APPLY & ENROL

USING MySTUDENTSYSTEM

Use myStudentSystem to track your application, enrol in classes, pay fees, manage personal information—and more.

Log in

Your Network ID and a temporary password are sent to the email account listed on your application to MacEwan University. You need your Network ID and password to log in to myStudentSystem.

If you have lost your Network ID, you will need to visit Technology Support in person. Please bring picture ID.

You will be prompted to change your password the first time you log in. If you need to reset your password or you are locked out of your account, access 'forgot your password?' or 'need help?' from the myPortal.MacEwan.ca login page.

Access myStudentSystem through myPortal.MacEwan.ca.

  • Log in to myPortal.MacEwan.ca using your Network ID and password
  • Launch myStudentSystem from the Quick Links menu.

The myStudentSystem navigation document (pdf) is a visual overview of what tools are available within each section of myStudentSystem.

myStudentSystem navigation document

Profile & personal information

Add or edit your addresses

Watch the video: How to change your address

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, Select Profile.
  4. Select Addresses from the menu.
    • Use the + button to add an address.
    • Select an existing row to edit an address.
  5. A pop-up window will appear. Add or update your information as needed.
  6. Click Save.

Add or edit your phone or email contacts

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, Select Profile.
  4. Select Contact Details from the menu.
    • Use the + button to add an email address or phone number.
    • Select an existing row to edit.
  5. A pop-up window will appear. Add or update your information as needed.
    • If you have more than one phone number on your record, use the checkbox to indicate your Preferred phone number.
  6. Click Save.

You may wish to provide the university with a preferred first or middle name. Your preferred name will appear in myStudentSystem, class rosters, Blackboard/mêskanâs and on your university photo/library ID card. The change to a preferred name does not affect your MacEwan network ID or your MacEwan email address.

Add or update a preferred name

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Profile.
  4. Select Personal Details from the menu.
  5. Click the + button above your name.
  6. Enter your information in the pop-up window or edit your information as needed. Please use proper capitalization.
  7. Click Save.

By entering your preferred name, you acknowledge and agree that the university may use either your preferred first name or your legal first name. You acknowledge and agree that your preferred first name shall comply with all university policies and procedures and that the university may disallow, for any reason whatsoever, your choice of preferred name. Finally, you expressly acknowledge and agree that the university has no obligation, duty or liability to you regarding the use of either your preferred name or legal name in the course of any communications or activities.

Your MacEwan University record must contain your full legal name. This is the name that appears on legal documents such as your birth certificate or passport. Your legal name is also referred to as your primary name.

Official documentation issued by the Office of the University Registrar will contain your legal name. Examples of these include offer of admission letters, official transcripts, T2202 for tax purposes and parchments.

Change your legal name on record

To change your legal name on your university record, you must complete the Change of Personal Information form and provide the required supporting documentation as explained on the form. If you are changing your name in person, take the signed form and your documentation to the Office of the University Registrar.

Change of personal information form

To change your sex on record with the university, complete the Change of Personal Information form and submit the signed form to the Office of the University Registrar.

Change of personal information form

Like names, pronouns are an important part of how we might choose to identify. Should you choose to identify your pronouns, they will be visible to instructors on class rosters and to staff from within student information system.

Add or update your pronouns

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Profile.
  4. Select Personal Details from the menu.
  5. Click on the row below the Pronouns heading. By default there are no values defined.
  6. Enter your information in the pop-up window or edit your information as needed.
  7. Click Save.

Canadians of Indigenous descent may declare their ancestry by selecting one of the available options. Self-declaration of Indigenous ancestry supports the development of services by MacEwan University to meet the needs of our Indigenous students.

Add a declaration of Indigenous ancestry

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Profile.
  4. Select Indigenous Declaration from the menu.
  5.  Click Add Declaration.
  6. Select a value from the list that describes your Indigenous ancestry.
  7. Click Save.

You may also use the Change of Personal Information form to declare Indigenous ancestry. Mail or deliver your form to the Office of the University Registrar.

Change of personal information form

You may complete the following optional information as part of your profile:

  • Your gender identity
  • Your sexual orientation
  • If you identify as a visible minority
  • Your ethnic or cultural background
  • If you identify as a person living with a disability/chronic medical condition

Completing these fields is completely voluntary. This information is confidential and shared only for the purposes of aggregated statistical data to help us better understand the diversity of our university community.

Add or update equity, diversity & inclusion information

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Profile.
  4. Select Equity, Diversity & Inclusion from the menu.
  5. Click on the row under each heading to select from a list of options.
  6. Click Save after each entry.

Admissions & transfer credit

The Admissions and Transfer Credit section in myStudentSystem is only visible until the end of your first term or while you have applications pending. After your first term, you can find transfer credit information in myStudentSystem under Academic Records.

You need to track the status of your application throughout the admission process to ensure you meet requirements and submit transcripts/educational documents by the appropriate deadlines.

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, Select Admissions & Transfer Credit.
  4. Select your application to see the status.

You can check if you have outstanding conditions on your application or need to submit documents to the Office of the University Registrar through myStudentSystem.

  1. Log in to myPortal.MacEwan.ca using your network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Admissions & Transfer Credit.
  4. Select your application.
  5. Check the To Do List tab for a list of outstanding conditions.

As you clear each condition, the item will be removed from your list. When you have cleared all conditions, an email confirmation will be sent to your myMacEwan Gmail account.

The Accept/Decline button will be available under your application status if you have been offered admission or conditional admission.

Learn more about admission decisions and confirmation

Accept

  1. Log in to myPortal.MacEwan.ca using your network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Admissions & Transfer Credit.
  4. Select your application to review the details.
  5. Click ACCEPT/DECLINE to indicate your response.
  6. Select Accept.
  7. Confirm your choice to accept.
  8. Pay your admission confirmation deposit.

Please allow 24 hours to process payment of your admission confirmation deposit. Once you have accepted your offer and your payment is processed, you are officially a student in your program. Visit MacEwan.ca/GettingStarted to find out what's next.

Decline

  1. Log in to myPortal.MacEwan.ca using your network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Admissions & Transfer Credit.
  4. Select your application to review the details.
  5. Click ACCEPT/DECLINE to indicate your response.
  6. Select Decline.
  7. Confirm your choice to decline.
  8. Complete the survey to tell us why you have declined your offer.

If you selected a second choice program at the time of application, you may indicate that you wish to be evaluated for or remain on the waitlist for your alternate program choice.

If you have declined your offer of admission and would like your application reactivated, complete the Request to Reactivate Application form.

The results of your transfer credit assessment will be posted in myStudentSystem.

  1. Log in to myPortal.MacEwan.ca
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Admissions & Transfer Credit.
  4. Click on the View Transfer Credit Report menu item.

Learn more about transfer credit assessments and understanding your transfer credit assessment report.

transfer credit assessment and reports

For courses with a “No Rule” status and for post-secondary courses completed outside of Canada and the United States, you must request transfer credit articulation.

TRANSFER CREDIT ARTICULATION REQUESTS

Documents

You may upload certain types of documents to your student record through myStudentSystem. All documents must be formatted as .pdf files.

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, Select My Documents.
  4. Select the Document Type from the dropdown menu.
  5. Click Upload Document. A pop-up window will appear.
    • Click My Device to search for your file, or
    • Drag your file into the box
  6. Click Upload.

Manage classes

You can begin enrolling in classes using myStudentSystem on or after your enrolment date.

You are assigned an individual and unique enrolment appointment date for Fall and Winter terms. The earliest appointments are scheduled in March; however, your date may be scheduled as late as July. Spring/Summer term enrolment opens on the same date in February for all eligible students.

New applicants

If you are a new applicant, your admission confirmation deposit must be processed before you can access enrolment or view your enrolment dates. Please allow 24 hours after you make a payment to view your enrolment information in myStudentSystem.

Find your enrolment dates

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Manage Classes.
  4. Select Enrollment Dates in the menu.

Browse the course catalog to review course descriptions and prerequisites.

Open Studies Students

Use the Open Studies course search.

Browse the course catalog

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Manage Classes.
  4. Select Browse Course Catalog from the menu.

You can also find course descriptions and prerequisites in the Academic Calendar.

Use the schedule planner to find classes at times that work best for you. Make note of the class numbers once you have built a schedule you like. Then, use the class number to search myStudentSystem and add the class to your shopping cart. You cannot enrol in classes directly from the schedule planner.

Access the schedule planner

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Manage Classes.
  4. Select Schedule Planner from the menu.
  5. Take the guided tour to learn more about this planning tool.
  6. Set your preferences and then search for classes.

Access the schedule planner outside myStudentSystem at this link: https://myschedule.macewan.ca/

Following are basic definitions of the instruction modes to help you plan your schedule:

In-person

Taught face-to-face during regularly scheduled class times.

Online — Asynchronous

Asynchronous online learning does not require real-time interaction; instead, content is available online for students to access when it best suits their schedules. Assignments are completed to deadlines.

Online — Synchronous

Synchronous online learning happens in real time during a scheduled class time. Online activities vary depending on the course and the instructor. Examples of synchronous activities might include online lectures, class discussions (optional or mandatory), office hours and exam reviews.

Hybrid

Hybrid learning incorporates both an in-person and online component.

Independent Learning

Instructional activities that allow students to pursue a specific topic of interest. Students work independently with a professor who acts as a research, field-specific, or performance supervisor. There are no formal class meetings, lectures, or readings other than what is agreed to with the supervisor. (This can include research courses, private lessons, or other one-on-one instructors).

HyFlex

HyFlex combines the terms "hybrid" and "flexible." Each scheduled class is offered in-person, and synchronously online. HyFlex represents a small proportion of the classes offered.

Use only one browser or browser window at a time

If you leave a page and return after it has been refreshed, your session will freeze. You will be forced to exit and log in again and you will lose your work in the process. We recommend that you search and add classes using only one browser or browser window at a time.

Search for a class

Watch the video: Class Search & Enroll

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Manage Classes.
  4. Select Class Search in the menu.
  5. Choose a term.
  6. Enter a keyword (subject, course or class number).
  7. Click >> at the end of the search box or hit return to see a list of results grouped by course number.
  8. Use additional filters to refine your results. By default, the search will return open classes. Uncheck this filter or click the circled X above your results to view additional classes that are closed or have a waitlist.
  9. Clicking on a course row will open a list of class sections with scheduled days, times, rooms and availability. Clicking on the blue hyperlink will open additional class information. 
Reserve Capacity Limits tell you which programs have access to the class

If a class has more than one Reserve Limit, you cannot tell who the enrolled spots belong to. If all the spots for your program are taken, you will get an error message at the end of your enrolment telling you the section is full. At that time, you can go back and add yourself to the waitlist.

Watch the video: Reserve Capacity Limits

Add a class to your shopping cart

Your Shopping Cart does not hold your spot in the class or represent your final enrolment. After you add classes to your shopping cart, you must enrol to add the classes to your official term schedule.

  1. From your search results, select a class section by clicking anywhere in the row outside the blue hyperlink.
  2. Ensure this is the class you want and note the last refund date. Click the Next button.
  3. Review your class preferences. 
    • Choose to add yourself to a waitlist if the course is full.
    • Enter a permission number if required. Most classes DO NOT require a permission number.
  4. Review the class details one more time and click Submit.
  5. You will receive a confirmation that your class has been added to your Shopping Cart.

You can add multiple classes to your cart or proceed directly to enrolment for each individual class.

You must add classes to your shopping cart before you can complete enrolment.

Prior to your enrolment date you will see the option to Delete courses from your shopping cart. On or after your enrolment date, you will have the option to Delete or Enroll.

Complete enrolment

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Manage Classes.
  4. Select Shopping Cart and Enroll from the menu.
  5. Select a term to see the list of classes you have added.
  6. Check the box beside the class(es) you want to enrol in.
  7. Click Enroll.
  8. Check the confirmation message:
  • A green check mark means you have successfully enrolled in the class or have been added to a waitlist. You will see your waitlist position number in the confirmation message.
  • A red x means the transaction was not completed. Read the confirmation message to find out why.

You can add yourself to a waitlist for most classes. If a spot becomes available and you meet the requirements to enter the class, you will be automatically enrolled and notified by email.

Remember, search results show available classes by default. If you wish to add a waitlisted class to your shopping cart, uncheck the Open Classes Only filter. Waitlisted classes will appear at the bottom of the list.

Join a class waitlist

Watch the video: Adding yourself to a waitlist

  1. Select class preferences for any class in your shopping cart.
  2. Change the selection to Yes beside the option to add yourself to a waitlist if the course is full.

Important notes

  • You can join the waitlist for a maximum of 9 credits.
  • Waitlisted classes do not count as prerequisites. You must be fully enrolled in a class for it to count as a prerequisite or corequisite.
  • Your position on the waitlist is system-generated. Staff do not have the ability to change your waitlist position number or bypass the list to enrol you.
  • Check for scheduling conflicts before joining a waitlist. The system will not enrol you if you are in another class at the same time or are already enrolled in a different section of the same course.
    • Use the swap function to join a waitlist if there is a conflict. The system will drop your enrolled class and add you into the waitlisted class automatically if a seat becomes available.
    • If you are skipped over on the waitlist due to a scheduling conflict, you will not lose your spot or be removed from the waitlist. Your position will remain the same until the scheduling conflict is resolved.
    • You can only enrol in one section of a class. If you are waitlisted for one section and enrol in another section of the same class without using the swap function, you will be dropped from the waitlist. If you are waitlisted for two sections of the same class and get enrolled in one, the system will drop you from the other waitlisted section.

If you are not planning to attend a waitlisted class, you must drop it using myStudentSystem—all deadlines and fees apply if you are automatically enrolled in a class from a waitlist.

A permission number (PN) allows you to enrol in classes that are restricted to you in myStudentSystem. You may require a PN to enrol because: 

  • myStudentSystem does not recognize your transfer credit as the prerequisite.
  • You are taking a language course and must take a 200-level course due to high school prerequisites. 
  • You wish to take a spot in a class that belongs to another reserve capacity. 

In order to obtain a PN, please contact an academic advisor in your faculty or school. They will determine if you qualify and generate a PN for you if you meet the criteria. 

Include the following information when you request a PN: 

  • Your full name 
  • Your student ID number
  • The term you are requesting a section for (e.g., Fall) 
  • The course and class section number you want to take (e.g., ENGL 102 AS01) 
  • Your reason for requesting a PN

Faculty/School Advising

The swap function allows you to exchange one class for another when building your schedule.

If the class you want is full, you can remain enrolled in your current section and join a waitlist. If a spot becomes available, the system will automatically swap you from your enrolled class to the waitlisted class and send an email notification to your MacEwan account.

You must be enrolled in at least one class in order to use the swap function.

Watch the videos:

Before you drop or withdraw from a class, check deadlines and review policies that may affect your financial aid, fee assessment, grades and academic standing.

Drop/Withdraw Process

Drop or withdraw from a class or all classes

Watch the video: dropping enrolled & waitlisted classes

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Manage Classes.
  4. Select Drop Classes in the menu.
  5. Choose a term.
  6. You will see a list of your enrolled and waitlisted courses for the term. Check the box beside the class or classes you wish to drop.
  7. Click next.
  8. Review the classes selected for the transaction. Click the Drop Classes button.
  9. In the pop-up window that appears, click Yes to confirm your choice(s) or No to cancel.
  10. Review the confirmation message(s). Ensure you see a green checkmark for each class you wish to drop.
  11. Check all terms and repeat the process to drop all classes. Double-check that your class schedule is empty.

The Enrollment and Account Summary lists your courses, credits, schedule, room numbers and start dates. It includes a breakdown of all charges, payments and refunds issued for the term. The summary is based on the courses you have enrolled in—if you add or drop courses, your summary will change.

To see an overview of classes and charges for a term:

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Manage Classes, Fees or Financial Aid (the same information is produced in all three locations).
  4. Click on Enrollment and Account Summary in the menu.
  5. Select a term from the list.
  6. A PDF will open in a new window. Ensure you have turned off your pop-up blocker.

Academic progress

Academic progress functionality is available only for students who started their program or declared their major(s)/minor(s) on or after the Fall 2019 term. If you started or declared prior to this date, please continue to see an academic advisor in your faculty or school for program planning information.

The Academic Program Progress Report (APPR) shows your progress toward the completion of your certificate, diploma or degree. It identifies transferred, enrolled, and completed courses and matches them to program requirements. It also identifies outstanding program requirements.

The APPR is an unofficial document and is best used in conjunction with the Academic Calendar and in consultation with an academic advisor. If you have previous post-secondary credits, International Baccalaureate (IB) or Advanced Placement (AP) courses or a previous MacEwan diploma or degree, your APPR may not be accurate.

Generate your APPR

Watch the video: Academic Program Progress Report

  1. Log in to myPortal.MacEwan.ca.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Academic Progress.
    • Click on the Print APPR menu item to generate a .pdf report which you can download or print, or
    • Click on the Academic Progress menu item to use an interactive version of the report with links to course descriptions and class schedules.

Use the APPR to track your progress in your program

Watch the video: Understanding Program Requirements - Academic Program Progress Report

A What-if Report (WHIF) allows you to see how the courses you have completed towards your current program would meet requirements towards another program or a different major.

Generate a What-if Report (WHIF)

WATCH THE VIDEO: REQUEST WHAT-IF REPORT

  1. Log in to myPortal.MacEwan.ca.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Academic Progress.
  4. Click on the Request What-If Report menu item.
  5. You will see the Academic Calendar Year of the report and have the option to print an APPR for your current program. Under the heading What-if Academic Program,
    • Select a new Academic Program and a new Major/Minor Choice, or
    • Select your current academic program and select a new Major/Minor Choice
  6. Click Submit Request.
  7. A pop-up window will open with a .pdf version of your report which you can download or print.

Use the WHIF to see your progress in an alternate program

Watch the video: Understanding program requirements - Running a what-if scenario

Use the interactive version of the APPR report—with links to course descriptions and class schedules—to add classes to your shopping cart.

View your Interactive Academic Program Progress Report

  1. Log in to myPortal.MacEwan.ca.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Academic Progress.
  4. Click on the Academic Progress menu item.

Watch the video: Enrol by requirements

Academic records

Once posted, your grades and GPA will be available to view in myStudentSystem. Due dates for posting your grades each term are published in the Academic Schedule.

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Academics Records.
  4. Select View Grades in the menu.
  5. Choose a term.
  6. Your grades and GPA and will display.

If you have concerns regarding your GPA, we encourage you to contact an academic advisor in your Faculty or School.

Faculty/School Advising

You must officially declare your major (and minor, if applicable) in the following programs:

  • Bachelor of Arts
  • Bachelor of Commerce
  • Bachelor of Communication Studies
  • Bachelor of Music
  • Bachelor of Science

We recommend that you declare your major and/or minor after you are admitted and prior to completing 45 credits towards your degree.

Declaring a major and minor will change which program of study you follow as well as your degree and institutional graduation requirements. You are bound by all requirements in the Academic Calendar for the year you declare.

Declarations open September 1 for all majors and minors. Competitive declarations close on January 15 and non-competitive declarations close on February 15.

Declarations for non-competitive majors and minors may take up to 24 hours to be updated in myStudentSystem. Competitive majors and minors will be updated by May 30 for the Bachelor of Music and February 1 for all other programs.

Make a declaration

  1. Log in to myPortal.MacEwan.ca.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Academic Records.
  4. Click on Major/Minor Declaration in the menu.
  5. Click Submit New Request.
  6. Read through the instructions and then select your Major/Minor Choice from the dropdown menu. You may need to make additional selections depending on your program.
  7. Review the acknowledgement and check I Agree.
  8. Click Submit.
  9. Review each warning message and click OK to continue.

Change your declaration

You may change your declaration using myStudentSystem. Use the Academic Calendar for the year you re-declare to determine major, minor and degree requirements you must meet for graduation.

  1. Log in to myPortal.MacEwan.ca.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Academic Records.
  4. Click on Major/Minor Declaration in the menu.
  5. If your most recent declaration is under review or in progress, Click View/Cancel Requests to cancel it.
  6. Then, click Submit New Request.
  7. Choose a new Major/Minor Choice from the dropdown. You may need to make additional selections depending on your program.
  8. Review the acknowledgement and check I Agree.
  9. Click Submit.
  10. Review each warning message and click OK to continue.

The results of your transfer credit assessment will be posted in myStudentSystem.

  1. Log in to myPortal.MacEwan.ca.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Academic Records.
  4. Click on the View Transfer Credit Report menu item.

Learn more about transfer credit assessment and how to understand your transfer credit assessment report.

transfer credit assessment and reports

For courses with a “No Rule” status and for post-secondary courses completed outside of Canada and the United States, you must request transfer credit articulation.

TRANSFER CREDIT ARTICULATION REQUESTS

Most students can apply to graduate through myStudentSystem. See the exceptions below.

  1. Launch myStudentSystem from myPortal.MacEwan.ca.
  2. Go to the Academics Records tile.
  3. Select Apply for graduation from the menu.
  4. Click on the name of your program.
  5. Select your expected graduation term from the drop down.
  6. Click Continue (twice).
  7. Confirm the information is correct and click Submit Application.

Exceptions to online application

If you are graduating from one of the following programs, you must apply by email:

  • Accounting Technology (certificate)
  • Arts and Cultural Management (certificate)
  • Business Management (certificate)
  • Child and Youth Care (diploma)
  • Early Learning and Child Care (diploma)
  • Graphic Design (diploma)
  • Human Resources Management (certificate)
  • Music (diploma)

Email convocation@macewan.ca from your myMacEwan email account with the following information:

  1. The convocation TERM (Spring/Fall) and YEAR in the subject header
  2. Your student ID number
  3. Your full name
  4. The credential for which you are applying

Fees

To see your account balance in myStudentSystem:

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Fees.

The landing page of the Fees section in myStudentSystem shows charges and deposits for the current term, pending financial aid and the total due.

Access your Enrollment and Account Summary to see all charges, payments and refunds issued for a specific term. The summary is based on the courses you have enrolled in—if you add or drop courses, your summary changes.

To see an overview of classes and charges for a term:

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Fees or Financial Aid.
  4. Click on Enrollment and Account Summary in the menu.
  5. Select a term from the list.
  6. A PDF will be generated in a new window. Ensure you have turned off your pop-up blocker.

Enter your bank account details and direct deposit information in myStudentSystem. You may change the bank account information associated with your direct deposit enrolment as necessary by following the same steps.

It is your responsibility to ensure that the direct deposit information you provide is accurate and to update your information if it changes.

  1. Log in to myPortal.MacEwan.ca using your Network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Fees.
  4. Select Direct Deposit in the menu.
  5. Click Enroll in Direct Deposit.
  6. Enter your bank account details:
    • Enter the bank code (institution number).
    • Enter the name of the account holder.
    • Select the account type: chequing or savings.
    • Enter the account number.
    • Confirm the account number.
    • Enter the branch number (transit number).
  7. Click Yes to agree to the terms and conditions.
  8. Click Submit to complete the process.

If you wish to cancel your direct deposit enrolment, contact the finance department at acctrec@macewan.ca from your @mymacewan.ca student Gmail account.

Financial aid

Use myStudentSystem to see how much money MacEwan University has requested to cover tuition and fees.

  1. Log in to myPortal.MacEwan.ca.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select either Financial Aid or Fees. (You will find the same information in both places.)
  4. Click on the Pending Financial Aid menu item.

Once an application period opens, you can find a list of scholarships, awards and bursaries you may be eligible for in the Financial Aid section of myStudentSystem.

Watch the video: Applying for Scholarships, Awards & Bursaries

  1. Log in to myPortal.MacEwan.ca using your network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Financial Aid.
  4. Application links will only appear when an award is open for applications.
  5. Select the award and follow the steps to apply.
  6. Include all required attachments.
  7. Sign the Legal Declaration at the end of the application.

When applying for bursaries, you must attach three months of bank statements and explanatory document(s) listing all deposits, transfers and withdrawals over $100.

The Awards Application Summary in myStudentSystem allows you to view the status of your current and past applications for MacEwan awards. You can make changes to applications with an “open” status.

To view your Application Summary:

  1. Log in to myPortal.MacEwan.ca using your network ID and password.
  2. Launch myStudentSystem from the Quick Links menu.
  3. From your student homepage, select Financial Aid.
  4. Select a term.
  5. View the status of your application(s).
Need help?
Log in to the MacEwan Help Centre to browse knowledge articles, report a problem or submit a request for help with myStudentSystem. Access tech support chat from the Help Centre home page for login issues.