ENROLMENT, GRADES & RECORDS
VERIFICATION DOCUMENTS
You may need to confirm your status as a student or verify the credentials you have earned, or are about to complete, for a number of purposes. Employers, educational institutions and immigration applications will have different requirements.
You can access verification of enrolment and verification of credential documents on your own through myStudentSystem. Confirmation letters require submission of a form and can take up to a week for processing.
A verification of enrolment document lists credits, full-time or part-time status, program and program length.
The verification of enrolment includes the signature of the University Registrar and is on official MacEwan letterhead. It is produced using a secure, authorized login so does not require an additional university seal.
The verification of enrolment can be used for access to student-specific benefits at other organizations, specifically:
- RESP providers
- Parental health plans
- Employer benefits
- External-to-MacEwan scholarship applications
Canadian and domestic students
The verification of enrolment document is not sufficient for student loans. Talk to a financial aid advisor.
International students
The verification of enrolment document may support immigration applications but additional documents are required. Request immigration documents from MacEwan International.
Print or download verification of enrolment
Note: You must disable pop-up blockers to complete this task.
- Log in to myPortal.MacEwan.ca using your Network ID and password.
- Launch myStudentSystem from the Quick Links menu.
- From your student homepage, select Academic Records.
- Select Enrolment Verification in the menu.
- Select your processing options:
- Leave the Credential Verification section blank.
- Select the range or terms for Term Enrolment Status. Click on the magnifying glass to open a pop-up window with a list of available terms. Click on the term number in the list to select it.
- Choose your Output Options.
- Click Submit.
The verification of credentials document lists a specific credential or all of the credentials you have earned. You can access a verification of credentials document through myStudentSystem anytime after you have applied to graduate. If you have applied to graduate but are unable to access the Credential Verification document, please contact your program.
The verification of credentials document includes the signature of the University Registrar and is on official MacEwan letterhead. It is produced using a secure, authorized login so does not require an additional university seal.
The verification of credentials document available from myStudentSystem is not sufficient for immigration applications. You need to request immigration documents from MacEwan International.
Print or download verification of credentials
Note: You must disable pop-up blockers to complete this task.
- Log in to myPortal.MacEwan.ca using your Network ID and password.
- Launch myStudentSystem from the Quick Links menu.
- From your student homepage, select Academic Records.
- Select Enrolment Verification in the menu.
- Select your processing options:
- Select All Credentials or select Specific Credential and choose from the dropdown menu.
- Leave the Enrolment Verification section blank.
- Choose your Output Options.
- Click Submit.
If you require additional information from the options listed above, the Office of the University Registrar can provide a confirmation letter. This may include confirmation of:
- Courses extra to credential (attestation letter)
- Enrolment in cooperative education
- Full-time enrolment in Spring/Summer
- Program completion (confirming program end date)
Request a confirmation letter:
- Complete the General Request form.
- Indicate the purpose of your request as clearly as possible.
- Submit the form to the Office of the University Registrar.
Your request will be completed in five business days.
MacEwan International provides documents to verify enrolment or credentials for immigration permits and other purposes related to studying in Canada as an international student. Request the following documents from MacEwan International:
- Study permit extension letter
- Co-op work permit letter
- Post-graduation work permit letter
- Military letter
- Authorized leave letter
- Case-specific letters (withdrawal dates, program start and end dates, etc.)
Request a document for immigration
- Complete the General Request form.
- Indicate the purpose of your request as clearly as possible.
- Submit the form to international@macewan.ca or, if you are student in a School of Continuing Education PD certificate, email sceinternational@macewan.ca to request a verification of enrolment letter.
Allow five business days for processing.
Documents for immigration and outstanding fees
If you have outstanding tuition or fees, arrange for payment or a payment plan before requesting the documents from MacEwan International. Documents for immigration purposes may not be released to students who have outstanding tuition or other fees owing to the university in accordance with section 2.1.2 of the Tuition & Fees Procedure.