UNIVERSITY PREPARATION

HOW TO APPLY

You must meet the following requirements to apply for the University Preparation program.

Before you apply

Not sure where to start?

We encourage you to look at your goal post-secondary program (for example if you are pursuing an arts degree or nursing diploma) and the admission requirements to better understand what courses you may need to upgrade. This helps us develop your education plan.

You should select your courses according to the post-secondary program you plan to pursue. It is your responsibility to know the entrance requirements for the program or programs you will apply to after upgrading.

If you don’t have at least a general sense of what you wish to do after you complete the University Preparation program, you may want to look into career counselling or interest and aptitude testing to get a sense of what your career goals may be.

Once you have a goal, then you should research post-secondary options and determine what academic work you will need to complete to attain that goal. Talk to our advising team about programs at MacEwan University. This will give you a strong sense of the options you have and the effects that academic decisions (such as withdrawing from a course or choosing certain subjects) will have on your future.

Domestic and International students will be required to meet the same requirements.

All applicants must meet an acceptable level of English language proficiency. This program requires proof of successful completion of standardized language evaluation such as CLB scores of at least 6 (with no skill under 6), an overall IELTS score of 6.0 with no skill under 5.0, or equivalent.

Once admitted to the program, students may be required to write a placement test to determine their current academic standing and placement level in the program.

International applicants must:

  • be eligible to apply for a study permit which is valid for 6 months or longer.

We also have a video with some more information about admission requirements.

The Duolingo English Test (online test) has been added as an option to demonstrate fulfillment of the English Language Proficiency (ELP) requirement for all preparation programs. Test of English as a Foreign Language (TOEFL) and International English Language Testing System (IELTS) are delivering online at-home versions of their English language assessment tests. The TOEFL iBT® Special Home Edition Test and IELTS Indicator test will be accepted in the same way as the regular TOEFL and IELTS tests are today. The tests, which will be available until testing centres reopen, are not available in all countries.

Canadian Language Benchmark Test (CLB-PT)

Scores of at least 6 (with no skill below a 6). This test is only available for permanent residents and Canadian citizens.

WEBSITE

Duolingo English Test

Minimum overall band score of 95.

WEBSITE

IELTS–Academic

Overall score of 6.0 (with no skill below a 5.0).

WEBSITE

Test of English as a Foreign Language (TOEFL)

Minimum total score of 69.

WEBSITE 


Other ELP testing options are accepted. Scores are assessed on a case by case basis.

The University Preparation program has three intakes: Fall, Winter, and Spring. Check admission dates and deadlines to check the the deadlines to apply for fall, winter or spring/summer intake. If you apply after a deadline has passed, your application fee is not refunded.

After you submit your application

All applicants are required to provide official transcripts.

Transcripts from Alberta Institutions

If you have attended an Alberta high school, we will order Alberta Learning high school transcripts for you. If you have attended one of Alberta’s participating post-secondary institutions, we will order these transcripts as well. You must provide any other transcripts.

Transcripts from outside Alberta

If you have attended any institution outside of Alberta you must make arrangements with your Department of Education to have your final grades forwarded directly to MacEwan University. If an official paper transcript is issued, a copy must be brought to the office to register or when meeting with the Advisor.

Transcripts from outside Canada

Documents from institutions outside of Canada must be submitted with the International Transcript Evaluation form and the appropriate fee. All international documents should be officially evaluated by the Office of the University Registrar before meeting with the Advisor. Official documents printed in a language other than English must also include a notarized word-for-word English translation.

It is recommended that unofficial transcripts be sent as soon as possible to ensure your application is processed in a timely manner. Original transcripts must be submitted upon arrival.

Username and password

After you apply, we will send your Network ID to the email account you listed on your application. This will be the username and password you use to log in to myPortal.MacEwan.ca. If you have not received your Network ID within two weeks of your application, you can email sceadmissions@macewan.ca.

myPortal.MacEwan.ca

myPortal.MacEwan.ca is the university student portal where you can find several applications and tools for your use, such as:

  • Your student email account. The university uses GMail to communicate to students.
  • myStudentSystem: to review your student record
  • Blackboard: to access electronic materials for your classes
  • Library access: to search for books, articles, and more
  • TechSupport: for troubleshooting help

Student email

You are automatically assigned a student GMail account when you apply to the program. It is crucial that you check this account regularly. You must send all emails to MacEwan University faculty and staff from your MacEwan University student account. Access your email through myPortal.MacEwan.ca.

myStudentSystem

myStudentSystem is MacEwan's online student enrolment system. You can find myStudentSystem when you login to myPortal.MacEwan.ca. Students in the University Preparation program need permission numbers to enrol online. These numbers are provided by the office once you have an education plan. Students will have access to information and services. Use myStudentSystem to check: 

  • your admission status
  • your tuition and fee amounts owing
  • your class schedule, including room numbers and course start and end dates
  • grades for courses completed at MacEwan University

Track your application

Once you receive an offer of admission or conditional admission, you must confirm that you plan to attend MacEwan University.

  1. Log in to myPortal.MacEwan.ca
  2. Launch myStudentSystem
  3. Scroll to the Admissions section in your Student Center
  4. The Accept/Decline button will be available beside your application if you have been offered admission or conditional admission
  5. Review the details of your application, and click ACCEPT/DECLINE to indicate your response

Accept your offer of admission

  1. Select 'I ACCEPT ADMISSION'
  2. Confirm your choice to accept
  3. Pay your admission confirmation deposit.

Once you have accepted your offer and paid your deposit, you are officially a student in your program. Visit MacEwan.ca/GettingStarted to find out what's next.

Decline your offer of admission

  1. Select 'I DECLINE ADMISSION'
  2. Confirm your choice to decline
  3. Complete the survey to tell us why you have declined your offer
  4. If you selected a second choice program at the time of application, you may indicate that you wish to be evaluated for or remain on the waitlist for your alternate program choice.

Reactivate an application

If you have declined your offer of admission and would like your application reactivated, complete the Request to Reactivate Application form.

You are not guaranteed a spot in the program. If your request is approved and you are offered admission or conditional admission, you will have 5 days from the date of offer to accept and pay your admission confirmation deposit. If the program is full, you may be placed on a waitlist.

Note: The placement test is temporarily suspended due to COVID-19 precautions.

You are responsible for checking and adhering to all posted dates/deadlines and university policies.

Academic Schedule

The Academic Schedule lists all important dates and deadlines for the coming academic year including when classes start, tuition deadlines, add/drop deadlines, withdrawal deadlines, and exam periods.

University Policies

You must check the University Policies that affect your program including the Academic Standing, Student Academic Integrity, Student Non-Academic Misconduct, Grading, and Repeating Credit Courses policies.

Academic Calendar

The authoritative source for official course descriptions and the rules and regulations that apply to MacEwan University students is the Academic Calendar.

Next Steps after Acceptance

Course load

The maximum number of courses we recommend you enrol in per term is three.

Class time

Courses in the University Preparation program are accelerated. In high school it takes 5 months to complete a course; in this program it takes 3 months. Courses are held every day (Monday through Friday) for 1.5 hours each day.

Study time

To be successful you are expected to study 2 hours outside of class for every hour in class. For example, if you are taking one course you must expect to be in class and studying for 3.5 hours per class per day, minimum.

Once you have received your login information, please contact our office by email with your 7 digit MacEwan ID number and goal post-secondary program (this can be for any institution you plan on attending afterward)

We will use this information to develop an education plan based on those admission requirements and your previous course history to get you on the path moving forward towards your post-secondary goals.

Enrol in classes

After we have created an education plan, we will provide you with permission numbers for the courses you can enrol in based on your academic goals. It may be helpful to know which sections (to plan for days and times) you want to be registered in before you enrol.

A note about prerequisites

myStudentSystem only recognizes prerequisite courses taken at MacEwan University. It does not recognize prerequisite courses included on your high school transcript. For example, if you try to enrol in Chemistry 30, the enrolment system will not recognize that you took Chemistry 20 in high school, and you will receive an error message: "Prerequisites are not met."

If you receive this error message when you try to enrol, email the office from your @mymacewan.ca account and include the following details:

  • Your MacEwan ID number
  • The term, course, and class number you want to enrol in (e.g., WI2023, CHEM 30 CP01 Class # 12416) or you can add the course to your shopping cart. 

We will verify your prerequisite coursework and issue a permission number (PN) for you to complete your enrolment.

Pay your non-refundable deposit

In order to hold your spot in courses, when you enrol you must either:

  • pay a non-refundable $200.00 deposit, or
  • pay the full amount of tuition

In either case, if you withdraw from all of your courses, your $200 deposit will not be refunded. For this reason, you need to be certain that you want to take high school classes with the University Preparation program before you complete this step.

Please see the section below for more information related to paying your tuition and fees.

Foundational Learning Assistance Program

Formerly known as Learner Income Support and Skills Investment Bursary program or Alberta Works, this program offers funding opportunities for students that qualify.

Please review the eligibility requirements for the Foundational Learning Assistance Program at the Government of Alberta website for part-time and full-time learning support options. Funding is limited and is not guaranteed.

Students must first be admitted and registered into classes in the University Preparation program before they can apply for funding.

Government of Alberta // foundational learning assistance

Visit our frequently asked questions about the new Foundational Learning Assistance Program.

Non-refundable deposit

All students accepted to a program are required to pay a non-refundable $200 deposit which will be applied towards tuition and fees for the term. The deposit for international students ($10,000) and international domestic students ($1000) is applied towards tuition and fees for the term. Effective starting Fall 2021, the deposit for international students and international domestic students will be $1000.00, which will be applied towards tuition and fees for the term.

REFUND POLICY TUITION AND FEES

Find out what you owe

Tuition and fee amounts owing are updated overnight. If you adjust your enrolment, make sure you check myStudentSystem the next day to verify the amount you owe.

Make a payment

There are several ways to make a payment.

The MacEwan Card photo ID

The MacEwan Card is the official student identification and library card. Get your card from the library before classes start.

Activate your U-Pass

The U-Pass is provided by the Students' Association of MacEwan University (SAMU). It gives you access to Edmonton, Strathcona County, St. Albert, Leduc, Fort Saskatchewan, Spruce Grove, and Beaumont transit services for every term you are registered in classes.

You can add the U-Pass to a new or existing ARC Card each term using myStudentSystem.

Learn more about the U-Pass and the Arc Card from SAMU.

Textbooks

To find the correct text books, you must know the courses and sections you are enrolled in. You can see which sections you are enrolled in on myStudentSystem. You can purchase your books online or buy them at the bookstore on campus

Your syllabus

A syllabus is distributed in the first class of each course. It is an official outline of what you can expect to learn in the course and what is expected of you. It will list deadlines for assignments and required readings. Refer to your syllabus throughout the term.

Lockers

Each MacEwan University student is entitled to rent one locker.

You register and pay for your locker online. Unregistered or unpaid lockers are subject to cuts and the contents may be discarded or donated.

MacEwan University is not responsible for items stored in lockers.

Register & pay for a locker

  1. Choose your locker and make note of the building and locker number. Any empty locker without a "Reserved" sticker is available.
  2. Place a lock on it. Do not leave your locker without a lock at any time. If you remove your lock, the locker is considered vacated and will become available for another student.
  3. Register and pay for your locker online on the day that you begin using it. Only credit cards are accepted for payment. Locker fees are charged per term and are non-refundable.

Get involved

SAMU has information on clubs, activities, events and other ways to get involved on campus.

MacEwan University has many resources to help you succeed in your academic career. Don't wait until you are having problems to take advantage of these resources.

Students’ Association of MacEwan University (SAMU)  is a student-centered organization governed by students, for students! In short, that means every MacEwan student is considered part of the Students’ Association. The Association is its own organization; acting within MacEwan, while maintaining independence from the University. It is an organization serving students, inspired by students.

MacEwan International is here to help you balance the excitement of going to university far from home with the challenges of adjusting to life in a new country. We will connect you with the people and services you need for a successful and memorable university experience. Visit MacEwan International for information on:

  • Settlement
  • Living here
  • Pre-departure and arrival
  • Immigration
  • Finances

Other support services

Assignments

Talking to your instructors often about assignments or course content is a smart way to succeed in your courses. Your instructor is an expert on the content and will be marking your assignments. Don’t be shy! Your instructors’ office hours are listed on your course syllabus.

Final exams

Exam schedules are posted on the bulletin board outside room 305 midway through each term. You should consult your instructors as well as the exam schedule prior to the exam period. It is your responsibility to know when and where your final examinations are scheduled and to arrive on time.

Final exam deferrals

Requests for deferred final exams are considered only when you miss final examinations due to acceptable extenuating circumstances such as illness accompanied by a signed note from a doctor, death in the family, serious family crisis, accident, etc. You must request a deferred exam no later than 2 business days after the missed examination. Permission to defer a final exam is not automatically granted by submitting a request. See your instructor for permission.

If you need to request a deferral for a midterm exam or assignment, talk to your instructor.

Before you finish your courses in the University Preparation program, you should do a number of things to ensure a smooth transition to your post-secondary program of choice.

Apply to your post-secondary program

Apply to your chosen post-secondary program early. Many institutions begin accepting applications 9-12 months before classes start and popular programs fill up quickly. You will be required to submit a number of documents in your application, and, if these documents are coming from out-of-province or out-of-country, you will need to budget extra time.

Talk to an advisor

Advisors in MacEwan University diploma, certificate or degree programs can answer your questions about admission requirements, deadlines and documents. We strongly recommend that you talk to an advisor before you complete your upgrading.

If you plan to attend another institution, you will need to contact that institution directly to determine admission requirements and procedures.

Remember: as a student, you are responsible for ensuring the accuracy of your program course selection. This means that even while you are upgrading in the University Preparation program, you should be consulting with the post-secondary program you plan to apply to.

How to apply

We want your admission experience to be successful and straightforward. To help you along the way, we've prepared a step-by-step guide to the admission process.

Start Here