaded through myStudentSystem or original documents in your possession cannot be considered official by admissions.

All academic records not issued in English require a certified English language translation. This includes transcripts (examination results, mark records, relevé des notes, etc.) and qualifications and any other documents that you are asked to submit with your application.

Translations must:

  • be completed by a translator who is certified to translate from the original language to English
  • include translator information
  • include the original document and the certified translation
  • be complete, literal, word-for-word, and
  • be laid out in the same format as the original document.

Submit your translations through myStudentSystem

  • Scan—in colour—both sides of each original document. Include both sides even if one side appears blank.
  • Save each document as a PDF, JPG, JPEG, PNG, DOC or DOCX file.
  • Upload the document using myStudentSystem:
    1. Log in to myPortal.MacEwan.ca using your Network ID and password.
    2. Launch myStudentSystem from the Quick Links menu.
    3. From your student homepage, Select My Documents.
    4. Select the Document Type from the dropdown menu:
      • Document Translations
    5. Click Upload Document. A pop-up window will appear.
      • Click My Device to search for your file, or
      • Drag your file into the box
    6. Click Upload.

Transcripts are considered official only when sent directly from the issuing authority or institution(s). Most institutions/authorities send these documents to us by mail or courier. Some use a digital delivery method. The processing time varies by institution and they may charge a fee for this service.

If your institution/educational authority issues documents directly to you, the institution or educational authority must seal the envelope and stamp/sign-over the back flap of the envelope for us to consider them official. Do not open sealed documents. Arrange to have the sealed envelope mailed, couriered or dropped off at the front counter of the Office of the University Registrar.

Admissions may ask to examine your original credentials (those in your possession like degree parchments). We will advise you via your myMacEwan email, which you should monitor throughout the admissions process.

Track your application online through myStudentSystem, and check your myMacEwan Gmail account regularly for updates and requests related to your application and application documents.

You can access both myStudentSystem and your myMacEwan Gmail account through myPortal.MacEwan.ca.

Check your To Do List in myStudentSystem

Your To Do List in myStudentSystem will show the item(s) required until we have received all official documents (transcripts or statements of marks for example, colour copies of credential(s) and translation(s)).

  1. Log in to myPortal.MacEwan.ca using your network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Admissions & Transfer Credit.
  4. Select your application.
  5. Check the To Do List tab for a list of outstanding items.

Check your student email account

If we need to examine original documents in your possession, we will contact you through your myMacEwan Gmail account. Admissions reserves the right to request further documentation. Please read your emails from admissions@macewan.ca carefully and upload/submit your documentation promptly.

If you have questions about the document submission process, please email admissions@macewan.ca.

Documents from outside Canada

For academic records from outside of Canada, we require specific documents to assess your application for admission. Document requirements are different for each country.

Transcripts/Documents from outside Canada

Official transcripts from authorities or institutions become the property of MacEwan University. Admissions may ask to examine your original credentials (those in your possession like degree parchments). We will advise you via your myMacEwan email, which you should monitor throughout the admissions process.