RESIDENCE
Application
When you apply early to residence, you have a better chance of getting the type of suite you prefer. You can even apply before you have your official acceptance letter.
MacEwan Residence will be an active construction site throughout the 2024 Spring/Summer Term as our building HVAC units are upgraded. Work is scheduled to occur between 7 a.m. – 7 p.m, Monday – Friday. All floors with active construction and all suites identified as within the construction noise impact zone have been closed.
MacEwan Residence admission is now limited to students attending MacEwan University. Thank you for your interest.
Before you apply
When you complete the application form, be sure to select the correct academic term. Residence Services cannot transfer an application from one term to another. If you apply for the wrong semester, your application fee is not refunded and you will need to submit a new application and fee.
The dates that you stay in residence align with the MacEwan University academic schedule and are subject to change.
MacEwan Residence offers three types of suites:
- Bachelor
- Two-bedroom
- Four-bedroom
Decide which is your preferred suite type before completing the application form. Also consider the type of environment you would like to be in:
- Quiet floor, with quiet hours from 8 p.m. to 8 a.m., seven days a week
- Regular floor, with quiet hours from 10 p.m. to 8 a.m., Sunday to Thursday, and from 1 a.m. to 8 a.m., Friday and Saturday
In the application, you will be asked to rank your preferred suite and floor type.
Suite assignments
Bachelor suites are in the highest demand, and returning residents and special accommodations requested for medical needs are given priority for these units. While it is not impossible for new residents to be assigned a bachelor suite, it is unlikely. Two-bedroom and four-bedroom suites are considered shared suites, and are allocated to students who qualify for priority housing and then to all other students based on the date of their application.
Priority housing
Applicants who qualify for priority housing are assigned a shared suite before other applicants.
- First-year students: Residents entering the first year of a full-time program.
To be eligible for priority housing, you must apply for an 8-month or 12-month term and submit your application by April 1. Applicants who receive a priority housing offer but miss their specified deadline to accept the offer can re-apply but are moved to a normal waitlist which is assessed on a first-come, first-served basis.
If you already have a roommate (or more than one roommate) in mind, be sure that everyone you plan on living with has submitted the same application preferences as you—suite type, floor type and stay duration. Roommate requests are only considered if the application preferences are identical and all roommates mutually request one another. All roommates must meet the guaranteed housing criteria to qualify for priority assignments.
If you don’t have a roommate in mind, we can help you find one after you apply.
Apply
Apply to residence using the residence portal. You will need to create a residence portal account or log in to your existing account before you begin. It takes about 15 minutes to complete the application form. You will be asked to pay a $50 application fee before you submit the completed form.
After you apply
The date you receive a housing offer depends on the duration of stay you select in your application.
Fall/Winter or 12-month contracts
If you apply to live in residence for the fall and winter terms or a 12-month contract, you will receive a housing offer sometime between April and August. First-year MacEwan students who apply by April 1 and meet the criteria to live in Residence are given priority in a shared suite.
One-term contract
If you apply to live in residence for one term only (fall or winter or spring/summer), you may receive a housing offer a month or two prior to the start of that term. One-term contracts are subject to availability.
Housing offers are sent to the email address you used in your application. The housing offer outlines:
- The term(s) you've applied for and the contract's start and end dates
- Room type and rate
- The deadline for accepting the offer
- Payment details for confirmation fee/deposit
- Cancellation deadlines and instructions
- Freedom of Information and Protection of Privacy (FOIP) consent form
Review the details carefully before proceeding.
After you complete the application, you will receive an email with your residence offer, which includes a link to your residence agreement in the residence portal.
Read the offer carefully. It contains information on your suite and floor type, the length of your stay in residence, the rate you will be charged, and other terms and conditions. If the details in the offer are correct, select the link to the residence agreement, which you sign and accept within the portal. After you accept the residence agreement, you will be asked to pay the confirmation fee. The confirmation fee must be received by the deadline indicated in the offer email. If the confirmation fee is not received by the deadline, your residence application is cancelled.
The residence agreement is a legal contract that outlines the terms of your stay at MacEwan Residence. It includes your fees, the services you can receive and the rules you need to follow. Your residence agreement is a license to occupy and isn’t governed by the Alberta Residential Tenancy Act. (Some exceptions apply.)
By accepting your residence agreement, you agree to adhere to the policies and procedures outlined in the Community Standards. You are responsible for familiarizing yourself with all Community Standards and other regulations outlined on this website.
About the confirmation fee
The confirmation fee is applied to your residence fees.
About a month before move-in day, you will receive a welcome package that outlines your fees. All fees must be paid by the date that was included in your welcome package.
Your residence fees can be paid online through the residence portal, or at the front desk with debit, cheque or money order. Payment plans are available. For more information and to find out if you are eligible for a payment plan, email residence@macewan.ca.
Residence Life fees
Residence Life fees are mandatory for all residents and are posted to your account in the MacEwan Residence portal in the fall and winter terms. If you applied to live in residence for more than one term, ensure that you pay the fees for upcoming terms on or before the deadline.
Additional fees may be charged to residents over the course of their stay.
Before you pick up your keys, set up your suite and meet your new neighbours, prepare for move-in day by checking tasks off your to-do list.
Living in residence provides the perfect transition for students who are striking out on their own. Learn about the residence life experience and ways to provide support throughout the school year.
Cancellation and refund policy
If you have not yet paid the residence confirmation fee, you may cancel your application to MacEwan Residence by email to residence@macewan.ca. Please use "Residence Cancellation" as the subject line and include the following in your email:
- Full name (first, middle and last)
- Student ID number
- The reason for your cancellation
Please note that the $50 application fee is non-refundable.
If you have already paid your residence confirmation fee and would like to cancel your application to MacEwan Residence, you must submit a cancellation form prior to move-in day. After the deadline, requests for confirmation fee refunds will no longer be accepted.
Policy exceptions
Exceptions to the cancellation and refund policy apply in the following circumstances:
If you are not admitted to your post-secondary institution, you must submit a residence cancellation form within 10 days of receiving a letter of non-acceptance from your program or institution to receive a full refund.
A copy of the letter must be included with your cancellation form.
If you are cancelling your space for medical reasons, you must submit the residence application cancellation form along with supporting documentation prior to move-in day. Residence Services reviews the documentation before notifying you of a refund in full, in part or to be forfeited. Please allow a minimum of ten (10) business days for the review.
If you are an international student and your student visa is declined, submit the residence cancellation form along with supporting documentation prior to move-in day. Residence Services reviews the documentation and notifies you in writing if your confirmation deposit will be refunded in full, in part or be forfeited. Please allow a minimum of ten (10) business days for the review.